HomeMy WebLinkAboutBUDGET AND FINANCE AGENDA 11-29-04 c
` CenConhwa costaM = Sanitary Dis&jct
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BUDGET AND FINANCE COMMITTEE
Monday, November 29, 2004
3:30 p.m.
CSO Conference Room
1250 Springbrook Road
Walnut Creek, California
1. CALL MEETING TO ORDER
�. PUBLIC COMMENTS
3. OLD BUSINESS
4. CLAIMS MANAGEMENT
�.
REPORTS/ANNOUNCEMENTS
6. REVIEW EXPENDITURES
T. ADJOURNMENT
CA Recycled Paper
Central Contra Costa Sanitary
November 22, 2004
TO: BOARD FINANCE COMMITTEE
FROM: RANDALL MUSORAVES
DEBBIE RATCLIFF
SUBJECT: November 15, 2004 Finance Committee
Meeting
Several questions were asked at the last Board Finance Committee meeting which
required additional staff research. Theuestions and answers wars are provided below:
1. Page 6, 152845 - Ditco Hydraulics o What piece of equipment did the
cylinder come from that was repaired?
This repaired cylinder was for a forklift used at CSO
2. Page 12, 27177 4 What is the status of the S '
Service Air Improvement Project?
This project is in the design phase and is about 30° • •
Io complete. This protect will
replace two air compressors and two air dryers in the •
r`y a pump and blower building
of the plant. The existing equipment is 30+ ears old. •
. y d. This protect �s scheduled
to be bid February 2005.
3. Page 13, 27189 -What did we purchase far X41,579 from Hellan Strainer?
Two strainers for Furnace #1 were purchased. T
. p hese were replacements for the
existing worn out strainers. These strainers are used in '
contunctron with the wet
scrubber unit that keeps particulate emissions from •
getting into the air from the
furnace. The strainers removelastic from the '
P water, which protects the wet
scrubbers from damage.
4. Page 13, 27191 -Who is William Nicor ?
a
He is a property owner who built a home on D
u nsyre Lane i n Lafayette. The
District extended a mainline to hisproperty. T ' •
. his is a return of his cash security
y
5. Page 13, 27199 -Who is Valentine Corporation?
?
This is a small company out of San Raphael p who completed work on the
Treatment Plant Safety Enhancements Project.
SAADMI NIRATCLI FFTinance Committee Response Memo 11-04#2-DOC
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central Contra Costa Sanitary
November 23, 2004
TO: BOARD BUDGET AND FINANCE COMMITTEE
FROM: ANN E. FARRELL
SUBJECT: CAPITAL PROJECT UPDATE
Attached are our monthly reports for bidding •
p • g a nd construction. This report reflects
bidding and construction activity through the
• Y g month of October, the fourth month of the
current fiscal year. The Bidding Status report shows s prvjects planned to be bid for the
remainder of the fiscal year. As you can see from t •
he Summary of Capital Projects in
Construction report, the majorityof this �
years construction projects are nearing
completion. The exceptions �
p ptions are those projects with multiyear construction struction schedules,
such as the Lower Orinda Pumping Station improvements. As construction projects ects are
completed, staff is returning to the office to focus
on the design of projects to be bid for
next construction season.
Cc: Randy Musgraves
Debbie Ratcliff
HABoard Finance Comm October reportcentra!Contra Costa Sanitary District.doc
OCTOBER 2004
BIDDING STATUS --CAPITAL PROJECTS IN ENGINEERING DEPARTMENT
FY 2004-05 CAPITAL IMPROVEMENT BUDGET
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MW
RM SO im
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CIP
P
12!04 $600,000
Contra Costa Rehabilitation 2 12/04 $2,000,000
HHWCF Improvements, DP 8209 12104 $100,000
Influent Diversion Structure Rehabilitation, DP 7209 03/05 $200,000
SCB Ventilation improvements, DP 7227 03!05
$400,000'
Service Air System Improvements, DP 7210 03105
$482,0001
Switchgear Replacement, DP 7235 03105
$217,0001
M4 A Force Main Replacement, DP 5410 04!05 $1 000 D00
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Vessing Sewer Renovation, DP 5646 04105
$1000000
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Walnut Creek Renovations, Phase 3, DP 5929 04105 $1,1001000,
Kiewitt Property Development, DP 8210 04105 NIA
TP Protective Coating 3, DP 7233 04105 $660,000
TP Safety Enhancement 2, DP 7229 04!05 $1321000!
North Orinda Sewer Improvements, Phase 1, DP 5759 05105 $1,000 Doo
r
South Orinda Sewer Improvements, Phase 2, DP 5558 05105 $2,228,000
Walnut Creek Renovations, Phase 3 D5l05 $1,200 000
District Wide TV Contract, Phase 4, DP 5747 06105 $1,000,000
Locating Blanket Contract
06105 $50,000
Potholing Blanket Contract 06105 $200,000
TV Inspection Blanket ContractOfi105 15 -IF
1 $ o,000
SCB Roof Replacement, DP 721'! 07105 $415,000
Morello Bridges
unknown $10010-0-01 .
Deferred by Martinez
77
1.Construction contract estimate as shown in the Capital improvement Budget and not necessarily the engineers estimate at time of bid.
2.Contingency allocation, not in FY 2004/2005 CIB.
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OCTOBER 2004
SUMMARY OF CAPITAL PROJECTS IN CONSTRUCTION FY 2004-05
DISTRICT PROJECT NAME 1 CM ORIGINAL #of $value of amt pd to %complete MAJOR EVENTS
PROJECT NO. STAFF CONTRACT I change change contractor
VALUE orders orders
5448 Lower Orinda Pumping 5,fi9fi,000 2 39,'115 1,530,35'1 30%All civil work completed. -
-------
Station/A.Antkowiak
Electncal work inside the building in progress.
5499 Carmel Creek CrossinglT. 92,000 1 31100 80,000 90% Fencing still to be done.
Godsey
5553 Pleasant Hill Road East 1,567,081 4 157,507 11288,254 90% Sewer,water and paving construction are completed in all streets
except
Improvements IA. Rozul Brackman lane. Project will be sent to the Board for acceptance at the
1212104 meeting.
5630 M3 Sag/A.Antkowiak 628,000 0 0 623,091 99% Project substantially completed. Negotiating contract change orders for
disposal of contaminated soil.
5659 Pleasant Hill Relief 4,110,061 0 0 39221,321 85%Work completed on reclaimed water line in Pleasant Hill. Work is 90%
Interceptor Phase 5 and complete on canal irrigation water line in Pleasant Hill. Work is also 80%
Happy Valley Road Sewer complete on the 36"sewer main on Patterson Blvd.
Renovation/M.Husain
5672 Cow Creek SewerlT. 39,665 1 2,500 0 99% Punch list work still outstanding.
Godsey
5700 Walnut Creek North Main 324,657 8 66,601 3851198 100% Contract work 100%complete.
Street Sewer
ReplacementlM. Husain
5709 Walnut Creek 21A. 1,015,352 0 0 952,541 99% Contract work 100%complete. ,
.P
Antkowiak
5724 Rossmoor Sewer Insp. 335,000 3 26,583 301,543 100% Contract work 100%complete.
Phase 91T. Godsey
5727 Acacia Force Main/A. 89,000 4 271115 116,115 99% Completed force main installation. Contractor working on valve box.
Antkowiak
6127 Pumping Stations SCADA 19471,628 13 1490020 11470,703 90% Project substantially completed.
ProjectlK Brennan
7208 Pipe Renovations and 836,638 1 201920 3391708 60% Shutdown on 72-inch final effluent pipe.
Replacement/G.
Rathunde
a IL
DISTRICT PROJECT NAME!CM ORIGINAL #of $value of amtd to %complete P P te MAJOR EVENTS
PROJECT NO.
STAFF CONTRACT change change contractor
VALUE orders orders
7214 Treatment Plant Electric '1,047,700 1 3,300 1,012,700 99°/o Work i
s completed and only minor punch list Items remain. Project will
Cable Replacement/A. e sent to b
Rozui the Board for acceptance at the 1!18104 meeting.
7219 Treatment Plant Safety 143,369 6 15,442 142,558 99% Closeout out punch list Items.
Enhancements/C.Shims
7221 Treatment Plant 1,177,622 1 8,793 1,040,979 85°/°All work
completed except south clarifier#2,painting of the fuel oil
Protective Coating/A. storage tanks an
Rozui 9 d air gap tanks. Weather permitting remaining
construction will be completed next month. Project will be sent to the
Board for acceptance at the 1212104 meeting.
mg
107
-IN MM
167 Recycled Water .. • -
Y 257,150 10 72,950 330,100 100%Work is an complete
Connections 1 D. Berger p d contract will be closed out. CCVVD has been
retained to take over maintenance repair and minor construction
activities.
*Note: Projects that have been accepted will remain on the report until the close of the current fiscalY ear.
t
dh
Legal x endi ure Summary
SELF INSURANCE FUND
Check#1 Check$ 1 Vendor Name Account# Acco:unt $ CL# Case#- Case
Tale-
1 1102169 $8,867.97 Meyers, Nave, Riback, Silver 003-0000-993.14-21 $2,623.91 CCCSD v Dickerson William
003-0000-991.14-21 $6,244.06 32 Suzanne Brown v CCCSD
2 102170 $1,879.81 Miracle Auto Painting &Body 003-0000-991.14-20 $1,879.81 AC3 Vehicle repair-District vehicle K. Weir
struck a gate.
RUNNING EXPENSE
Check#[-Check $ Vendor Name Account# Account $ CL # De a m _Division _ •
rt ent Description
3 152966 $34,771.54 Meyers, Nave, Riback, Silver 001-0100-400.08-02 $4,588.44 ADM-Board Activity-Board Meetings, Retainer Sere
001-0100-400.08-03 $1,618.65 ADM-Agenda Review
001-0120-400.08-03 $0.00 ADM-Personnel issues
401-0140-400.08-03 $1,672.72 ADM-Purchasing
001-0150-400.08-03 $124.01 ADM-Risk Management
001-0200-420.08-03 $16,446.28 ES- Legal Work Auth., Retainer Sery
001-0200-490.08-03 $681.35 ES-Source Control
001-0200-690.08-03 $100.94 ES-HHW Facility
001-0200-750.08-03 $5,480.12 ES- Reclaimed Water
001-0300-410.08-03 $376.36 CSO-Admin
001-0400-410.08-03 $3,682.66 POD-Misc, Retainer Services
PROJECTS
:Check#1 Check $ Vendor Name Account# Account
$ CL#I Projects
4 27107 $1,465.69 Me ers, Nave, Riback, Silver 8192PQ.08-96624.18
$ Treatment I a n f P roj acts
8192PQ.08-97 $508.82 Collection System Pro'ects
8192PQ.08-98 $332.69 General Improvements
CL#-Claim Log Number
GL-General Liability Claims
AC-Auto Claims
H:\Spreads heets\Lega[\Lg B it fo4\BSepo4.wb3
11122/04
20"435
OVERFLOWS AND PLUMBING REIMBURSEMENT CLAIMS
# 006, AdAres cuftant Reserve Paid to Date Paid to Tata Is commenft
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2 07R2/D4 34 Barbara Road Orktda Oftert Dafmnnia PL $1.502.34 SkH1 Clean $1.602_D4 OM fro rn Rl flvmed onto back patio.NtI6 needs tobe promm Washed and'vanfted- No
oarsu mal or mal pmpafty la ss:clew n Ina an Iv-
3 07124104 En"26,Gatclenrain VYWnut Crook(IFWssmn 1 wt WC M utu al GRP(RmwMaar) PD !S1,022-57 RNIC Mg En I I-ne en u sod off I nto p u b I le[a u n fl ry area. Cl Ban u p an d drying ort of geneng arm.
PL 550.00 Golden RaIn FoundaWn S1=67 FUnbIrtri 10knbur5am a nt fn r Ro msmo or- To rra Ca I ffurgkj SUeet
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'6ii=41 i0NiVta Roble Lifty6ft Myd Fag PO 33.665.10 -Boyd FW ON due to root 6Wdwlce_---w_o'rked pmyerly,however"HaW pentrated thmught
convW wa#ftDft tho arktIre second(ba law g rade)level, Ap p rax-1 DM sq.ft allecte d,
ffumv&IK zw"contanti-
$262.50 Emv Mlcrtbiollagy Lab
$4.337.04 RMr[;
is *%QfO4 3349 NaFM Lucile Lane Lafayet�e Eugene Hill PL $276.75 Eqqenn Nil SMIS Reimbumement ft*plumb Inp bil is
7 100M M3 N.Pea Dthre Lafayette Shanna Paul PL SISILM SMnna Iftwazza $151 Jf)Uftwumed W plumb In p bl I I
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10 IWSM 3326 Minut Lane Uafayi�ft Fay.J a h neon PL $234.78 F11Y.J*hn*am RaWnburomwit for plumb blis
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Total-Overflows $23,000.00 $IZ771.87 $35,771.97
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2004-CS
GENERAL LIABILITY CLAIMS-OTHER
1 08/23/04 1371 Sunset-Loop Lafayette Mildred Melgreen $6.00 Mildred Melgreen Reimbursed homeower for water usage by CSO construction crew during a sewer repair.
2 08124/04 264 5unnybrae Drive Martinez Richard Derose $267.57 Richard Derose Reimbursement for vehicle damage[rear tie rod]atter driving over a manhole cover
3
4
Total-GL other $0.00 $273.67
z00"S
2003-04 AUTO CLAIMS
# DOL Location Vah Desc. Name Reserve Paid - Comments
I July 2004 CSO Veh#76 Security Guard $10086.66 Guard stuck CSO gate
2 08/21/04 HWY 680 Veh976 Security Guard $1,251.23 Security vehicle was rear-ended while driving to S.R.P5 by Garret Kuhl
3 09/03/04 Bart Const.PH Veh#210 Kelly Weir $1,879.81 K.Weir struck gate post
4 09/21/04 HWY 680 Veh#214 Chris Halsley CCCSD $582.31 Dist.Veh#214 was struck from behind while stropped In traffic an freeway,by Namnama Fontecha
-$582.31 Recovery from CSAR
Reserve Pald-tv-date
Total-Auto Claims $0.00 $0.00 $4,217.70
2003-04
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OVERFLOWS AN D PLU M BI NO REI M BURSE-MBURSE-M ENT CLAI M
# DOL Address city C1a1 ma nt Type R�s�rredA I�a DDate Pald to Cialm Totals r-oftim er to
1 07J1 13 59 Mulberry Lane Walnut Creek Brim S m Ith PL $124,04 Man sm 5194_D4 Plumbinq bll I re Imbur3em ars#
2 07111 M3 2846 KJnney a Ova r alaut Crack Mary.lane Reeves PL $175,13 Jury-tane Rooves $17513 PtUMID ng bill reimbursement
3- 07J 03 620 Las Juntas.street M artJ nez Llppaw Dmmlopment FAD $3,8U7,22 1- aw Dawioprnnet T3.807-22 After reel ac.ement p roje cL contractor flail ed to h on k up I atera I to maim
4 X03 121 Ba rb ony Lane San Raman To r~is G l adders ISL $114,50 Tonka dd" $114.50 Plumbing bill reimbursement
5 0AF11 3 2513 Ve nado Camino VVaJ n ut Creek John Gatd PD $1,924,25 .John Gatti $1,924.26 Hyd ra c m-w cle anin 8;p rusaM caund#aftp#,Tough feral;1 J2 b ath affected;re.pl a re
walllpa0er
6 vW5103 Entry 26:Golden rain Wa I n ut geek(Rosscrrof 1 St VYC M usual GRP(RD55 m oo r) PD $3,=.ft +54ril.l C lean, ",130.2.60 0 utsi d a laundry fa ci l ky affected-u rlmg wW b bated re p lane meet
7 0 UVM3 3687 Mit L)iablu Blvd. Lafay atte D esco Plaza II(Denise Mahn) PD $2,6D2.20 Restoration M mi2gument Crew responded to=sign dl ng manh e;not awara of otf fnLa to nants. C I can Irkg a nd m I n or
property dam aige(drywall)M base m a nt areal
PR $0.00 lea Plaza Il(ale Mme) $2,,602-20
8 OWWO3 17 Don G ab du I Way Onb Lany martin PJB $457-00 LwT.V Mann Plugged lana;disposal and pieces of Cite in Jln o. C�rerricwed out of cleanout in back,minor
personal p rope rty damage-,cleaning of patio&yard.
$1,434.tJ4 RtlftraWn Management $1,991.04
9 AGO/03 1301 Castro Street fyillrrdn ex Jeff Paetkau(tenant) P D $3, 0.0o Jeff P aolm u(tenant) Plugged J lne;papoTignffase Cy 257_ PI Dad ed a ntry e garage,IM'ng room,and hall.
W2.99 Cad Warron&Co.
$3,454.76 ResWratlo n Management
$17:5.00 Environmetal Microbiology Lab
Biuta Strohrnan(prop owner) PD $3.776.26 Bruno Stmhman{prop_ov $10,909.01
10 1 Qu-09�03 137 Las Lomas Way Walnut Creek St+or Bhatla PL $175.13 Shef Bh atla $175,13 Plumbing bill ream b u rsernent
11 1 IMM3 54 Te"ce Read Walnut Creek K-aretr M cKlIssla PL 5264.50 Karen M cKllssiok $254.50 Plumbing bIJJ reimbursement
12 1 IMM3 3553 Fast View Dr ve Lafayette Thomas Xcizal PL $250.00 Thomas Kozel $250.00 P I u rrib Ing bl IJ reimbursement
13 1 IX13= 2575 ften a V13U Avertir Walnut C roe It Jnah Laf,4mn PL 31,N 1.00 Joan Larsen S1,N 1.00 rairn bu rsement of se n.ra I plumbing bf I Ia due to District related project
14 11/1(V12 Arlene Co u rt Walnut Creek Marcia-Eller PL $1135.00 M arcra Eller 31 95_OD Plumbing bill relrnbuena rnent
'15 11110/03 140 Bra okwoo d Rua d Orinda Brookwood P rope besfO.P'o pet ka PL 56913.130 Bro Dara uo d Properties S660.0D Ptumbing bill re lmbume m ent paid to property management company
16 11111103 82 Bates Blvd.. Orinda James McNair PL $E 5,B2 James McNair Sn.82 Rel mb ursemn nt to r rents I of eq u Ip to cl ears backup d as to matfu nctl mon of Bates Blvd P u rn p SI
17 121OV133 2314 MoIlard DrN6 Wainut Crook Mark&,,Jodi+Pow PD n0.00 :'Marie 8 Jody Poeta $200.00 nit due to roots In IIng. Affected two showers inti r,but no apparent real
$.912-76 Restoration Management 51,112-76 p rope rty damage-,may ti a some Personal propel' Mage
'l8 12J 16/0J 15%Honn astea d Ava Wa In ut geek BeaVice Cne rine PL 32.86J_50 aeratrtce C hti even a W,863,50 Plumbing bi I I ru bnbursernant
19 12/2 9/03 3516 Mt Diablo 191vr3_ Lafay ette N u rn a re Una Taq uarll la P13 146A.on Mike Saari $468.00 Business Intarruptlo n(2-4 h ou m),em pl ogees'+Wrap es
3618 Mt Diablo Blvd_ Lafay ate Anq gra D ao r Co m pa ny P D .On Clay Rarn seg M Inas r darn-age to bath roomlcantents(I any)
3620 Mt D Ia b Io Blvd., Lata}ette Lo ra's Closet PD $8.092.33 Lmra Isherwood C$rpat,co ntie nts damage,business late rru ptio n,15 orae wall spilt
5190.13 Rota-Rooter
3624A ML Mablo Blvd, �afa y este De n n is HarteN us PQ $9.610.40 M�chae I Stead Porsche 2002 Porsche CaTerria-#fir WarWpasslble el errtr€eal Syne Damage,rental veh.,m Isc
$7,002.14 Re3toratJon Managernent S2Z M,OD
20 1 M0103 99 coral D rltira Grin d a Rosemary Armstrong PO $305.00 SUIC l ea n MOD RI overflowed at 95 03ral htor Mrs.Armstong yard:debrwdeod a rite;enzymes
2-1 01113104 :551 goLfl oviard VVayr Walnut Creek Dan n e1 Ly n r h PI. $126.75 RoW-Ro awr $126.75 After O draw cl eanl ng In th a stnA a h Omer wwner repo rted-popped tol let a n d slow dra I r,s.
22 01120/04 206 Fwtatas Drhm C3anville Cin d I Lund ro 1916.00 a N.C Irdl Lund Some tumor personal p rup"damage avd piumt3i g b Itr
$770.40 gado n Manage t $13156.40
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24 01 x31�04 Laval Orkm lnw Dfeck Maid 09don PD mow_ � Minor exteda rlme.Seeineal
I Brea of carpet cleared an d pad repJaee�d.
26 02115M4 1651-Aar # Cb Pleasant H la I Lucy Ffanniw RD $1,421.88 RwOrabo n M-anageme nt Mimor overflew from exW do r edea nuut. Affected s Ide yard an d base meat a rea e
26 9211 afO 4 336'3 Dycr D rhm La fayaTte Pawl Tledemn PD $5W.47 Paul Tiied emar4 Ptug in line;mosey exte rio r aff ecce d e HO had h Igh-cost fabric'cmor+on driveway
$9W-34 Restoration?Mna+gernant $1572,81
x,}15104 260 We&Ne A Am Minut Ca re e k SUML Bch&# PL S161.7-5 Buses Scharf $151.75 P1Mtapl*ft SII,abient
29 MJI arD4 WS Boyd Road p1meara Hil I Pabick l0 fe FSI, 5161.75 Pahick Di la ��g bill brlrnwimerA
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23 &M4 7r 12 IIIMor Road L C Iajlre I d owu PCS $319r50 0I9Idowu Plumbirig bill re0bursem ent
341 "7)04 2455 Bad Ave. crowd Ron n Beard of RKR ch s PCS $1.500.00 No*Ab rr ou&Cain rfliaw into rmerc�l property,afftiec#nq water treatrrr rgW�ryefiI#e
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35 � Alt l�Orlve VAI�rrrrt Cre sk John 4,Melkw PhIl l on PD $3,'aF`F"�.95 ReWnra*m Marn�srroM $3,777,95 Crerflow from c lea nowt to I owe r level g arag o.Garage and crawl s pace aff ectad
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37 �0�4 2757 V�,fSlnL4 Blvd Wal n ut Creek d lza b u1t1#�Noor PL $364_t� E tabeth A Noor P l u m bing bill rerun= rsament
38 x352710'4 3329 Mt D W bio blvd_ Lafayette Greg ntz-GraWs nr P O $312_,99 5kA avian C Nerfaowe+d(2x)Into muffin r shop_ 1st time into vii separator tank and needs to be treated as
3327 Mt Ctab I o Blvd- Lat"ayette 9 9,92 RwxWrattnn Management Co u nkno wn hazard o ms wasW and hau[a d to Afto n a for d lsposul_(2n d CA was from cl eaning)
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39 001 6M4 2690 North Malin Stftd Walnut Creek Self 510 rage of VVC Jafr "N PL X9.130 Self Eta rag a of VVC Ply m b-Ing bill reimbursement
Taw-ovemawa $16'9,000,,60 3161,154.39 $339,164.39