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Home My WebLink AboutBUDGET AND FINANCE AGENDA 11-15-04 L Central Contra Costa Sanitary District -- —Joe BUDGET AND FINANCE COMMITTEE Monday, November 15, 2004 3:30 p.m. CSO Conference Room 1250 Springbrook Road Walnut Creek, California 1. CALL MEETING TO ORDER 2. PUBLIC COMMENTS 3. OLD BUSINESS 4. CLAIMS MANAGEMENT 5. REPORTS/ANNOUNCEMENTS 6. REVIEW EXPENDITURES 7. ADJOURNMENT kecycled Paper f f O Central Contra Costa Sanitary District November 9, 2004 T0: BOARD FINANCE COMMITTEE FROM: RANDALL MUSGRAVES X74A DEBBIE RATCLIFF ,Qe SUBJECT: NOVEMBER 1, 2004 FINANCE COMMITTEE MEETING Several questions were asked at the last Board Finance Committee meeting which required additional staff research. The questions and answers are provided below: I. Page 4, 152649 Contra Costa News Papers Why are there different prices on the different advertisements? The different prices are based on the number of words in each ad. (See Attached) 2, Page 9, 152705 What is the expense to Southwestern LLRW Commission? This was a workshop entitled "Low-Level Radioactive Waste Management & Disposal Regulations" attended by David Wyatt from our Household Hazardous Waste Facility given by the Southwestern Low-Level Radioactive Waste Commission. The seminar was held in Concord, CA. 3, Page 9 2, 152731 Why did we pay Contra Costa County Tax Collector a tax of$75 and what was it for? This was not a tax. It was a special assessment for street lighting at the Concord Industrial Pumping Station that is in our service area. 4. Page 19, 152779 How does the District spray for midges? Midges were not a problem when we used to use chlorine, as chlorinated water didn't appeal to the insects. It has become a problem with the use of U.V. The District uses three methods to control midges: S:WDMURATCLIFFTinance Committee Response Memo 11-04 doc Two to three times a year, the U.V. channels are drained and cleaned, as there is low water velocity in the channels, which allows midges to lay eggs. Three to four times a year, a chemical called "strike" is added to the U.V. channel, which breaks up the reproductive cycle. • When midges reach their flying stage, they tend to congregate on walls in the plant. These walls are sprayed to control pests. 5. A question was asked about the member cities contracted to use the Household Hazardous Waste Facility. The other cities and Districts are City of San Ramon, city of concord, City of Clayton and Mountain View Sanitary. The expenses of the HHWF are allocated based on population in each service area. The District pays about 60% of the cost with the remainder allocated to the other four. G. The Board minutes addressing the Danville property located on Camino Tassajara are attached. 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EM EmpkWm- �� 0000 pl kation must be Sub- - 061044 05107 goPw a ..-°. mitted to the��luman Re-Alameda ENl � Sources Office. 5019 �. PFpR� ,.. _ d Imhoff Plam Martinez , cava cow 0/001�aaN 1a2r a0 i_.F_...� �-.- CA 94553.Apply irnmedf- . atelyl open until filled - and may cio se without r" F further notice.For more i ' `` detailed information T ;.. wplic M' NOPromo �•'• A ;NATERSH�_ r F �r'SUPERY�S � eM an ati on pack- .Eg'� r _ h ...... r STEet phone(925)2294 Fab or TDD(925 Z7S-28%9 .......-J 1 > ASTEI�YATEFiSH-FT SIJPERMS %. email ernp oyments wridu 'Ulufi' a t + centralsanst .d .ca.us or �Np , , rt:�f O E1�&48 download from : W w xenvalsan.org. -- E02 _�. Zia Ct . A A s r, „ .m. . 0 120 e. Mr. Dolan announced that complications have arisen with regard to the Valley Waste Management automated collection plan. It was originally nal l intended that this program_ would begin i n July 1989 with g Y Valley waste Management has adoption of the new refuse collection rates•u automated collection program - now indicated they will not implement the a t addition, Valley-waste Staff has asked that they reconsider this. In Management has indicated that the recycling program will cost $1.29 per customer. Staff has asked that further consideration be given to that number as well since it seems too high. f. Mr. Dolan announced that the Town of Danville is planning a oration yard to corporation be located on Camino Tassajara. They have asked if p ed in 4 the District would be interest cooperating with them on thisS project. Mr. John Larson# Collection System Operations Department Managers has identified some benefits of a joint project and is discussing the matter with the Town of Danville. g. Mr. Paul Morsen, Deputy General Manager, announced that staff attended the June 14m 1989 Pacheco Town. Council Meeting to discuss the recycling plan for that community. Mr. Morsen provided a brief report of that meeting. h. Mr. Dolan announced that Mr. Paul Morsen attended the State Solid Waste Management Board meeting in Los Angeles in on June 8, 1989 and informed the Board of the District's interest in an additional- .. Central County transfer station. } 2. COUNSEL FOR THE DISTRICT None 3. SECRETARY OF THE DISTRICT None } 4. BOARD MEMBERS a. Member Clausen reported that the Solid Waste Export Negotiation Committee met with Solano County on June 12, 1989. The Solano County conditions for export appear to be reasonable and were approved by the full MOU Negotiating Committee on June 14, 1989. An agreement should be completed with Solano County in the near future. b. Following discussion, the Board confirmed that the public hearings to receive comments on the refuse collection rate increase applications of Valley Waste Management, Orinda-Moraga Disposal Service, Inc.? and Pleasant Hili Bay Shore Disposal Service would be held on July 6# 1989, and asked that the publication indicate that the hearing would be held at 4:00 p.m. XII. ANNOUNCEMENTS Member Clausen commended District employees on the workers' compensation return premium which reflects the District's improved loss experience. XIII. CLOSED SESSION None XIV. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION None 19 f� r r �. S i The Ba Board acknowledged receipt of the Notice of Preparation/Notice of Scoping Session/Environmental Impact Report for the Contra Costa ar Landfill Height ght Extension Project and referred the matter o Sanit y staff for appropriate action. v I I. APPROVAL OF MINUTES 1. MINUTES OF AUGUST 22, 1989 ed b Member Boneysteel a and seconded by Member Dal ton, It was moved Y that the minutes of August 22, 1989 be approved as presented. There roved. being no objection, the motion was unanimously approved. 2. MINUTES OF AUGUST 24, 1989 moved b Member Boneysteel a and seconded by Member Daltons It was Y roved as presented. Ther that the minutes of August 24, 1989, be approved being no objection, the motion was unanimously a pp VIII, APPROVAL OF EXPENDITURES 1. EXPENDITURE LIST DATED S EPTENB ER 79 1989 Member Dalton, member of the Budget and Finance Committee, stated that he and Member Clausen reviewed the expenditures and found them to b_% _ sats sf actory. s} it was moved b Member Dalton and seconded by Member C1 ausen# -f-hat he Expenditure ture List dated September 7, 1989, Including Running Expense t E p 7403 7444, and Check Nos. 48112--48426, Sewer Construction Check Noss ere bei n Payroll Check Nos.. 17799-18100# be approved as recommended. Th 9 no objection, the motion was unanimously approved. IX. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None X. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan, General Manager-Chief Engineer, reported that approximately a year ago the Town of Danville contacted the District to see if we were interested in cooperating with them on a corporation yard. Mr. Dolan introduced Mr. John Larson, Collection System operations Department Manager, who described the locations initial costs, and some of the near-term and long-term benefits to the District, Mr. Larson stated that a formal presentation will be made to the Board on October 5 1989. In the discussion that fol 1 owed, Member Boneysteel a supported the concept of joining with the Town of Danville in building a corporation year recognizing that the economics may be marginal and an increase in personnel may be req ui red, but the long-term investment would be of benefit to the Districts Member Carlson indicated that he was not in favor of the move or the investment because of increased manpower and equipment requirements. Member Carlson stated further that management of existing f aci l i ti es would seem to be a greater priority. This matter will be discussed further at the meeting of October 5,v 1989. b. Mr. Dolan reported that James M. Montgomery Engineers h av e ' produced the draft report on the J of nt water Reclamation -Project with Contra Costa Water District. Contract negotiations with the Water District are progressing. The water District has given us an initial cost breakdown in the form of a spread sheet. There will be a meeting at 3:00 p.m. on September 13, 1989 with the Board Committee Members Carlson and Boneysteel a -to go over the spread sheet and the District's options, TOSCO has indicated that they are interested in taking up to 5 mgd of reclaimed water but in return they would like to have the District take 5 mgd of their effluent. This would represent more than ten percent i , . JO � 1 f i t 0 i b. Mr. Dolan distributed the proposed agenda for the meeting of Sanitary/Sanitation and Water Districts. c. Mr. Dolan provided an update on the status of Senate Bill 601, Hart. At the last meeting it was reported that- the amendment to SB 601 was beneficial but there were still concerns that enforcement actions and hearings might be mandated on even trivial violations of permit requirements. Since that time, Mr. Mike Dillons, CASA Executive Di rector, has been advised that the Legislative Counsel for the State of California will provide an opinion to the effect that dischargers will not be under 1 enforcement proceedings for inconsequential violations. d. Mr. Dolan provided a status report of the County's efforts to site a shelter for the homeless. One site under consideration is the County property on Blum Road. Staff will keep the Board apprised of any developments,, A letter will be sent to County staff indicating that our Board has not taken a position on this matter but pointing out the conditions on the deed to the County property on Blum Road and concerns with regard to buffer issues. e. Mr. John Larson, Collection System- Operations Department Manager, provided a status report on the proposal for a joint yard with the Town of Danville. The Town of Danville is considering asking the East Bay Regional Parks to join i n this project. There will be a formal.- presentation ormal - presentation at the October 5., 1989, Board meetings f. Mr. Dolan briefed the Board on Touche Ross draft anafysi s- of Acne closure costs as they apply to rates proposed to be set for the Interim transfer station. The report was given orally at a meeting attended by Mr. Paul Morsen but because Aare claims that the historical information as to materials dumped is a trade secret, no written information was available. Mr. Dolan discussed responsibility for closing Acme and means of securing the necessary funds for closure and post—closures Preparation of a legal brief detailing the responsibilities and liabilities of the various parties in this regard was consi dared: Mr. Hazard, District Counsels indicated that he would follow up on this task. g. Mr. Dolan announced that the District is currently advertising for the Hall Drive Sewer Project. h. Mr. Dolan announced the early results of the effluent characterization testing which indicates that there is unexplained toxicity In our effluent. More work will be done in this area. is Mr. Dolan announced that three citations for air pollution violations were received last spring. Those violations include two tickets for yellow plume and one for smoke. The charges for the violations have been negotiated and settled for $200 each, Staf f is working with outside consultants on developing operating techniques and possible hardware sy stem. modifications to help us handle the Increasing sludge loads without viol ati ons. i. Mr. Dolan briefly announced the status of ash disposals Problems have been encountered in controlling dust and .an emergency authorization may be needed to address these problems. k. Mr. Dolan announced that the District's Safety Picnic was a great success thanks to the efforts of Mr. Russ Leavitt, Ms, Jane Parker, and the Safety Picnic Committee. 29 COUNSEL FOR THE DISTRICT None 3. SECRETARY OF THE DISTRICT It was moved by Member Boneysteel a and seconded by Member Dal ton, that the November 2, 1989, Board meeting be rescheduled for 3 p.m, on Wednesday, November 1, 1989s due to a conflict with the CASA Conference. There being no objection, the motion was unanimously approved. 0.9' , ,� 184 X. APPROVAL OF MINUTES 1. MINUTES OF S EPTENB ER 21, 1989 It was moved by Member Clausen and seconded. by Member Carlson, that the minutes of September 21, 1989, be approved as presented. There- being no objection, the motion was unanimously approved. XI, APPROVAL OF EXPENDITURES 1. EXPENDITURE LIST DATED OCTOBER 5, 1989 Member Dalton, member of the Budget and Finance Committee, stated that he and Member Clausen reviewed the expenditures and found them to be sati sf actory. It was moved by Member Dalton and seconded by Member Clausen, that the Expenditure List dated October Sp 1989s including Sel f-Insurance Check Nos. 100391-100394# Running Expense Check Nos, 48720-48959, Sewer Construction Check Nos, 7504-7538o and Pay rol 1 Check Nos. 18102-18379, be approved as recommended. There being no objection: the motion was unanimously approved. XII. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None �} - XIII. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan, General Manager-Chief Engineer, stated that last spring the District implemented a new system of connection charges. As adopted, this system applies to UDC Homes (Rossmoor). They have been informed of the new rates by letter and have been asked to respond. Mr. r_7 Larry Comegys, of UDC Homes, indicated that no connections are anticipated between January 1990 and Spring of 1991. Mr. Comegys stated that he would be responding to the District's letter. b, Mr. Dolan reported that in recent years the number and stringency of regul ati ons, reporting requirements, and administrative fines have increased particularly as they affect our Collection System Operations. At the same time, the District faces an imminent encroachment by CALTRANS on our Walnut Creek property. We have considered relocating Collection System operations (CSO) to the -Plant site recognizing that administrative efficiencies would result. However, we feel it would be imprudent to make this change before the I680/SR24 interchange is improved because of the worsening traffic situation. It Is anticipated that the I680/SR24 work will be completed in the 1996-1997 time frame. At the present time, it appears that the Walnut Creek site should be preserved and expanded if possible. Mr. Dolan introduced Mr. John Larson, Collection System operations Department Manager, who provided background on CSO activities, the current plans of CALTRANS, and future CSO facility needs. Mr. Larson discussed options for future CSO yards, stating that the Walnut Creek yard is the current center of CSO activities and should continue to be the center in the near future. A CSO yard at the Plant site could serve the northern service area but would add 70,000 to 100,000 additional miles a year in total CSO crew travel if it were to serve the entire service area. The Town of Danville has offered to share a yard on Camino - ,, Tassajara that could serve the southern service area. It is recommended that the District acquire property near the Walnut Creek yard to offset the encroachment of CALTRANS and that the District preserve the option for a future site to serve the southern service area. Details concerning specific properties will be discussed further in closed session. C4, Mr. Dolan announced that the Board of Supervisors had been scheduled to consider use of the County Blum Road property for a homeless shelter on October 3, 1989. That matter was postponed until October 10, 1989. Staff will keep the Board informed. 41 ti r VII. COLLECTION SYSTEM 1. AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO SEND A LETTER OF INTENT TO ENTER AN AGREEMENT WITH THE TOWN OF DANVILLE FOR A JOINT S ERV I CE CENTER ON CAM I N O TAS S AJ ARA ROAD, DANV I L L E Mr. Dol an, General Manager-Chief Engineers stated that cooperation with the Town of Danville on a joint service center has been discussed previously with the Board. The action now before the Board for consideration is pursuant to guidance received from the Board in those discussions. If the Board acts favorably, a Letter of Intent will be sent to the Town of Danville. Discussion fol 1 ow ed concerning the location of the property in reference to the District's service needs, the investment benefits of the property, access to the service center, and the ability to transfer District rights to the property. Various Board and staff members - expressed opinions to the effect that under the right conditions and at the right price the Danville offer could be advantageous to the District. Following discussion, it was moved by Member Carlson and seconded by Member Dal ton, that the General Manager-Chief Engineer be authorized to send a Letter of Intent to enter into an Agreement with the Town of Danville for a joint service center located on Camino Tassaj ara, Danville,, The motion was approved with Member Clausen voting no and_ Member Rainey being absent.. VIII. PERSONNEL. - 1. ADOPT CLASS DESCRIPTION FOR ASSISTANT ENGINEER (SOLID WASTE), (G-729 3,461 - $4o289); CREATE POSITION OF ASSISTANT ENGINEER tSOLID WASTE) IN THE ADMINISTRATIVE DEPARTMENT; RECLASSIFY ASSISTANT ENGINEER ELAINE J ACOB S TO ASSISTANT ENGINEER (SOLID WASTE) President Pro Tem Boneysteel a stated that this matter was discussed with the Personnel Committee. President Pro Tem Boneysteel a requested that a presentation be made to the full Board. Member Clausen requested that the staff provide further information as to why the present position in the Engineering Department should be refilled, Mr. Dolan agreed. Mr. Dol an, General Manager-Chief Engineer, stated that since this matter was discussed with the Personnel Committee and placed on the Board agenda, the union has indicated they wish to meet and confer on this,, Meet and confer has been scheduled for November 7, 1989. Staff would request that consideration of this matter be held until the next Board meeting pending meet and confer with Public Employees Union, Local-.One, The Board concurred. IX. CORRESPONDENCE 1. RECEIVE LETTER FROM MR. JOHN F. PR EN TI CE, ATTORNEY FOR RCB RAMS AY, CONCERNING BOARD APPROVAL OF THE ARBITRATOR'S RECOMMENDATION• CION SI DER ACTION TO BE TAKEN This matter was taken out of order earlier in the agenda. X. APPROVAL OF MINUTES 1. MINUTES OF OCTOBER 109 1989 It was moved by Member Dalton and seconded by Member Clausen* that the minutes of October 10, 1989: be approved as presented. There being no objection, the motion was approved with Member Rainey being absent. 2. MINUTES OF OCTOBER 19, 1989 It was moved by Member Clausen and seconded by Member Daltons that the minutes of October 19, 1989, be approved with the addition of the words "on October 19, 1989" at the end of the first paragraph on the f i rst page. There being no objection, the motion was approved with Member Rainey being absent, 4ri . 4 27 b. Mr. Dolan introduced Mr. John Larson, Col 1 ecti on System Operations Department Manager, who reviewed the status of the proposed Danville development and the offer that the District participate in a Joint corporation yard with the Town. Mr. Larson reviewed the details of the negotiations to date and requested Board input. Board discussion f of 1 owed concerning restrictions on construction of f aci 1 iti es, easements, and compatible uses, Mr. Dolan reported that this matter will be cal endared for Board consi derati on at the next Board meets ng. C. Mr. Dolan reported on the meeting attended by Board Members Carlson and Rainey and District staff to discuss development plans for the Dougherty Valley with representatives of the City of San Ramon, East Bay Municipal Utility District, and Dublin San Ramon Services District. d. Ideas to celebrate Earth Day, April 22,9 1990, were discussed. District activities will be coordinated with other events- in the County. President Carlson will work with staff with regard to planting trees on the plant site as part of Global Rel eaf. e. Mr. Dolan announced that the first load of paper from the 5A controversy has been recycled. Approximately five tons were recycled and $143 was received. The money will be contributed to the Christmas Party Fund, 2. ODUNSEL FOR THE DISTRICT None 39 SECRETARY OF THE DISTRICT None 4. BOARD MEMBERS a. Member Rainey reported that the Recycling and Household Hazardous Waste Advisory Committee will meet on February 21, 1990. b, Member Clausen reported that there was a Solid Waste Export Committee meeting on February 5, 1990 to discuss an export agreement with the City of San Jose. X. ANN ajNCEMENTS„ None XI. CLOSED SESSION None XII. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION None XIII,s ADJ OU RNMENT There being no further business to come before the Board, President Carlson adj owned the meeting at the hour of 6:30 p.m. President of the Board of Directors Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: yy. S e ry of the Central Contra CcWta Sanitary District, County of Contra Costa, State of California �62 r 33 President Carlson declared that* the January 1990 Financial Statements were duly received. XII. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None XIII. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dol an, General Manager-Chief Engineer, stated that currently the Plant Maintenance Section is housed in the Primary Control Bui 1 ding. With the design and construction of the Headworks Facilities Expansion Project, a n Leber of buildings will be demol i shed. In considering the Headworks Project, thought was given to relocation of these facilities. It appears now that the locker roam, lunch roam, shower facilities, and shop will be relocated in a new building near the headwo.rks facilities. The office space will be relocated near the present Plant Operations Department Offices, Mr. Charles W, Batts, Plant Operations Department Manager, displayed a map showing existing facilities and indicated buildings slated for demolition. Mr. Batts reviewed the options and considerations for replacement of the office space that will be lost and the proposed addition to the laboratory and computer roam. - Following discussion of alternatives, the Board concurred that staff should proceed with expansion of the Plant Operations Department office space, laboratory, and computer roam, This matter will return to the Board for award of contract. b, Mr. Dol a.n reported that three years ago, Messrs. Dave Williams and John Larson attended the International No-Dig Conference in England, Subsequently, the District has successfully completed several no-dig projects and have a number of future no-dig projects under consideration, The District has become a leader in America In applications for the new technology. Because the tech nol ogy is still In its infancy, and because it is largely developing overseas, it would seem appropriate to consider sending one Central San person to the next conference in the Netherlands. If the Board has no objection, a position paper will be prepared for the Boardf s consi derati on. In the discussion that followed, it was suggested that audio and Video tapes may be available and should be purchased for use at the District, Mr. John Larson, Col 1 ecti on System Operations Department Manager, stated that much of the information gained at the conference Is from interaction between attendees. In addition, much of the information is proprietary, and tapes are not available in this particular area, but if they were, he would attempt to obtain them as appropriates It was determined that a position paper would be presented to the Board for co nsi de rati on. C* The publ is 1 andf it l status report was taken out of order earl ier In the agenda. d. Mr. Dolan announced that we had expected to have a draft contract for the joint corporation yard with the Town of Danville for the Board's consideration today; however, some slippage has occurred. When the draft is received from the Town of Danville, it will be presented to the Board. e, Mr. Dolan announced that he and Mr. Robert Baker, Deputy Chief Engineer, recently attended a Water Pol 1 uti on Control Federation Management Conference in San Diego., Mr. Dolan co-chaired the conference and Mr. Baker presented the sludge/solid waste disposal issue to a packed audience. f, Mr. Dolan announced that the District is currently advertising for a job consisting of a series of relocations of sewer systems at 15 sites needed by Caltrans for the I680/SR24 project, Two of the sites involve a substantial betterment. The whole project will cost $4.5 mil 11 on. Caltrans will reimburse the District for all but $900000. g, Mr. Dolan announced that the District is advertising for the Martinez Sewer Replacement Project. The estimated cost of this pro ect 02 108 6. ADMINISTRATIVE a. CONSIDER ADOPTION OF A RESOLUTION REQUESTING CONSOLIDATION OF THE ELECTION OF DISTRICT BOARD MMMERS WITH THE STATEWIDE - GENERAL ELECTION ON NOVEMBER 61-- 1994 . AND CONSIDER DISTRICT REGULATIONS FOR CANDIDATE STATM4ENTS - It was moved by Member Clausen and seconded by Member Rainey, that Resolution No. 90-069, requesting consolidation of the election of District Board Members with the Statewide General Election to be held on November 6, 1990, be adopted; and that the District's regulations relating to candidate statements be reaffirmed. Motion approved on the following roll call vote: AYES: Members: Clausen, Rainey, Boneysteele, Carlson NOES: Members: None ABSENT: Members: Dalton 7. PERSONNEL a. AMEND THE 1990-1991 ,PERSONNEL BUDGET TO RECLASSIFY HENRY THOM FROM ASSOCIATE ENGINEER (S-77 $4077LUO. TO $4939jMO.) TO SENIOR ENGINEER (S-821 14599ZMO. TQC 5592 jM0. r Mr. Dolan, General Manager-Chief Engineer, stated that the position paper is fairly complete and speaks for itself, Managers met and conferred with the mid-management bargaining unit. The mid-managers would prefer the kind of advancement that is the result of competitive examinations. Management does, too, but feels in this case reclassification is appropriate because Mr. Thom is actually doing the higher level of work consistent with the Senior Engineer position. We intend to continue the dialogue with the mid-managers bargaining unit to fully explore their concerns. - We have a very good group who are interested in moving into the Senior Engineer position. The bargaining unit has decided not to protest this action. Following discussion, it was moved by Member Clausen and seconded by Member Boneysteele, that Henry Thom be reclassified from Associate Engineer (S-77, $4077/Mo. to $4939/Mo.) to Senior Engineer (S-82, $4599/Mo. to $5599/Mo.) effective at the beginning of the June pay period. The motion was approved on the following roll call vote: AYES: Members: Clausen, Boneysteele, Rainey, Carlson NOES: Members: None ABSENT: Members: Dalton 8. REAL PROPERTY a. AUTHORIZE PURCHASE OF PROPERTY LOCATED IN THE TOWN OF DANVILLE MUNICIPAL SERVICE CENTER Member Rainey inquired whether the title report would require lot split. Mr. Kenton L. Alm, Counsel for the District, r indicated that it would not. The District would be buying the property in fee. The matter has gone through the Planning Commission where a resolution was adopted endorsing the action. Mr. John Larson, Collection System Operations Department Manager, stated that a metes and bounds description will be part of the deed. A subdivision map will be filed showing easements. It was moved by Member Boneysteele and seconded by Member Rainey, that Resolution No. 90-070 be adopted, concurring with and adopting the Negative Declaration of the Town of Danville, ordering the filing of the Notice of Determination stating that the District, as a responsible agency, has considered the Negative Declaration as prepared by the Town of Danville, and authorizing a f r lUy the purchase of one acre of property located within the Town of Danville Municipal Service Center at a cost of $347,000; and that $352,000 be authorized from he Sewer Construction Fund to the General Improvements contingency Account. Motion approved on the-- following vote: AYES: Members: Boneysteele, Rainey, Carlson NOES: Members: Clausen ABSENT: Members: Dalton 9. APPROVAL OF EXPENDITURES a. EXPENDITURE LIST DATED JUNE 7# 1990 Member Boneysteele, member of the Budget and Finance Committee, stated that he and Member Dalton reviewed the expenditures and found them to be satisfactory. It was moved by Member Boneysteele and seconded by Member Rainey, that the Expenditure List date June 7, 1990, including Self-Insurance Check Nos. 100445-100448, Running Expense Check Nos. 53164-53496, Sewer Construction Check Nos. 8280-8355, and Payroll Check Nos. 20256-20525, be approved as recommended. There being no objection, the motion was approved with Member Dalton being absent. 10. BUDGET AND FINANCE a. CONDUCT A BOARD WORKSHOP ON THE DRAFT FISCAL YEAR 1990-1991 CAPITAL IMPROVEMENT BUDGET Mr. Dolan, General Manager--Chief Engineer, stated that the draft 1990-1991 Capital Improvement Budget was reviewed in detail by the Capital Projects Committee of the Board. The Committee suggested that we continue pacing projects and contractual commitments with an eye toward conserving reserves. Staff agrees with this recommendation. President Carlson declared a recess at the hour of 4:36 p.m. , reconvening at the hour of 4:39 p.m. With all persons present as previously designated. Mr. James Kelly, Planning Division Manager, presented an overview of the 1990-1991 Capital Improvement Budget. Mr_: Kelly highlighted the new projects in the Fiscal Year 1990-1991 Capital Improvement Budget and the major projects (those with an estimated project cost of more than $1 million) . Mr. Kelly reviewed the Sewer Construction Fund projections, stating that revenues are projected to be $22,900,000 andexpenditures are projected to be i $24,400,000 for a net decrease n the Sewer Construction Fund of $1,,500j,000.. It is estimated that $32,508,000 will be carried over to 1990--1991. An additional authorization of $32,438,000 is requested, bringing the total authorization to $53,946,000. Mr. Kelly reviewed the schedule for adoption and implementation of the Capital Improvement Budget. Board and staff discussion followed concerning the ambitious schedule of capital projects in the budget. President Carlson thanked Mr. Kelly for his presentation. 11. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None 3 ,06 vx~ 6 k go WE 41 Legal Expenditure Summary SELF INSURANCE FUND IE:I Check# Check$ Vendor Name Account# I Accoun#$ CL# Case#-Case Tine 1 102166 $3,685.10 Boyd Farr 003-0000-991.14-20 $3,685.10 5 Farr(Lao Overflow-Settlement payment for pTqpqrty_damage IL=2 1102126 1 $947.50 1 Madsen Kneppers&Associates 003-0000-991.14-22 4 $947.50 1 Aspen Bldg Tech La Overflow- Repair Estimates Services RUNNING EXPENSE FUND Check# Check$ Vendor Name Account# Account$ CL# Case#-Case Title --:�c 3 152853 $9,395.80 Hanson Brid ett 001-0120-400.08-03 $9,181.35 ADM-H.R. -Local 1 -T. Potter $124.00 ADM- H.R. -Labor-General $90.45 ADM- H.R. -K. Huff v CCCSD CL#=Claim Log Number AC-Auto Claims GL-General Liability Claims-Other O H:I8preadsheetslLegaI1SUMMARYIEXPDSUMNav04.wb3 11/09104 2004-M OVERFLOWS AND PLUMBING REIMBURSEMENT CLAIMS DOL Address �tt Type Re"rve Paid to Claim Totals comawft ........ ....... .... ........ . ........ aig . .... ......... ................... ......... ........... ................... W. 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PL C3alden Ra In Foundabon 3 I.M 67 Plumbing Wmhumwont f6r Rwmwr.To rra Galft m la Street ---------- ------------ ...... ... ... x RqM FR ........ -----------.•.•.- ....................... .............. -------------�-..,........-. /y ....•......-.- 0. ----- .................. ............................ -----------........----------- ---- ....... ....... ........ ........................ ..................... ................................. ........... .................... ...............V. ........ ....................... -------- x X ....................rrx vft ffi ............. 44 ............. ---------- liz' .......... ------------- 6 0MGM 1068%ft Roble LaMyeft .'' 8*yd Farr PD S3.610LI'D BOW Fa" CVf due to mot plug. C/F de&e'...w'a''r'k'e''d..prop edy,h mm m''............... pstitrated thmught icor cnft WWI flood In g the entire so sand(b elow.9 rade)I uval Ap p rox,I GOO sq.It.-affedtad, MMOV can S=e contents. $M,50 V-nv WroblaWgy Lab $4,337.04 RMC 8 MYN 3349 North Luc llm Lane Lzfayeft Eugem H11 Pl. $276.76 Eugene Him S279,75 Raknllwmmed W Plumbing Nils 7 1W0 3293 N.P aa rdalia Who LaN ado Shwa Paula= PL S#51.75 Shanna Paula= $151AM FteknjbuwrrwftWPlumbl bIll .............. I - ........................................... - 11 y" IL ...... yq.11, 11 X.X .............. .... .......... ......................... W, ........... im- ------1-11,111,1111, 1. �Y 155 . ........ .................... .............. ....... ...................... X ................ V00w ------------- ............................ ............................................... ........................... ........ .. ......... ......... -------- ....... I---------- ----- ... .......... 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X % ... .11 ennnnnnn.ll K ................. ............. ------------------ -,r"r ....... ............ rn ------ ................... • ...... . .............. ........ nnnn -------I.Y: ... ........... ...... .......... .......... ..................... &W-0 ,r—- - ... ..... nn. --------------- ..... ....... .. .. ............ .. -,-,.::::-,-,-, X. ----------- ........... nnnnnnnnnnn ------- ....... ........... % .............................. --------------- ..... ...... .. .............. ...... .......... ------------- ......................... ...... ......... ....... -- ---------------------- ....... ................ .................... ....... ... -------------- ..... ..... ---------- % ............... 00 Jr, ..... .............. ...... ............................................. ------------ .......... ..................... ................ . .................. ---------- .................. ................ -PS �x ................................ ...... ......... ................ .. .............. ................... ....... ....... fft ............... ............ . ................. .................. ........ ............ ............................ .......................................... ....................... ........................ ...................................... . ............................... ...... ................ ............................................................ L e-.:' .............. ...................... X: A -v L ............. ............................. ................................ .. ........................ Fay Jahn son PL $234.7.5 Fay Johnson Re[m b ursem e nt fix plumbing bflls Tatal-Overflows '$12600.74 $10,990.74 /� s 2004-05 GENERAL LIABILITY CLAIMS-OTHER 1 08123!04 1371 Sunset Loop Lafayette Mildred Melgreen $6.00 Mildred Melgreen Reimbursed homeower for water usage by CSO construction crew during a sewer repair. 2 08/24/04 264 Sunnybrae Drive Martinez Richard Derose $267.57 Richard Derose Reimbursement for vehicle damage(rear tie rod)after driving over a manhole cover 3 4 Total-GL Other $0.00 $273.57 2004-05 2003-04 AUTO CLAIMS # DOL Location Veh Desc. Name Reserve Paid Comments 7 July 2004 CSO Veh#76 Security Guard $1,086.65 Guard stuck CSO gate 2 08/21/04 HWY 680 Veh#76 Security Guard $1,251.23 Security vehicle was rear-ended while driving to S.R.PS by Garret Kuhl 3 09/03/04 Bart Const PH Veh#210 Kelly Weir $1,879.81 K.Weir struck gate post 4 09/21/04 HVVY 680 Veh#214 Chris Haisley CCCSD $582.31 Dist.Veh#214 was struck from behind while stopped In traffic on freeway,by Namnama Fontecha -$582.31 Recovery from CSAA Reserve Paid-to-date Total-Auto Claims $0.00 $0.00 $4,217.70 a