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Home My WebLink AboutBUDGET AND FINANCE AGENDA 06-14-04 � o ' Central Contra Costa Sanitary District 5019 Imhoff Place Martinez, Ca 94553 (925)228-9500 www.centralsan.org BUDGET AND FINANCE COMMITTEE Monday, June 14, 2004 3:30 p.m. CSO Conference Room 1250 Springbrook Road Walnut Creek, California 1. CALL MEETING TO ORDER 2. PUBLIC COMMENTS 3. OLD BUSINESS 4. CLAIMS MANAGEMENT 5. REPORTS/ANNOUNCEMENTS 6. REVIEW EXPENDITURES 7. ADJOURNMENT Recycled Paper Central Contra Costa Sanitary District June 1 l, 2504 TO: Board Finance Committee FROM: Randall Musgraves Debbie Ratcliff SUBJECT: June 1, 2554 Finance Committee Questions I. Was the maintenance invoice from Solar Turbines, Inc. for preventative . � p or corrective maintenance? This is an annual contract of$14,000 per month that covers routine preventative . , p ative maintenance. This contract includes an annual two-da inspection, two full da . Y P � y inspections, and a three-day semi-annual inspection, which also includes the boiler. It also covers parts and labor if something breaks down. 2. An invoice was received from lronbrook Partners for ballasts. What ' ' Es the history and status of the ballasts? The UV system has 3744 ballasts. The ballasts are 250 volt. We were not able to purchase these originally, because the supplier went out of business.s. VVe signed a settlement agreement with ABB toive us the design drawings g g and $39,000 worth of ballasts. We expect to receive the firsts shipment hrpment in July. A company called EPM is manufacturing these ballasts. While this issue wasof we were f 9 n g o n arced to buy new transformers and ballasts that were 300 volts in order to have a reliable UV system in the near-term and to pursue . p e a strategy of not being dependent on one supplier. We have ordered 500 of the - 250 volt ballasts as a part of the ABB settlement. We have alsourch p ased about 350 of the 300-volt ballasts as well from a company called Ironbroo k. 3. The committee asked about the dues aid to the Water ' P Buse Foundation. Two letters are attached, which were sent to Jim Kell that ' Kelly, t list accomplishments of the Watereuse Foundation over the lasthi ear. Should this Y s not provide enough information, we will be glad to look into the matter in more depth. SAADNI NIRATCLIFFTInance Committee Response Memo 06-04.doc 4 SERECEive OCT U 2003 FOUNDATioN PLATT OPERATIO?%Io National Officers October 3, 2003 President Ron Young Elsinore Valley Municipal Water District Mr. James M. Felly Lake Elsinore, CA Director of Operations Central Contra Costa Sanitary District rice President 5019 Imhoff Place Margie Nellor Q 1 l�i3rtule.�7, C.A.94..5.. Sanitation Districts of Los Angeles County Whittier,CA Dear James: S e c r e t a ry/Tre a s u r e i- Eric Rosenblum The past year has been an exciting and rewarding one for the City of San Jose WateReuse Foundation. The Foundation has accomplished a number of San Jose,CA meane ful goals, registered significant achievements, and grown Executive Director- substantially over the past 12 months. Much of the success is due to the G. Wade Miller continuing support and assistance from our Subscribers. I want to take this opportunity to thank Central Contra Costa Sanitary District for its support of the Foundation in 200212003. We are looking to continue our relationship with Central Contra Costa Sanitary District in 200312004. Accordingly, we have attached an invoice for$9,000 to cover your Subscriber fees for the current calendar year. Let Mme take this opportunity to list some of the Foundation's achievements in 2003: 0 secured a$2 million"hard earmark"through the FY-03 Congressional appropriations process; G obtained the formal approval of the California State Water Resources Control Board on May 21 for an additional $1 million in funding support; a restructured, strengthened, and convened a new 20-person Research Advisory Committee in February; • staged a highly successful Annual Research Conference in San Francisco in June; • awarded our first Tailored Collaboration project to West Basin Municipal Water District and a number of other water districts to study NDMA' Fate& Transport; 0 signed a contract with S WFWMD to conduct a Tailored Collaboration project entitled Study of Reclaimed, Surface, and Ground grater Quality; 635 Slaters Lane,V Floor,Alexandria,Virginia 22314 o 703-654-2409 # 703-548-3075 (fax) www.watereuse.org 0 Mr. James M. Felly October 3, 2043 Page Two launched the development of a National Database of Water Reuse Facilities with funding support from U SBR, S WRCB, and the U.S. Environmental Protection Agency; • continued to leverage the Foundation's intellectual and financial resources through participation in the Global water Research Coalition and the Joint Water Reuse Task Force; _ increased the number of active projects to 22, spanning the topical areas of technology,treatment, salinity management,public acceptance, economics, marketing, and analytical methods; and • developed and advertised seven new RFPs,which will become new contract awards by the end of 2003. I hope that Central Contra Costa Sanitary District will continue to take advantage of the numerous benefits that are available to Foundation Subscribers. Once again,thanks for your support. If I can be of assistance, please feel free to call me at 703-684-2409. Sincerely, VCL6L G. wade Miller Executive Director Enclosure ri e EUS A s s a C l A T r o N RECEiVE OCT 2 9 2003 October 24,2003 PLANT OPERATIONS Mr.James M. Kelly Director of Operations Central Contra Costa Sanitary District 5019 Imhoff Place Martinez,CA 94553 ,T. Dear Mr elly: Thanks to the strong support from our growing membership base, the Association has eiijt)ycd ii successful and productive year in 2003. We believe that wateReuse's substantial growth in membership in 2003 reflect the achievements of the Association as we continually strive to provide increased and enhanced benefits to members. Some of the Association's more notable achievements in 2003 include the following: welcomed 35 new members; obtained a"hard earmark"of$2 million through the Congressional appropriations process for the WateReuse Foundation; developed an electronic newsletter that is distributed to members approximately every three weeks; > created a new Nevada Section of WateReuse; staged a successful,well attended Annual Symposium in San Antonio in September; `r' crafted a draft water reuse funding bill,then worked to get many of its provisions incorporated into a water bill (H.R. 2828) introduced by Rep. Ken Calvert(R-CA) in July; launched the development of a National.Database of Water Reuse Facilities that w I l yield numerous benefits for members; > sponsored (along with members Pinellas County Utilities and the Southwest Florida Water Management District)a tour of Tampa area alternative water supply facilities for Capitol Hill staffers in early August; r sponsored the development of case studies on water reuse success stories,which will he published in the fourth quarter of 2003;and initiated an effort to rethink the identity of the Association and the value of reclaimed/recycled water. In terms of recognition,the Association co-sponsored a number of workshops and seminars with other organizations in 2003, including the American Membrane Technology Association,the Florida Water Environment Association, WEF,the Rocky Mountain WEA and AWWA's Rocky Mountain Section, Harvard University's Graduate School of Design, and a two-day symposium on water reuse sponsored by the Pennsylvania Department of Environmental Protection. Through its relationship with the WateReuse Foundation (WRF),the Association continued to support research to advance the scientific knowledge and understanding of water reuse. WRF has now received $5.85 million in research funding from the U.S.Bureau of Reclamation (USBR)and the Cal ifornia State water Resources Control Board over the past three years. WRF expects to receive an Recycling Water to Meet the World's Needs 535 Slaters Lane=3'Floor.Alexandria,Virginia 22314 703-684.-2409 703-548.3075 (fax) www.watereuse.org rt additional $1-2.5 million from the USBR and the Congress in federal fiscal year 2004. The Foundation also began to jointly fund research with the Southwest Florida Water Management District in 2003. The Foundation currently has 22 active research projects and plans to award an additional four contracts before the end of 2003. Through its participation in the Joint Water Reuse Task Force and the Global Water Research Coalition and matching funds from contract recipients, W RF leverages its Federal and state resources by a factor of approximately 3 to 1. The California Section continued its many beneficial activities on behalf of California members in 2003. These activities included a strong advocacy effort in Sacramento,convening the First Annual California Section Conference in February in San Francisco, and working closely with the DWR Water Recycling Task Force to try and remove impediments to water recycling in the state. The California Section was instrumental in getting AB 334 signed into law in 2003; AB 334 gives local water agencies additional authority to regulate the use of water softeners in their respective jurisdictions. The Association will endeavor to launch initiatives in 2004 that will provide enhanced benefits to our members. As WateReuse grows and expand its membership base,the Association will continue to reach a wider audience and educate more people about the increasingly critical role that water reclamation, reuse,and recycling play in ensuring a safe and adequate supply of water. Our success is dependent upon your continued support and participation. Attached is your membership dues invoice for 2004. Please review the invoice carefully and calculate the proper amount due. You will note that the dues structure for 2004 has been revised. The general membership approved an increase in dues(the first since 1998)at the Annual Membership meeting held in San Antonio on September 8. The purpose of the dues increase is to: a)pay for the National Advocacy Program; b) support an annual update of the National Database of Water Meuse Facilities,currently under development by the WateReuse Foundation; and c)reduce the dependency of the Association on sponsorships for the Annual Symposium. We encourage you to renew your membership now to take advantage of the Early Bird membership drawing. All members who pay their dues by December 1, 2003 will be entered. Tile winner of the drawing will receive one free full registration for the .1,004 Annual Symposium to be held at the Hyatt Regency in Phoenix in September. If you have any questions about your membership or the dues invoice, please call either Co-Chair of the Association's Membership Committee, Mr. Michael G. Hoover(Tetra Tech)at 626-683-0066 or Mr.Reith Israel(Monterey Regional Water Pollution Control Agency)at 831-372-3367. We look forward to 2004 with high hopes and great optimism,believing numerous opportunities exist for the organization to grow and to enhance the services and benefits currently provided to the members. We thank you for your continued support and look forward to serving you in 2004. Sincerely, G. Wade Miller Executive Director Enclosure Legal Ex, a diture Summary SELF INSURANCE FUND Chuck# C:he.Gk $ Vendor Name Account# FAccou •nt$FGL# case#- case Title ..F21 2109 $8,805.58 Dutch Girl cleaners 003-0000-991.14-22 $8,805.58 32 Brown (WC) Overflow-Textile Restoration 2110 $1,164.00 Mark Hunter 003-0000-991.14-22 $1,164.00 _ •32 BrownOverflow Site Inspection 3 102111 $734.21 Meyers, Nave Riback Silver 003-0000-993.14-21 • • $394.88 _ CCCSD v Dickerson, William 003-0000-991.14-21 $339.33 'Dickerson Vvrilram v CCCSD 4 102113 $4,050.00 Oakwood Co orate Hou sin 003-0000-991.14-20 $050-00 - .32 BrownOverflow Tem ora Housing Services RUNNING EXPENSE Check# check $ Vendor Name Account# Account$ CL# Department rtment - Description on 5 150503 $19,205.20 Meyers, Nave, Ri back Silver 0 - , 1-0100-400.08 02 $3,957,88 ADM- Board Activity-Board Meetin s, Retainer Sere 001-0100-400.08-03 $1,295.66 ADM-Agenda Review 001-0120400.08-03 $274.19 ADM-Person • Personnel issues 001-0140-400.08-03 $1,809.82 ADM-Purchasing 001-0150400.08-03 $769.21 ADM-Risk Management 001-0200-420.08-03 $10,521.95 ES-Legal Work Auth., Retainer Sery 001-0300-410.08-03 $430.44 CSO-Admin 001-0400-410.08-03 $146.06 POD-Misc, Retainer Services 6 150579 $5,139.90 Hanson Brid ett 001-0120-400.08-03 $655.60 ADM- - - H.R. Labor General $590.40 ADM-H.R.-Local 1 T. Fong Step 4 Appeal $93.00 ADM-H.R. -Local 1 Prov. Operator Grievance $373.40 ADM-H.R. -Local 1 D. Rolley Disc. Hr $726.00 ADM-H.R. -Local 1 PERE Charge Provisional Ops) $2,701.50 ADM-H.R.-MS/CG T. Potter PROJECTS Icheck#1 Check $ 1 'Vendor Name Account# Account$ GL--# Projects 7 26776 $2,214.92 Meyers, Nave, Riback, Silverl 8192PQ.08-96 $861.91 Treatment plant Projects 8192PQ.08-97 $1,353.01 Collection S stem Projects CL#-Claim Log Number GL-General Liability Claims I:1SpreadsheetslLegallLgBiII041BSApr04.wb3 06/10/04 ' 2003-" OVERFLOWS AND PLUMBING EI[M BU E ENT CLAIMS # C1al ma rpt rt Reserve Paid to Date Paid to claim Tota I s Com m e rats 1 07M&M 56 Mu" Walnut C rse►k BrEa n Smith PL $194,04 B rta n Smith $194-04 Plumbing bill,aim bursa m ent 2 07/11 Khfty Priv# Walnut Creek Marg Jane Recons PL $176-13 Mary Jane Room $176-13 Plum bl n A bill ralmburseme nt 3 07rAM SM Las JWfts SWet Martin ez Llppew Devel opment PD S3,813722 Lip Pow Devel opm net $3,807,22 Afte r repla-cam a nt proje4 contractor failed to hco k u p lateral to mal n 4 011MUM UM 121 Badmim Lane San Raman Tp n1a C hd den ISL $114-58 Tania Gladden $114-50 Plu m bIn p bill re Irnbu rs ement 5 W1 9/M 2513 VWMo Ca*o Walnut cmk John Gsthl PD 51,924-26 John Cattl $1.924,26 Hydro crew cleaning;pressure mused backup through latatal.1/2 batt,alTectad.replace wallpapar Ili OWSM3 Entry 26,Gold enra In I n ut Creek(R ass m ocr) 1 srt USC M utua I GRP(Rawrn oer) PC) $3,802.60 SklllClean '$3,802,60 O"4L M a to u n dry farrll Ity affected,c lea n In g and baso board rep I acerreient 7 =7M3 3687 Mt Cbl a Blvd, Lafayette Des=Plaza 11(Ce n1se Martfn) PD $2.602.20 Restoralk ra Manag amB nt Crew responded to standing manhole;rcpt aware o1 cuf Into tenants C leaf n Ing and mow or4perty darraaga(d nimal I)In base meat a rea I RD S0.0011 Disco Plaza If(D-Marlin) $2,602.20 a 09f20l03 17 001111111 Gww way Win dm Larry Mann 00 ' 57,af) Larry Mann Plugged 11ne;dFs p oral and p leen of tfle in line. Ovarffowed out of cleanout In back,Nnor personal property damage;cleaning of pa110 8 yard- $1,434.04 ard- 1„434.04 Restoraffon Management 51 X891-(A 9 913D03 ISO 1 Gastro Stmat Mo rtJn ez Jeff Paeftu(tint) PO $3,0W.00 Jeff Paetfrau(tenant) Pf ug+gedline;papedaftain IM 25Z. Ftninded en",ga rage.living roam.and hall. $45.2.9 Gari W'arran 3 Ca, $3,454.715 Restoration Management $175.D0 Envf r'oinmetal Mlcmbblagy Lab Bruce Strahman(lamp.owner) PD, S3,776.26 Bruce Stroh m a n(pm p,ov S10,9 00.a 1 10 10I 03 137 Las Lo m as Way Walnut Creek Shar B hatt^a F'L $175,13$ Sha r Bhatlia $17513 Plumbing bill ref m b u rye meet 11 11 X02103 84 Terrar-e Road Walnut creep Koran McKlmkk PL $264.50 Karen McKAAIck S264.50 Plumbing blII reimbursement 13 11102103 3553 East blew DrKm Lafayn to Thomas Knzal PL 5250-00 Th a moa Kozel $250.00 Plumbing bill ra Imbu rsament 13 11AI= 2 575 Buena Vtft Aver I Walnut Crtek .loan Larsen PL $1,061-00 Joan La r mn $1.061,00 refm bursernent of sm ral p I u rn bl ng bn Is due to DIWIct rel aW p ru]eot 14 1111 Of03 12 A.cf ane Court wain u`t Creek Marcia Ener PL $195AD Marcia Filer 11 K.D0 Plumbing bill reimbursement 15 1 I/10M 40 Bmokwmd Rood grin d a Brackwimad Pro p ertfesfD.Po p ai k PL $560-00 B rookwocd Propo mics $650-00 Plumbing bill m1mbursem ent paid to propel maria ga m e nt company 16 1111 1] 62 Satm Bid. Orin d a James McN-air PL 610-82 James McNair $65-a2 Reimbursement taf rental'of equip to clean backup due to malru nctlo n of Bates BIA Pump Bi 17 12FOU1133 2314 Mallard D rte Wa In ut Greek Marr&Jody Pam la D $2130.00 Mark&Judy Pa rta 12n0-00 off due to i Irk llrkb. Aff ectad two she wars interier,but n o a p p a-rant real 5912.78 R esta:ratlorn Management $1,112.76 property cPame0e;.N*ybexwns perm nal pro p ertr damage 18 12116/03 1500 Hom.stead Ave Walnut Creek BaaWce Cherene PL W.1993.60 Be✓atrlcu chere ne V,663-60 Plumbing bill rallimbl;rSomtnt 19 =51IN3 36'16 Mt Diablo Btvd a Laf-aye n N rime m Uno Ta q ue dI I a PC $469.017 M Ilse saeri $4 68.OD 8 u sin mm lnbn rru p0n r+(2-4 houm)a em playeesi wage+. 3615 Mt Diablo Blvd. Lafayette Antlg u a Liao r Compa ny PC 3D.D!0 Clair Ramsey Min n r damage to bath roo rNcont+ente(FP any,) 3520 Mt Diablo RW. Lafiryeft bora's Closet PD 15,OOZ33 Lora Isherwood Ga rpat contents damage,business Interruption,so m e wall repair $190-13 Roto-Raotr r 31524A Mt D ha filo Ede Lafaye#t Dennis Ha rloWs PO W6 40 MI Ichn ei Stead Porsche 20 02 Po rsche Ga rerra-flr bcardlposslbfe ei ell sys-❑arnag e;ra nta I veh,m ksc 7.002-14 Restoration Management M,363.00 20 1230103 69 Coal Oda C41nft Rosemary Armstrong PD $3[}5,Do Skil Irina $305.110 Fel ere rfiowed at B5 Ca ral Into:Mrs,Ar'ms"rig y l;debrWd eodortze:en z man 71 01113/04 1551 Roulfward w'admut cmek D carrel Lynch PL 5126,75 Roto-Rooter $1215-75 Atte r C.SO crow cl eanfrig In,ft sit a horn-i�o e r reported"p o pp ed to Ilet and slaw dra Insr 22 01120//3 4 2.06 Eshfts D C Indl LwW PD S615,00 Dana&Glnrdl Lund Some m I nor p emna,I p rap"daMage and plurn b1ng b Ill $770...., 11111-m- nwa S1,386,40 e e e n e5 a ___ ......e e ..----- -----�`"•.` »'40 Rastoratft �C=r ,rr e•re r r r- rrr-:F F ,ee ,_ l5 f r°..e.:.. ....•... ..._. 666 '::::' .---- r Cel.. eeeeeeeee ', ; _.:.., __ ee ___.___._1'-''S c eee..e...e. , ,1,+,a'..•:':•.•.• �. e:efr �� e..... 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Smal1 area or cmg2et dearted and pad replaced. 26 "WAX104 1651 Saftwit ClydePleasant HO Lucy Ftanner PO 421-6 � ArfectEd aid a yard a n d ba9em t areal$ ',rrr:':':'� ..... .. ee.e•e..e.,.,...,....•.......: _. .._ re+-=------------------ e'rr* e 5 K 5.5555. �, :.-:•.-� ..-----------------•:.•.e.e.•.e.•.•."f "rr e•e �rr r.... �..... y ,.,e..,. rre r f ':':':':'•'•'•':'•:..4k"+ e e eeeee 1ti+ ___.� --- __ '.•,••••'••••••••••-•-• .... �+F++ + #� x+i}'� ,____".---rxrr,eerrew'e,ee�e.�.ee•e e e e •• eee �''e'r e•1TT7'7`'e e e e e e e e'a'.e'e'e'e'i e'e.'a'e'e.'a- a e� aaa•a�a�a�.aaaaa . 11+aP=}e':':':''':5 ,,, r RestamWn Aftnop l'Irtfllt $2,4$0.34 27 02116104 2646 Wast INIftmIlAven Vftla Creek Susan Schaef PLL $151.75 &Mn SCh $1$1.75 PlumbMa bbllmbur 29 OW rWD4 509 Board Rtmd Pleasant Hill Patrick boy+le ..-i_••-._-•---.••..•-•.•.i•.{{i-i44,1}}lel�3e_�e•.1.e.7..e1•..0..r_r.•..ee.'...e.•...e.•...e.•.:.�r,.I•.eraee'eey�ieY�JeF1e.e'.,..eeee.•e.'.ere...eee.'.,ee.'.eee.'e•ee.',eee.'.,er.,e.ee.,e.ae.a,e A�e eee'e,.,,• Y.Y-.Y-e e.e.'-ee,.e:.•,.e;.,e.;-e,ee'�Y.'e..el-:ee�.•..,'.J.r....e.•:e.°•.e'.e"-..eS-..�S-..e"-:."e"-:_.1---e-_-a-l-_a.s_-_�-+.'.e^...-�..•:':•.:A•. 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Name Reserve Paid Comments 1 09/22103 Filter Plant #208 2003 Chevy SMrado Garth Williams $1,2.55.25 backed into light pate while turning trunk around 2 04/02/04 914 Did Hawthorne Roz 2001 Toyota Camry Daisy Padilla $5,772.35 Dlst Rodder Truck#133(J.Muir)backed into parked ear 3 $95.00 Cal-West Appraisal 4 5 Reserve Paid-to-date Total-Auto Claims $0.00 $0.00 $7,122.81 0 ft