HomeMy WebLinkAboutBUDGET AND FINANCE AGENDA 03-29-04 IP P
' Central Contra Costa Sanitary District
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BUDGET AND FINANCE COMMITTEE
March 29, 2004
3:30 p.m.
CSO Conference Room
1250 Springbrook Road
Walnut Creek, California
1. CALL MEETING TO ORDER
2. PUBLIC COMMENTS
3. OLD BUSINESS
4. CLAIMS MANAGEMENT
5. REPORTS/ANNOUNCEMENTS
6. REVIEW EXPENDITURES
7. ADJOURNMENT
Recycled Paper
Central Contra Costa Sanitary District
March 26, 2004
TO: BOARD BUDGET AND FINANCE COMMITTEE
FROM: ANN E. FARRELL 4 K
SUBJECT: CAPITAL PROJECT UPDATE
Attached are our monthly reports for bidding and construction for the month of February.
As you can see from the bidding status report, we are entering the busy bidding season.
As of the end of February, we had bid two of our projects for this construction season
and will be bidding close to 20 additional projects over the next 7 months. You will note
on the report on projects in construction, that the majority of projects from last year are
complete and we are starting on a new group of projects for this construction season.
In order to simplify the construction report and concentrate on the new projects, we will
be deleting the completed projects for the next monthly report.
p
Cc: Randy Musgraves
Debbie Ratcliff
HABoard Finance Comm Feb reportCentral Contra Costa Sanitary District.doc
FEBRUARY 2004
BIDDING STATUS -- CAPITAL PROJECTS IN ENGINE-ERING DEPARTMENT
FY 2003-04 CAPITAL IMPROVEMENT BUDGET
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phens Slid Repair, DP 5600L.
.�
$100,000, Done by homeowner
St. Mary's Trash Rack, DP 5464
$1001000 Done as a change order
Lower Orinda 11103 $631001000 11/19/03 5,696,000 Pacific Mechanical Corp.
TP Safety Enhancements DP 7219 01104 $1103000 01/21/04 143,369 Valentine a entine Corporation
North Main, DP 5700 03104 $200,000
TP Electrical Cable Replacement, DP 7214 03104 $112001000
TP Protective Coating, Phase 2, DP 7221 03104 $800,000
Acacia, FM 04104 $100,000
Happy Valley Road, DP 04104 $4001000
PHRI Phase V 04104 $2,200,000
Pleasant Hill Rd. East, DP 5553 04104 $199001000
Carmel Creek Crossing, DP 5499 05104 $1001000
M3 Sag 05/04 $350,000
M4 A 05104 $1,000,000
Pipe Renovations and Replacement, DP 7208, 05/04 $4503000
Rossmoor IX 05104 $375,000
Vessi ng, DP 5646 05104 $11000"000
Walnut Creek 2 05104 $1,000,000
District Wide TV 06104 $1,000,000
Influent Division Structure Rehabilitation, DP 7209 06104 $200,000
Scrubber Pumps Renovation, DP7223 10/04 $401000
CI PP 12/04 $60010601
Contra Costa Rehabilitation 2 12/04 $21000,000
Morello Bridges unknown $100,000 Defered by Martinez
1.Construction contract estimate as shown in the Capital Improvement Budget and not necessarily the engineer's estimate at time of bid.
FEBRUARY 2004
SUMMARY OF CAPITAL. PROJECTS IN CONSTRUCTION FY 2003-04
NO. PROJECT NAME 1 ORIGINAL #of $value of amt pd to %complete MAJOR EVENTS
CM STAFF CONTRACT change change contractor
VALUE orders orders
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5237 Moraga and Orinda 4,080,000 9 1991506 4,279,506 100%The Cornell pump used for testinghas successful) met the
y
Crossroads vibration specifications at both the Moraga and Orinda
Pumping Stations Crossroads Pumping Stations. Cornell pumps were ordered
Renovations/A. for both pumping stations. New Cornell pumps will be installed
Antkowiak at Orinda P.S.in March and at Moraga P.S.in April,2004.
5246 2003 CIPPIM.Penny 270,000 2 I 521384 213,983 100% Both sewers have been lined. Only punch list items left.
Project acceptance on 1115104.
5428 Walnut Creek 817,905 8 1441651 9681568 100%Construction completed. Project accepted on 2119/04.
Sewer Renovations,
Phase 11 M. Husain I i
5448 Lower Orinda 51696,000 0 0 0 0%Contractor moved trailer office to project site. Access road has
Pumping Station been graded. Currently in shop drawing submittal and review
phase.
5460 San Ramon 51176,000 27 210,816 5,386,816 100%Construction is completed.
Pumping Station
Renovations/B.
Brennan
5611 Lafayette Sewer 951,370 5 61,635 967,342 100%Construction completed.
Renovation Project,
Phase 3B/A. Rozul
5622 Collection System 258,850 2 44,700 342,015 100%Construction completed. Project accepted 6119103.
Spot Repair/A.
Rozul
5678 Contra Costa Blvd. 259,984 0 2054 235801.8 100%1,500 feet of 30-inch pvc slip line pipe was installed
Slip Lining Project successfully. Only punch list items remain. Project
IM. Penny acceptance on 1115104.
5661 Lafayette Sewer 11098,800 14 2301347 1,140,811 95%17 sites substantially complete--1 to go. New sites were
Renovation Phase identified by CSO and work was in progress at the sites as
41M. Husain change orders.
6127 Pumping Stations 11471,628 7 64,203 112499941 81%Terminations,loop testing,telephone hookup,and training of
P 9
SCADA Project!M. District personnel is in progress. SCADA Central is
Husain communicating with seventeen(18)pump stations at the
pfesent time. The 14 day ORT test on 5 stations was
completed.
6158 Steam turbine 575,988 3 461516 5841757 100%Construction completed.
systems upgrade
project!A.
Antkowiak
7113 Treatment Plant 404,500 2 23,038.24 427,538.24 100%Construction completed.
Soil Remediation
ProjecUB.Than
7197 Outfall Improvement 11445,886 9 3771098 11697,721 100%Construction completed.
Project, Phase 51A.
Rozul
7203 Headworks 2291749 2 311851 261 t600 100%Construction is completed.
Bypassing
Improvements
ProjecttM. Husain
7212 Treatment Plant 660,765 2 -821809 4941786 100%Construction is complete. Working on punch list items.
Protective Coatings
and Pipe Rehab/G.
Rathunde
7219 Treatment Plant 1431369 0 0 0 0%Notice to Proceed was issued March 10,2004.
Safety
Improvements
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7167 Recycled Water 257,150 8 55,772 306,013 98%Contractor is installing electronic"touch read"meter sending
Connections 1 D. devices on several difficult to access meters as a safety and
Berger accuracy improvement. Next connection to be completed is
Taylor Blvd.Medians.
*Note: Projects that have been accepted will remain on the report until the close of the current fiscal year.
0
To: Board Finance Committee
From: Randall Musgraves Kfl
Debbie Ratcliff ,M
Sub J•ect: Answers to Questions from the March 15, 2004 Finance Committee Meeting
The followingquestions were raised at the Finance Committee meeting of March 15,
2004:
1. Why IMdo we use the PAC program for our procurement card program?
Provide details about the program.
The attached memo from Diane Wagner,Purchasing Manager, describes
the IMPAC program.
2. Provide additional information on the$12,000 payment to the State
Treasurer's Condemnation Fund.
The District needs to access the Lower Orinda Pumping Station through a
private property that belongs to Mr. Dickerson. The District does not have
a formal documented easement through the Dickerson's property. The
District has been using the access through the Dickerson's property since
the um ing station was built around 1945. The current owner bought the
pump .
property about one year ago and claims that we do not have the right to
cross his property.
The District has started a construction project to renovate the existing
pump station and needs to confirm our rights to maintain sewers and
access the pumping station. Therefore, the District made a deposit to the
State Treasurer's Condemnation Fund as a deposit of probable
compensation. This is a required deposit that must be made when a public
agency applies for an Order of Possession,which allows immediate right
of entry. The property owner may eventually withdraw this fund as
payment or may wait for a trial verdict,which would set the compensation
amount.
Debbie Ratcliff- DebbieRa.doc Page 1
P
Centra! Contra Costa Sanitary District
- _ _
a March 23, 2004
TO: Debbie Ratcliff, Controller
FROM: Diane Wagner, Purchasing and Materials Manager
SUBJECT: Finance Committee Procurement Card Question
The District began the Procurement Card program in the Fall of 1996 by "piggy-
backing" on the State of California Procurement Card program, otherwise known
as the "CAL-Card" Program. The current agreement between the State of
California and US Bank runs through December 22, 2006. The program is
managed by US Bank, IMPAC Government Services (IMPAC stands for
International Merchant Purchase Authorization Card and IMPAC is the division
within US Bank that manages the governmental purchase card program).
The CAL-Card Program has no minimum card Count or spend requirements and
there is no annual card fee. The Purchasing and Materials Division administers
the District's program.
Each account closes at the close of business on the 22"d of each month.
Payment terms for the cards are 45 days from the date of each monthly
statement of account. For undisputed balances 46 days or older, there is a late
payment interest rate established annually by the State's Department of Finance
according to the State's Prompt Payment Act. The current annual rate is
3.152%, however, if the accrued monthly penalty amount is seventy-five dollars
($75) or less, the penalty is waived.
t
The CAL-Card program offers a payment performance rebate program, which is
calculated on a monthly basis and is refunded to the District if it has met the full
invoice payment requirement within 61 days of the calendar end of each quarter.
• received b US Bank
Full invoice payment is defined as total invoice payment rec y ,
charges,
less any disputed amounts, fraudulentg charge-backs or amounts
charged off b US Bank. The rebate is calculated using basis points, which are
g Y
r based on the date of receipt of payment, i.e., the later the payment the smaller
T
thep ercentage rebated. The rebates are based on payments occurring from
between 1--40 days, with basis points ranging from .62% to.02% respectively. No
w
rebate is provided for payments received after 40 days.
s
Debbie Rafcliff- DebbieRa.doc Page 2
Fraudulent usage of a card by a Cardholder is covered up to $15,000 per card if
the District cancels the card and terminates the employee. In the case of a lost
or stolen card, the District's liability ends as soon as the bank is notified that the
card has been lost or stolen.
There are other procurement card programs in existence.
One, offered by the
US Communities Purchasing Program, is through American Express. Another is
offered by PNC, a bank out of Pittsburgh PA. Wells Fargo also offers a program.
One of my goals this next year is to investigate the other programs to determine
if they offer any value-added services not currently received by the District such
as 1099 reporting, longer payment periods or greater rebates.
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CC: Randy Musgrave, Director of Administration
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Legal Expenditure Summary -
SELF INSURANCE FUND
IE I Check#I Check$ Vendor Name Account# I Account$1 CL#I Case#-Case Title
1 102084 $4,107.60 Skill Clean Inc. 003-0000-991.14-22 $3,802.60 6 Ilst WC Mutualossmoor, WC) Overflow claim-Sewer
water cleanup.
003-0000-991.14-22 $305.00 19 jArmstro (Orinda) Overflow claim-Sewer water cleanup.
H:1SpreadsheetslLegalISUMMARYIEXPDSUMApr04.wb3 03123!04
211 34M
OVERFLOWS SAND PLUMBING REIMBURSEMENT CLAIMS
# DOL MA city 01x1 ma nt Type Ram Pali#owe Pall to Clam Totals Carnments -
1 07 f 3 Mulberry Lan a Wain ut Creek Bftn S m Ith PL $194.04 B tan Smith S 194,04 Plrlmbin p b III roim burrsemerd
2 07M 1l0� 2646 KInnny Drive Walnut Creek Mary Jan a Reeves PL 51175.13 Mary Jane Reeves $175.13 Plumbin p b Irl rnim bursement
3 07 103 Sr2 Inas-1wftz Street Ma rttnez UP pew DMIa p ment PD $3,807.22 Lap p ow Pew lopm not 33,607.22 Alter rupia co meat p rojeM contra Min r tail ed to hon k up rateral to rn a In
4 O&S" 1121 ftMeM Lane Sari Rarnon Tonta Gladden PL $114:60 Ton la Gia dder$ $114-50 Plumbing bill refrnbursament
5 11T13 2513 V d*Carl[no Walnut Creek Jahn G atd PD 31., 4, John Gatti S 1.924.25 Hydro ere�nr clean Ing.g.p raaau re paused taaokup through I ate rel:1r2 bad affec#Gd:replace
wallpaper
6 0&12 3 Entry 26°Gold°enra Tri, MIn ut Creek(R-ossm oar) 1 It WC FA utua I OR F(Ross-min or) PD $4,11M.60 Ski I IClean $3,M2.50 outside ra u n d ry fa 61 Ity aff acta-d;clean Ing a n d basin bea rd replacement
7 0812 7103 3 687 Mt.Dfa bl o 8 hrd. Lafayette aesco Praza.iI(Denise Martin) PD SVID2,20 Restoratton Management Grew responded to standing manhol n not awa rm of cff Into tents ntm Cleaning and m Ino r
Rr�parlY darlla�e[drw�lJ]�in�a5brraen#creat
PD 3b:� [�escra l�lata 11(D.MartJn) S2,602-20
0 09 0!03 17 Don Cab ria I Way Ort nada Larry Mann PD $457.00 Larry Mann Plugged Ilne;d1sposa.1 afvd Erle ccs of t1le in I Ine, Cuero4►r
oed ra ut of cleanout in back,minor
porno nal property damage;cleantnq of patio 4•yard.
31,434-04 4 Restoratfon Me nage ment S1,891.04
9 913=21 1401 Castm Stmat M ardn az Jeff Pae'ticau(Cana nt) PD ,,3,050.10 ,J aIT Paetkau f tenant) Plugged line,p ap-er1g rease Q 257- F=looded entTy,garage,IlMng mom,and had]_
3452.99 Cad Warmn.&Co_
$3,454,75 Restoradon Management -
$175.00 Environmetal W-Croblulogy Lair
Broca 3trphm,a r,(prep:owner) PO $3,776.25 Bruce Stro h man(prop.rnr $11�D,909.01
10 10109M3 137 Las Lomas Walnut Creek Sh a r 5h ate PL $175-13 Shy r Ehatia $175,13 PIum r1 R bill reimbursement
?1 11/02M3 84 Terra r.a Road Min ut geek Karen M alklsa ck PL $26.4.50 KVan M cW5-jlc k sm,s0 Plumbing birr eeirn bursement
12 11102MO 3583 East View Orhm Lafayette Thomas Xozel PL. 5250.00 Thomas Kone I S ,00 Plurnbing hill reim bu reem a nt
13 11 f0=3 2 575 B uen a Vtta Avent Wal nut Cres k Joan Larsen PL $1,081,00 Joan Larsen 51,051.00 Palm buratmorlit of severs I p I u rn bi ng bl I Is dare to D tsli ct rerata d p rolect
14 1111=3 12 Adartie Court Walnut Creak Marcia EMor Pt 31.95,00 M=arch EFInr W&00 PIVrNWg Of reimbumment
15 1V 111; 82 Bates 5tvd- Crinda James McNair PL $6.5.92 .Tarn n%Mrr ma k MM2 RWmbumwmnt Far rirrtal of i!qu Ip to clean frac ku p duo to mal'fun etlon of Bates 8 ho Pump S1
16 12f01l03 3314 M-0a rd Drive Walnut Creak Mark a Juq Pam PO $2015,01D Marr&Jody Paicta $200.00 ON duo to roft h lne. Affected two sh owe rs invert,but nu a pperent rea I
3912,76 Restciralllon Management $1.112.76 pmperty Aga:Ms yrbe some pemona l prapo rty d a rna;ge
17 12!16/03 1600 Horn estead Ave Fain ut Cmak Beat e C hervine PL .50 8 satIce C h wren a S2, a50 Pf umbIng bill ireim burseme t
1$ 12/29103 3616 ML Diablo Wvd Lalayete Nurnern lino Ta q uedlla PD X65:00 Mike,Saerl 9488,00 Du slneaS Intmrm ptlon f24 hr}u rs),ern p l0yee!V Wag"
3618 MAL D a-bro 8 hid: Lata}rette Antgwii Door Company PD $0.00 Clay Ramsey Min ar-damage to bathicm mlcan#entzii(d any)
3 620 Mt Bta b I o B had. Lafayette Lb's C Inset PD S6,092.33 Lora Isherwood Carp at, it is datrtag*,bus4nm k*wgp6 r�sons*Midi repa*
'...:: ... .':':':'r'
a_ _q _. °�'r rr
+�}�'y icy .... -.-r::,:: 4 e ,,,•,•,.,:,•.. ,r,rr:-:_�-:: +A-" -�.,• -� rrr r _rr.a rasa.
4 r r°
+.+ r ---------------------------': �sr� -.- --------_... .rrr.. ... ....a a
V,002.14 Rest�oratWn Man trent
19 12130/03 03 89 Coral Drive .Ortnd* Rassmary.ung PO $30&OD Ski IlUman W.00 R I ova rflavm d at e5 Coral Into M rs:AmWmng yart,debrWd soda rlie:n nzym m
20 01113/054 1561 Raulev2 rd Way WNW eek DiomiA Lunch PL 3126-75 Roto~Roaxer $126-75 After GSO crew cleaning In the street,a hanmmmer reported"p upped toll at a n d s I ow dra Ins"
21 01120 04 206 E:ates Dr" Do C Lund PD 361&W Dana 8 C Ind l Lund S ome min r pe rso ria$pro p arty dama.g a and plumbkg b Irl
S5w`. �• aY
• ,� S!rte+.+Y
.. 4 .5 __...r....,: :�::.: - -_ . .::..........__ ,4::,:.s _���_....- fit!•=,'r ._r rrr-::r —h' A•A=r.r-,,,e,,.,:,:,:,:,.,:.
��:: _ .err
;'45r-r5�°r5:e....•.•.•.•.•..•:::_=• :4':':'::'a;. a a�a'__+t+_v!�� �-.•_•:.: ���T.•,•.•.•.•.•.•.•.•.•'r `'_ ___ it��� r'r'
23 V31 1 Larwel DrlV+fla 4'ya I nut Gree ,r ticcoI..r r Y r�r;i:o,'':: :':' _
k Did Oa4 PD 3e5D. David 0gd Min ar elft may axterW,some lnsUde. Small arae at carpet cleaned uW pad Ir*placed.
24 029)&N 11651 S#*11*a CWe Pleasant Hyl L Ftann
Pb 1
S 42y 88 Restorn ewer
--` ----- r• : aa�aa.-`'-,--r rF ::..•__. Minor oflc�rfr�arar�eariof c basement� .... �;1��fK{;;;°{y,{;;:: ....__:` 4 r.,r,�a� -----•-.',-r�* ° r:_:-=----- �'�_rrrrr:r:r:.r ,y
_.f—_:,..r.'.:..:''.: '�' "-_.____ ,a _. +•_ -__ _. 55`:55•-.•.'._.....:...',`: •r:e'_:•.•.•.•.•.•.•.•.•.•.•.•.. -'.1`.'"'•
5990.34
WJI 4 Read ft"alt H>IXl � n g m e at _ � a
as, _ .: as #nbi�:k ..__..� Pt $ Numbingbill faft
_�a'hick D
ffi ,,r l4la a e 490.
100 't't {ice .� rrrr r------•r {_,::: `1lt .,fa_ ��� a' "�� I P41 11
ent
.'�...s.._�W,a ........... ------�•--�r,:::. .:r _ .. � ..
•rrrr, ,±r.�a aaaaa r:::::aaaaar; '•••:,:::,::,.. ,fir:_:::_� f'}: �..
4 t te�+rrr ar�r re:a:..: ...'...'.'.'.'_':� _r______.--_.-rr,.,,..,a,::........_...___..____.._ , ______ +�� „r: ••_aa : F-�j25 FjW,!}IT�p�. � �_..... ..,,,, a• as
X11)04 11316 amd1 s St 1 610" Jbe Flamm PL S170,aD Joa Herrera W0,00 00 Plumbkq 11:1 r*rrburaen
eM
Total-Overflows $119,000.00 $50,358.64 $69,358.64
r
2003-04 -
GENERAL LIABILITY CLAIMS-OTHER
1 01/20/04 54 East Altarinda Drive Orinda Patricia Werner $319.34 Patricia Werner
Reimbursement for tree removal and replacement doe to C5D sewer repair.
2
3
4
Total-GL Other $0.00 $319.34
2003-04
2003-04 AUTO CLAIMS
[CSL. Lo
. Vey Name Reserve Paid Comments
1 09122J03 Miter Plant #208 2003 Chevy Silverado Garth Williams $1,255.25 backed Into light pole while turning trunk around
2
3
4
5
Reserve Paid-to-date
Total-Auto Claims $0.00 $0.00 $1,255.25