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Home My WebLink AboutBUDGET AND FINANCE AGENDA 02-17-04 ' Central Centra Costa Sanitary District 5019 Imhoff Place, Martinez, Ca 94553 (925) 228-9500 www.centralsan.org BUDGET AND FINANCE COMMITTEE TUESDAY, February 17, 2004 3:30 p.m. CSO Conference Room 1250 Springbrook Road Walnut Creek, California 1 . CALL MEETING TO ORDER 2, PUBLIC COMMENTS 3. OLD BUSINESS a. Discuss need/options for review of procurement card purchases — Niember Lucey b. Project Matrix C. Philips Costs for HHW Hauling and Disposal 4. CLAIMS MANAGEMENT 5. REPORTS/ANNOUNCEMENTS 6. REVIEW EXPENDITURES 7. ADJOURNMENT Recycled Paper f� e Central Contra Costa Sanitary District February 11, 204 TO: BOARD BUDGET AND FINANCE COMMITTEE FROM: ANN FARRELL 4 SUBJECT: CAPITAL PROJECT STATUS Attached are two management reports we generate each month for internal use. I think these reports address your question regarding the status of our ongoing planned and in progress construction projects. We would be happy to furnish these to the Board Committee each month if you would find them of value. Let me know if you would like to receive them. JANUARY 2004 SUMMARY OF CAPITAL PROJECTS IN CONSTRUCTION FY 2003-04 NO. PROJECT NAME/ ORIGINAL #of $value of amt pd to %complete MAJOR EVENTS CM STAFF CONTRACT change change contractor VALUE orders orders } a 5237 Moraga and Orinda 4,080,000 9 199,506 4,279,506 100%The Cornell pump used for testing has successfully met the Crossroads vibration specifications at both the Moraga and Orinda Pumping Stations Crossroads Pumping Stations. Comell pumps have been Renovations/A. ordered for both pumping stations. Change orders will be Antkowiak issued to contractors for renewal of Morris Pumps and replacement with Cornell Pumps. 5246 2003 270,000 2 52,384 213,983 '100°/o Both sewers have been lined. Only punch is items left. CI PP/M.Penny Project acceptance on 1/15/04. 5428 Walnut Creek 8171905 8 1666380 9683568 98%Construction completed. New sites were identified by CSO Sewer Renovations, and completed as change orders. Phase 1/M. Husain 5460 San Ramon i 59176,000 27 2109816 51386,816 100% Project is compete. Pumping Station Renovations/B. Brennan 5611 Lafayette Sewer 9511370 5 61,635 9678342 100% Construction completed. Renovation Project, Phase 3B/A. Rozul 5622 Collection System 2581850 2 44,700 342,015 100%Construction completed. Project accepted 6/19/03. Spot Repair/A. Rozul 5678 Contra Costa Blvd. 259,984 0 2054 235801.8 100% 1,500 feet of 30-inch pvc slip line pipe was installed Slip Lining Project successfully. Only punch list items remain. Project /M. Penny acceptance on 1/15/04. 5661 Lafayette Sewer 1,0981800 8 137,337 997,665 81% 14 sites substantially complete—4 to go. Renovation Phase 4/M.Husain f 6127 Pumping Stations 11471,628 7 649203 11249,941 81%Terminations, loop testing,telephone hookup,and training of SCADA Project/M. District personnel is in progress. SCADA Central is Husain communicating with sixteen(16)pump stations at the present time. 6158 Steam turbine 5759988 3 46,517 584,757 100% Construction completed. Working on punch list items. systems upgrade project/A. Antkowiak 7113 Treatment Plant 404,500 2 23,038.24 427,538.24 100%Construction completed. Soil Remediation Project/B.Than 7197 Outfall 11445,886 9 377,098 19697,721 100%Construction completed. Improvement Project, Phase 51A. Rozu1 7203 Headworks 229,749 2 31,851 261,600 100% Construction is completed. Bypassing Improvements Project/M. Husain 7212 Treatment Plant 6609765 2 -82,809 4941786 98%The majority of the work has been completed. The remaining Protective Coatings work.is punchlist items and the installation of five sleeve and Pipe Rehab/G. couplings on the aeration pipelines. Rathunde f 7167 Recycled Water 257,150 a 553772 3069013 98%Connection of Taylor Blvd., medians is expected to be Connections 1 D. completed by June 2004. Berger *Note: Projects that have been accepted will remain on the report until the close of the current fiscal year. t .r JANIZARY 2004 BIDDING STATUS -- CAPITAL PROJECTS IN ENGINEERING DEPARTMENT FY 2003-04 CAPITAL IMPROVEMENT BUDGET r r. St. Stephens Slide Repair, DP 5600 -- $100,000 Done by homeowner St. Mary's Trash Rack, DP 5464 $1001000 Done as a change order Lower Orinda 11/04 $6,100,000 11/19/03 5,696,000 Pacific Mechanical Corp. TP Safety Enhancements DP 7219 01104 $1101000 01121/04 143,369 Valentine Corporation Acacia, FM 02104 $80,000 North Main, DP 5700 02104 $200,000 TP Electrical Cable Replacement, DP 7214 02104 $1,200,000 Carmel Creek Crossing, DP 5499 03104 $100,000 Happy Valley Road, DP 03104 $4009000 PH RI Phase V 03104 $29200,000 TP Protective Coating, Phase 2, DP 7221 04104 $800,000 Walnut Creek 2 04/04 $19200,000 M3 Sag 05104 $350,000 M4 A 05104 $1,0003000 Pipe Renovations and Replacement, DP 7208, 05104 $450,000 Pleasant Hill Rd. East, DP 5553 05104 $'1,900,000 Rossmoor IX 05104 $3759000 Vessing, DP 5646 05/04 $1,000,000 District Wide TV 06104 $1,0009000 Influent Division Structure Rehabilitation, DP 7209 06/04 $200,000 C I P P 12104 $6001000 Contra Costa Rehabilitation 2 12104 $2,000,000 Morello Bridges unknown $100,000 Defered by Martinez 1.Construction contract estimate as shown in the Capital Improvement Budget and not necessarily the engineer's estimate at time of bid. i 0 Y� Central Contra Costa Sanitary District February 5, 2004 TO: BOARD BUDGET AND FINANCE COMMITTEE VIA: HENRY THOM) CURT SWAiVSON ANN FARREL FROM: DAVID WYATT SUBJECT: HHW QUESTION FROM FINANCE COMMITTEE This memo is provided in response to your questions regarding HHW transportation and disposal. Please note that in our budgeting documents the term disposal is loosely used to refer to all materials leaving the HHW site, whether they are actually disposed or, as is more common, recycled or reused. General Background Information Of the FY2002/03 figure $499,993 from the Annual Report, approximately $36,000 (7%) was spent in transporting the waste to the disposal, recycle or reuse facility and approximately $464,000 (93%) was spent disposing, recycling or reusing the materials. Materials that are recycled account for 54% of the total waste volume collected. These materials include: latex paint, household batteries, waste oil, antifreeze, metallic lead, metallic mercury, car batteries, printer cartridges and oil filters. In addition, oil based paint and flammable liquids (gasoline, cooking oils, etc.) comprise roughly 33% of the total volume of waste collected at the HHWCF. These materials are blended for reuse as fuel at a cement kiln facility. The fuel is used to make a viable product, Portland cement. Poisons, aerosols, and cylinders are incinerated, as there is no efficient technology to recycle these types of materials. Incineration equates to about 8% of the total waste volume collected. Acids, bases and oxidizers account for only about 2% of the total waste volume collected and are neutralized. Asbestos is the only waste stream that is landfilled and is less than 1% of the total waste volume collected: r 0 ` To summarize, the majority of the waste, about 89%, is recycled and reused (fuel blending is listed as'reuse as it is reused as fuel). The remaining 11% is incinerated, neutralized and landfilled, in that order, as discussed above. Invoice from Philip Transportation, 12/29/03 The invoice from Philip's includes transportation and disposal/recycle/reuse, labor (for contract technicians), and empty drum charges. This is broken down below. *See attached bill for reference. (1) The $16,293.30 charge is for transportation and disposal/recycle/reuse. This is broken down further as transportation $2,806 and $13,487 for disposal/recycle/reuse. (2) The $7,216.00 charge is for contract labor accumulated for the month of November. (3) The $1,950.00 charge is for purchasing 100 empty drums to be subsequently filled with waste. 1 PREPAREDI2/29/2003. 9:23:57 ACCOUNTS PAYABLE CHECK REGISTER BY BANK NUMBER PAGE 7 PROGRAM: GM346L ACCOUNTING PERIOD 2004/06 ; CENTRAL CONTRA COSTA SANITARY DISTRICT REPORT NUMBER 46 BANK 01 Wella Fargo Bank __-__ -r-- w __w-r_-r-_r�.r--_r__ _-ww_-�wr___r-------------- CHECK VENDOR VENDOR DATE VOUCHER DESCRIPTION NO NO NAME AMOUNT --------------~---------- -------------- 148311 -----148311 3771 NEJEDLY, JAMES A. 12/29/2003 680.00 MEETINGS 12/29/2003 51.00- DEFERRED COMP 629.00 CHECK TOTAL 148312 5051 NPELRA 12/29/2003 450.00 CONF REG 3/28-4/1 450.00 CHECK TOTAL 148313 388 PACIFIC GAS & ELECTRIC 12/29/2003 155.48 SERVICE 10/30-12/01 12/29/2003 736.27 SERVICE 11/01-12/03 12/29/2003 146.66 SERVICE 11/06-12/08 12/29/2003 22.444.14 SERVICES 10/2-11/26 12/29/2003 21.32 SERVICES 11/1-12/03 12/29/2003 465.92 SERVICES 10/17-11/15 12/29/2003 5■389.95 SERVICES 11/11-12/10 12/29/2003 11.82 SERVICES 11/06-12/08 12/29/2003 99.47 SERVICES 10/17-11/15 29 473.03 CHE 148314 5160 PHILIP TRANSPORTATION 12/29/2003 160293.30 HHW DISPOSAL SVCS NOV 12/29/2003 7.216.00 HHW DISPOSAL SVCS NOV 12/29/2003 1.950.00 HHW DISPOSAL SVCS NOV 25,459.30 CHECK TOTAL 148315 1077 PIEDMONT LUMBER COMPANY 12/29/2003 30.48 OPR SUP/SHELVES,SCREWS, 30.48 CHECK TOTAL 148316 2062 PUBLIC EMPLOYEES' UNION L 12/29/2003 71646.64 PAYROLL SUMMARY 7.6 4 6.6 4 CHECK TOTAL 148317 426 R.F. MACDONALD CO. 12/29/2003 100.06 INVTY/RIVET SPLIT UNITS 100.06 CHECK TOTAL 148318 1272 RED WING SHOE CONCORD-166 12/29/2003 175.00 SHOES/LOREN 175.00 CHECK TOTAL 148319 6461 REDWOOD OIL COMPANY INC 12/29/2003 598.88 CHEV OIL 598.88 CHECK TOTAL 148320 444 S&S TOOLS AND SUPPLY, INC 12/29/2003 151.55 INVTY/NITRILE GLOVES 151.55 CHECK TOTAL 148321 8881 SFBS-CWEA 12/29/2003 30.00 REG SMNR 1/7/4 12/29/2003 30.00 REG SMNR 1/7/4 12/29/2003 30.00 REG SMNR 1/7/4 12/29/2003 30.00 REG SMNR 1/7/4 12/29/2003 30.00 REG SMNR 1/7/4 150.00 CHECK TOTAL 148322 2741 SOLANO CO DEPT OF CHILD S 12/29/2003 644.00 PAYROLL SUMMARY 644.00 CHECK TOTAL