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HomeMy WebLinkAbout07.d.1)b) Minutes-Administration Committee 7-14-16Central Contra Costa Sancta 11,111101111,11111q11111,1111.0 1111,11 I ouldt ,,1,01A1111 Ids 11111/111 ohIN II I Iu III X101 IIIIII 7.d.1)b) District 4 SPECIAL MEETING OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT ADMINISTRATION COMMITTEE MINUTES Thursday, July 14, 2016 8:30 a.m. Executive Conference Room 5019 Imhoff Place Martinez, California Committee: Chair David Williams Member Mike McGill BOARD OF DIRECTORS: TAD J. PILECKI President PAUL If CAUSEY President Pro Tem MICHAEL R. MCGILL JAMES A. NEJEDLY DAVID R. WILLIAMS PHONE: (925) 228-9500 FAX: (925) 372-0192 www.centralsan.org Staff: General Manager Roger S. Bailey District Counsel Kent Alm (left after Item 9.) Deputy General Manager Ann Sasaki Director of Engineering and Technical Services Jean -Marc Petit (left after Item 5.) Secretary of the District Elaine Boehme Human Resources Manager Teji O'Malley Communication Services and Intergovernmental Relations Manager Emily Barnett (left after Item 4.) Environmental & Regulatory Compliance Division Manager Lori Schectel (left after Item 5.) Associate Engineer Melody LaBella (arrived during Item 4. and left after Item 5.) Assistant to the Secretary of the District Donna Anderson 1. Call Meeting to Order Chair Williams called the meeting to order at 8:32 a.m. 2. Public Comments None. 3. Review draft Position Paper authorizing the General Manager to execute a Utility Agreement with the Town of Moraga Administration Committee Minutes July 14, 2016 Page 2 Mr. Bailey said action on this matter was no longer necessary as the underlying issue has since been clarified with the Town of Moraga officials. COMMITTEE ACTION: None. 4. Review draft Board Policies: a. Revised draft of Board Policy No. BP 026 - Legislative Advocacy Ms. Barnett explained that the revised draft incorporated the changes recommended by the Committee at the June 30 meeting. The Committee Members requested several additional minor changes which will be incorporated into the proposed policy when it is presented to the Board for approval. COMMITTEE ACTION: Recommended Board approval with minor revisions. b. Draft Board Policy No. BP 025 - Naming of District Facilities Ms. Boehme introduced the new draft policy, which was developed at the suggestion of Member Williams after the Board agreed to rename the District's Environmental Laboratory in honor of former Board Member Dr. Mario M. Menesini. The Committee Members provided several suggested changes to the policy wording before it is presented to the Board for approval. COMMITTEE ACTION: Recommended Board approval with minor revisions. c. Draft Board Policy No. BP 027 - Energy Mr. Petit said the new draft policy on energy was developed based on input from the Board at the recent Comprehensive Wastewater Master Plan (CWMP) Workshop held on June 16. Chair Williams suggested several formatting changes to the policy to group like items together, such as definitions. He also noted that, in his opinion, goals are best captured in the Strategic Plan rather than in a Board policy. In response to a comment from Member McGill, it was noted that a number of goals in East Bay Municipal Utility District's (EBMUD) energy policy relate to Assembly Bill (AB) 32. Upon discussion, it was concluded Administration Committee Minutes July 14, 2016 Page 3 that staff should review the requirements of AB 32 to determine how they might apply to Central San and, if appropriate, bring them back to the Committee in a revised draft policy. With regard to energy management, Chair Williams asked if a policy to clarify discretionary payback periods was desirable to provide clarity for staff for planning purposes. Member McGill supported the staff recommendation to keep the matrix as part of the Board policy, which is consistent with the BP 019 — Recycled Water. COMMITTEE ACTION: Provided direction to staff with regard to changes to the draft policy and directed staff to bring back a revised energy policy at a future meeting. 5. Discuss General Order for Recycled Water adopted June 7, 2016 In follow-up to the June 6 Committee discussion, Ms. LaBella stated that the General Order was adopted as expected. COMMITTEE ACTION: Received the information. 6. Review draft Position Paper to change the start time for regular Board meetings from 2:00 p.m. to 1:30 p.m. and revising the Board meeting agenda format — Order of Business Ms. Boehme explained that, if approved, staff would like to implement the new starting time beginning with the August 4, 2016 Board meeting. COMMITTEE ACTION: Reviewed and recommended Board approval. 7. Receive information on alternatives to auto allowance for the General Manager that are not considered pensionable Mr. Bailey recommended that the auto allowance clause under his current employment contract be eliminated and revert back to the previous method of being reimbursed for actual miles driven for District business. It was agreed that the best time to make this change is once the current performance appraisal process is completed. COMMITTEE ACTION: Recommended eliminating the auto allowance clause upon conclusion of the ongoing performance appraisal process. Administration Committee Minutes July 14, 2016 Page 4 8. Review CCCERA's June 21, 2016 response letter to the anonymous letter sent to some of its participating employers in February 2016 COMMITTEE ACTION: Receive the information. 9. Review draft Position Paper to delete a vacant Construction Equipment Operation position and add a Maintenance Crew Member I/ll positon in the Collection System Operations Division COMMITTEE ACTION: Reviewed and recommended Board approval. 10. Review Gantt chart of activities leading up to 2017 Labor Negotiations COMMITTEE ACTION: Reviewed the Gantt chart. 11. Announcements a. Future scheduled meetings: Monday, July 25, 2016 at 8:30 a.m. Monday, August 8, 2016 at 8:30 a.m. Monday, August 22, 2016 at 8:30 a.m. (Needs to be rescheduled) COMMITTEE ACTION: Received the announcements and agreed to discuss at the August 8 meeting potential scheduling issues with the August 22 and September 2 meetings. 12. Suggestions for future agenda items None. 13. Adjournment — at 9:55 a.m.