HomeMy WebLinkAbout04.f. Adopt resolution changing start time of regular Board meetings and revising Order of BusinessCentral Contra Costa Sanitary District
BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: July 21, 2016
Subject: ADOPT RESOLUTION CHANGING STARTING TIME OF REGULAR
BOARD MEETINGS AND REVISING ORDER OF BUSINESS
Submitted By:
Elaine R. Boehme
Secretary of the District
Initiating Dept./Div.:
Secretary of the District
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
Kent Alm
b
Roger S. Bailey
Counsel for the District f General Manager
ISSUE: The starting time of regular Board meetings may be changed by resolution of
the Board. The Order of Business for District Board meeting agendas was recently
updated but the addition of a new heading, "Legislative Advocacy", is recommended.
4.f.
BACKGROUND: The Board sets the start time for regular Board meetings and order of
business by Board resolution. Currently, regular meetings are scheduled to start at 2:00
p.m. on the first and third Thursdays of each month. In April 2016, the Board adopted
Resolution No. 2016-014 revising the Order of Business and stating that Board closed
sessions, if needed, would begin at 1:00 p.m. prior to the regular business portion of the
agenda.
This new start time has caused some unpredictability with scheduling and has created
irregular starting times for both closed sessions and the regular portion of the agenda.
Also, there have been some fairly lengthy closed sessions prior to the open and public
portion of the Board meeting which have taken longer than anticipated, causing delays
in the starting time. With this in mind, it is recommended that the starting time for the
open and public portion of regular Board meetings be moved up to 1:30 p.m. rather than
the current 2:00 p.m. Closed sessions, if needed, will be held at the conclusion of,
rather than prior to, the open and public portion of the agenda. If this change is made,
all regular meetings will begin at 1:30 p.m. with regular business. If approved, this
change will commence with the August 4, 2016 Board meeting.
Additionally, the Board will be considering adoption of a Legislative Advocacy Policy at
this meeting. If adopted, it is recommended that the Order of Business be revised to
include a heading called "LEGISLATIVE MATTERS,", which will appear on Board
agendas on an as -needed basis.
ALTERNATIVES/CONSIDERATIONS: The Board may provide some other direction to
staff.
Page 1 of 2
POSITION PAPER
Board Meeting Date: July 21, 2016
Subject: ADOPT RESOLUTION CHANGING STARTING TIME OF REGULAR
BOARD MEETINGS AND REVISING ORDER OF BUSINESS
FINANCIAL IMPACTS: None.
COMMITTEE RECOMMENDATION: This matter was reviewed by the Administration
Committee at its July 14, 2016 meeting. The Committee recommends approval of the
revisions.
RECOMMENDED BOARD ACTION: Adopt the proposed resolution:
1. Approving the new 1:30 p.m. starting time for regular Board meetings effective
August 4, 2016;
2. Revising the Board meeting agenda format - Order of Business to include a
heading called "LEGISLATIVE MATTERS;" and
3. Rescinding Resolution No. 2016-014.
Attached SuDDortina Document:
1. Proposed resolution, including Exhibit A — proposed Order of Business
ATTACHMENT 1
RESOLUTION NO. 2016-0A)
A RESOLUTION OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT
REVISING THE ORDER OF BUSINESS FOR DISTRICT BOARD MEETINGS AND
ESTABLISHING REGULAR MEETING TIME
WHEREAS, the Ralph M. Brown Act and the Central Contra Costa Sanitary District Code
provide that the time of regularly scheduled District Board meetings be established by
resolution; and
WHEREAS, the established time of regular District Board meetings may be changed from
time to time as necessary by resolution of the Board of Directors to accommodate the
interests of the public or the District, or to accommodate scheduling requirements; and
WHEREAS, Ordinance No. 143, relating to order of business for District Board meetings,
ordained that the order of business shall be established by resolution and may be changed
from time to time by resolution.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Central Contra
Costa Sanitary District ("District") as follows:
Section 1. Effective August 4, 2016, the open and public portion of regular meetings of
the District Board of Directors shall begin at 1:30 p.m. on the first and third Thursdays of
each month. Closed sessions are generally held after the regular business portion of the
agenda.
Section 2. Regular meetings of the District Board of Directors shall generally take place
in the Meeting Room at 5019 Imhoff Place, Martinez, California, unless otherwise stated on
the agenda and as permitted by the Ralph M. Brown Act.
Section 3. The time of regular District Board meetings may occasionally be changed to
accommodate the interests of the public or the District, or to accommodate scheduling
requirements.
Section 4. Special meetings of the Board of Directors may be scheduled on an as -
needed basis with proper notification.
Section 5. The order of business on Board meeting agendas will generally be as shown
on Attachment A to this resolution, noting that headings under which there are no matters
to be considered at a particular meeting may not appear on the agenda for that meeting.
Section 6. The Board President may take any item out of order at the meeting.
Section 7. Resolution No. 2016-014 is hereby rescinded.
Central Contra Costa Sanitary District
Resolution 2016-W
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PASSED AND ADOPTED this 21st day of July, 2016, by the Board of Directors of the
Central Contra Costa Sanitary District by the following vote:
AYES: Members:
NOES: Members:
ABSENT: Members: Williams
Tad J. Pilecki
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
COUNTERSIGNED:
Elaine R. Boehme, CMC
Secretary of the District
Central Contra Costa Sanitary District
County of Contra Costa, State of California
Approved as to form:
Kenton L. Alm, Esq.
Counsel for the District
EXHIBIT A: Order of Business
Central Contra Costa Sanitary District
Resolution 2016 -
Page 3 of 3
EXHIBIT A
ORDER OF BUSINESS
Closed Session (may be held prior to or after regular business portion of Board meeting)
ROLL CALL
ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7)
PUBLIC COMMENT
CLOSED SESSION
RECESS TO OPEN SESSION
Open Session
ROLL CALL
a. Pledge of Allegiance
b. Introductions
REPORT OUT OF CLOSED SESSION
PUBLIC COMMENT PERIOD
REQUESTS TO CONSIDER MATTERS OUT OF ORDER
AWARDS AND PRESENTATIONS (including presentations by outside guest speakers for
non -action topics)
CONSENT CALENDAR
PUBLIC HEARINGS
HEARINGS
OTHER BOARD ACTION ITEMS
LEGISLATIVE MATTERS
REPORTS AND ANNOUNCEMENTS
a. General Manager
1) Reports (on non -action topics)
2) Announcements
b. Counsel for the District
c. Secretary of the District
d. Board Members
1) Committee Minutes
2) Reports and Announcements
3) Requests for Stipend/Reimbursement or Conference Attendance
4) Other Items (if any) (specific Board Member -originated items)
EMERGENCY SITUATIONS
REQUESTS FOR FUTURE AGENDA ITEMS
ADJOURNMENT