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Home My WebLink About04.a. Approve minutes of July 7, 2016 Board meeting+ ent alContraCosta San tart' DSI 'i t MINUTES* REGULAR BOARD MEETING Board Room Thursday July 7, 2016 1:00 p.m. - Closed Session 2:00 p.m. - Open Session 1. ROLL CALL DRAFT Closed ySpSSion (not video recorded) 3rd Floor Informal Conference Room BOARD OF DIRECTORS: TAD J. PILECKI President PAUL H. CAUSEY President Pro Tent MICHAEL R. MCGILL JAMES A. NEJEDLY DAVID R. WILLIAMS A regular meeting of the Board of Directors was called to order by President Pilecki at 1:00 p.m. in the 3rd Floor Informal Conference Room. PRESENT: Members: Causey, McGill, Nejedly, Williams, Pilecki ABSENT: Members: None 2. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 549577) District Counsel Kent Alm announced that a closed session would be held for Items 4.a. and 4.b. 3. PUBLIC COMMENT None. 4. CLOSED SESSION a. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Neaotiators: • IEDA • General Manager Roger S. Bailey These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. CENTRAL CONTRA COSTA SANITARY DISTRICT July 7, 2016 Board Meeting Minutes - Page 2 Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS/CG) • Management Group b. Conference with Legal Counsel — Existing Litigation - pursuant to Government Code Section 54956.9(d)(1): • Public Employees Union, Local No. 1, et al. v. Contra Costa County Employees' Retirement Association, et aL, Contra Costa County Superior Court Case No. MSN14-1221. • Contra Costa County Deputy Sheriffs Association, et al. v. Contra Costa County Employees' Retirement Association (CCCERA). et al., Court of Appeal, 1St Appellate District, Division Four, Case No. A141913. 5. RECESS TO OPEN SESSION The Board recessed at 2:25 p.m. and reconvened in open session in the Board Room. Open Session - Board Room (video recorded) 6. ROLL CALL A regular meeting of the Board of Directors was called to order by President Pilecki at 2:30 p.m. Secretary of the District Elaine Boehme called roll: PRESENT: Members: Causey, McGill, Nejedly (left after Item 11.d.), Williams, Pilecki ABSENT: Members: None a. Pledge of Allegiance The Board, staff and audience joined in the Pledge of Allegiance. b. Introductions • Bennie A. Huie, Vehicle and Equipment Mechanic, Operations Department — Collection System Operations Division, effective June 30, 2016. BOARD ACTION: Welcomed Mr. Huie. CENTRAL CONTRA COSTA SANITARY DISTRICT July 7, 2016 Board Meeting Minutes - Page 3 7. REPORT OUT OF CLOSED SESSION With regard to the Closed Session, District Counsel Kent Alm reported as follows: Item 4.a. - Provided direction to staff. Item 4.b. - No reportable action. 8. PUBLIC COMMENT PERIOD No comments. 9. REQUESTS TO CONSIDER MATTERS OUT OF ORDER None. 10. CONSENT CALENDAR a. Approve minutes of June 16, 2016 Board meeting. b. Approve expenditures dated July 7, 2016. Approval recommended by Finance Committee. c. Receive May 2016 Financial Statements and Investment Reports. Approval recommended by Finance Committee. d. Adopt Resolution No. 2016-019 authorizing volunteers at the District to be covered under the District's Workers' Compensation Policy with no increase in premium. Approval recommended by Admii ii54ialion Committee. With regard to Item 10.d., Member Williams pointed out that the Position Paper was unclear as to the Administration Committee's recommendation. The Committee recommended Board approval. BOARD ACTION: Motion was made by Member Nejedly and seconded by Member Causey to adopt the Consent Calendar as recommended. Motion passed by unanimous vote of the Board. 11. OTHER BOARD ACTION ITEMS a. Consider adopting Resolution No. 2016-020 calling for a November 8, 2016 election, requesting consolidation of the District election with the statewide election, selecting an option for addressing tie votes, setting forth District requirements for Candidate Statements, and directing the Secretary of the District to file the resolution with the Elections Department and County Board of Supervisors. CENTRAL CONTRA COSTA SANITARY DISTRICT July 7, 2016 Board Meeting Minutes - Page 4 BOARD ACTION: Motion was made by Member McGill and seconded by Member Williams to adopt Resolution No. 2016-020 as presented. Motion passed by unanimous vote of the Board. Directed staff to agendize a discussion soon after the November 2016 election to review the $500 amount that candidates must pay toward the cost of their Candidate Statements. b. Consider adopting new Board Policy No. BP 023 - Board Ethics and Conduct. Approval recommended by Administration Committee. Member Nejedly stated that in his view there is no need for such a policy because in all his years on this Board he has never encountered any disrespect or unethical conduct. Therefore, he believes that a written policy is unnecessary to guide Board Members on how to act. BOARD ACTION: Motion was made by Member Causey and seconded by Member Williams to adopt new BP 023 - Board Ethics and Conduct as presented. Motion passed by the following vote of the Board: AYES: Members: Causey, McGill, Williams, Pilecki NOES: Members: Nejedly ABSTAIN: Members: None c. Approve District response to Contra Costa Grand Jury Report No. 1606, "Reclaiming Our Water." Approval recommended by Administration Committee. Associate Engineer Melody LaBella reviewed the proposed responses to the findings and recommendations in the Grand Jury Report No. 1606. As she proceeded with the presentation, the Board Members provided their input. BOARD ACTION: Approved the proposed responses to Contra Costa Grand Jury Report No. 1606, "Reclaiming Our Water," subject to several minor modifications suggested during the presentation. d. Update/debrief on recently completed inaugural session of Central San Academy. Reviewed by Administration Committee. Senior Administrative Technician Christina Gee, who coordinated the Central San Academy, gave the presentation included with the agenda materials. While noting that educating 23 students was beneficial, Member Nejedly stated that the cost of doing so was expensive once both direct and indirect costs are considered. Member Williams agreed, adding that he had raised that issue when the Administration Committee assessed the program. Nevertheless, he said he CENTRAL CONTRA COSTA SANITARY DISTRICT July 7, 2016 Board Meeting Minutes - Page 5 was willing to support the Academy going forward with the proviso that costs be tracked and, hopefully, there will be more attendees from private industry. Member Causey said the Academy exceeded his expectations and the feedback from participants was very positive. President Pilecki said he attended all six session of the Academy and acknowledged all the effort contributed by staff. He said he believes there will be beneficial results from having those who participated become ambassadors for the District. BOARD ACTION: Directed staff to continue the Central San Academy for another cycle. Member Nejedly left the meeting. 12. REPORTS AND ANNOUNCEMENTS a. General Manager 1) Announcements a) The District's 70th Anniversary Open House — July 16, 2016 from 10 a.m. to 2 p.m. b) Annual Employee Appreciation Picnic scheduled for August 17, 2016 c) Registration Differential for Assistant Engineer William Grant General Manager Roger S. Bailey made the following additional announcement at the meeting: (d) Updated Vision, Mission and Values posters have been placed in all meeting rooms at the District, including the Board Room Staff Recommendation: Receive the announcements. b. Secretary of the District Ms. Boehme announced the following upcoming Committee meeting: Administration Committee — Thursday, July 14 at 8:30 a.m. Ms. Boehme also announced that the election nomination period will open Monday, July 18. It ends at 5 p.m. on Friday, August 12. It will be extended 5 calendar days for non -incumbents only if one or more incumbents do not file. CENTRAL CONTRA COSTA SANITARY DISTRICT July 7, 2016 Board Meeting Minutes - Page 6 c. Board Members 1) Committee Minutes a) June 21, 2016 — Real Estate, Environmental & Planning Committee meeting — Member McGill and Member Nejedly. b) June 27, 2016 — Finance Committee meeting — President Pilecki and Member Nejedly (alternate). c) June 30, 2016 — Administration Committee meeting — Member Williams and Member McGill. BOARD ACTION: Received the minutes. 2) Reports and Announcements - Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. Member Causev — No report. Member Neiedly — No report. Member Williams — No report. Member McGill • June 20, 2016 — Board Liaison presentation to Pleasant Hill City Council. • July 5, 2016 — Contra Costa Special Districts Association (CCSDA) Executive Committee meeting — Concord. President Pilecki President Pilecki said he and Member McGill will be touring the Diablo Country Club (DCC) proposed satellite water recycling facility (SWRF) site on July 8, 2016. BOARD ACTION: Received the reports. 3) Requests for Stipend/Reimbursement or Conference Attendance — Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. No requests. CENTRAL CONTRA COSTA SANITARY DISTRICT July 7, 2016 Board Meeting Minutes - Page 7 13. EMERGENCY SITUATIONS None. 14. REQUESTS FOR FUTURE AGENDA ITEMS See Item 11.a. above where the Board directed staff to agendize a discussion soon after the November 2016 election to review the $500 amount that candidates must pay toward the cost of their Candidate Statements. 15. ADJOURNMENT The meeting was adjourned at 3:37 p.m. Tad J. Pilecki President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Elaine R. Boehme, CMC Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California