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Home My WebLink About00. BOARD AGENDA 07-21-16Central Contra Costa Sanitary District No isaa REGULAR BOARD MEETING AGENDA Board Room Thursday July 21, 2016 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: TAD J. PILECKI President PAUL H. CAUSEY President Pro Tem MICHAEL R. MCGILL JAMES A. NEJEDLY DAVID R. WILLIAMS PHONE: (925) 228-9500 FAX: (925) 372-0192 www.centralsan.org Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229-7303. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to the District's website as soon as practicable following the meeting. Recycled Paper CENTRAL CONTRA COSTA SANITARY DISTRICT July 21, 2016 Board Agenda - Page 2 Open Session - Board Room (video recorded) 1. ROLL CALL a. Pledge of Allegiance b. Introductions • Second -term co-op students. • Stephen T. Willis, Household Hazardous Waste Technician I in the Engineering/Environmental and Regulatory Compliance Division, effective July 11,2016. Staff Recommendation: Welcome co-op students and Mr. Willis. President Pilecki will present the District pin to Mr. Willis. 2. PUBLIC COMMENT PERIOD 3. REQUESTS TO CONSIDER MATTERS OUT OF ORDER 4. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of July 7, 2016 Board meeting. b. Award a construction contract in the amount of $158,259 to Pan -Pacific Company Inc., the lowest responsive and responsible bidder for the Fairview and Maltby Pumping Stations Pump Rebuild, under District Project 5941; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. Reviewed by Engineering & Operations Committee. c. Authorize the General Manager to execute a professional engineering services agreement in an amount not to exceed $150,000 with Pacific Design Group, LLC for design services for the Server Room Relocation, District Project 8243. Approval recommended by Engineering & Operations Committee. d. Delete a vacant Construction Equipment Operator position (G-64, $6,630- $8,022) and add a Maintenance Crew Member I/11 position (G-61, $6,172- $7,468) in the Collection System Operations Division. Approval recommended by Administration Committee. CENTRAL CONTRA COSTA SANITARY DISTRICT July 21, 2016 Board Agenda - Page 3 e. Confirm publication of summaries of uncodified District Ordinance Nos. 290 and 291 and codified Ordinance No. 292. f. Adopt Resolution No. 2016-021 changing the starting time for regular Board meetings from 2:00 p.m. to 1:30 p.m. effective August 4, 2016; revising the Board meeting agenda format — Order of Business; and rescinding Resolution No. 2016-014. Approval recommended by Administration Committee. g. Adopt new Board Policy No. BP 025 - Naming of District Facilities. Approval recommended by Administration Committee. 5. PUBLIC HEARINGS a. Public hearing to consider placing the following charges for Fiscal Year 2016- 17 on the Contra Costa County tax roll for collection: • Sewer Service Charges • Capacity Use Charges • Assessments for Contractual Assessment Districts and Alhambra Valley Assessment Districts • Charges for other Fee Installment Payment Programs. Resolution No. 2016-022 for adoption. Approval recommended by Finance Committee. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion and 4 Affirmative Votes Required): Conduct the public hearing and adopt Resolution No. 2016-022. 6. OTHER BOARD ACTION ITEMS a. Consider authorizing the General Manager to amend the existing professional services agreement with Raftelis Financial Consultants, Inc. by $95,694, increasing the cost ceiling from $449,870 to $545,564, to develop a financial plan for the Comprehensive Wastewater Master Plan (CWMP) and perform other studies. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Authorize the General Manager to amend the professional services agreement with Raftelis Financial Consultants, Inc. by $95,694, increasing the cost ceiling from $449,870 to $545, 564, to develop a financial plan for the CWMP and perform other studies. CENTRAL CONTRA COSTA SANITARY DISTRICT July 21, 2016 Board Agenda - Page 4 b. Consider adopting new Board Policy No. BP 026 — Legislative Advocacy. Approval recommended by Administration Committee. (5 minute staff presentation.) Staff Recommendation (Motion Required): Adopt new BP 026 — Legislative Advocacy. 7. REPORTS AND ANNOUNCEMENTS a. General Manager 1) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District c. Secretary of the District d. Board Members 1) Committee Minutes a) July 6, 2016 — Engineering & Operations Committee meeting — Member Causey and President Pilecki. b) July 14, 2016 — Administration Committee meeting — Member Williams and Member McGill. Staff Recommendation: Receive the minutes. 2) Reports and Announcements - Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. Member Causev • July 10-13, 2016 — National Association of Clean Water Agencies (NACWA) Annual Conference in Denver. Member McGill • July 7, 2016 — Contra Costa County Mayors' Conference hosted by the City of San Pablo. Topic: Village concept of housing for seniors presented by Gordon Freeman. • July 18, 2016 - California Special Districts Association — Contra Costa Chapter (CCSDA) quarterly meeting in Martinez. CENTRAL CONTRA COSTA SANITARY DISTRICT July 21, 2016 Board Agenda - Page 5 Member Williams • July 10-13, 2016 — National Association of Clean Water Agencies (NACWA) Annual Conference in Denver. President Pilecki Staff Recommendation: Receive the reports. 3) Requests for Stipend/Reimbursement or Conference Attendance — Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. 8. EMERGENCY SITUATIONS 9. REQUESTS FOR FUTURE AGENDA ITEMS 10. ADJOURNMENT CENTRAL CONTRA COSTA SANITARY DISTRICT July 21, 2016 Board Agenda - Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING/ATTENDEES JULY 2016 Monday Administration Committee Meeting July 25 Williams, McGill 8:30 a.m. Monday Finance Committee Meeting July 25 Pilecki, Causey 3:00 p.m. Tuesday Real Estate, Environmental & Planning July 26 Committee Meeting 3:00 p.m. McGill, Nejedly AUGUST 2016 Engineering & Operations Committee Tuesday August 2 10:30 a.m. Thursday August 4 2:00 p.m. Monday August 8 8:30 a.m. Tuesday August 9 3:00 p.m. Thursday August 18 2:00 p.m. Monday August 22 8:30 a.m. Monday August 22 3:00 p.m. Meeting Causey, Pilecki Board Meeting Board of Directors Administration Committee Meeting Williams, McGill Real Estate, Environmental & Planning Committee Meeting McGill, Nejedly Board Meeting Board of Directors Administration Committee Meeting Williams, McGill Finance Committee Meeting Pilecki, Causey LOCATION Third Floor Executive Conference Room Third Floor Executive Conference Room Second Floor Executive Conference Room Second Floor Conference Room Board Room Second Floor Executive Conference Room Second Floor Executive Conference Room Board Room Third Floor Executive Conference Room Third Floor Executive Conference Room Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 7/15/16