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Home My WebLink About06. Change start time of regular Board meetings and revise Order of BusinessCentral Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: July 21, 2016 Subject: ADOPT RESOLUTION CHANGING STARTING TIME OF REGULAR BOARD MEETINGS AND REVISING ORDER OF BUSINESS Submitted By: Initiating Dept./Div.: Elaine R. Boehme Secretary of the District Secretary of the District REVIEWED AND RECOMMENDED FOR BOARD ACTION: Kent Alm Roger S. Bailey Counsel for the District General Manager ISSUE: The starting time of regular Board meetings may be changed by resolution of the Board. The Order of Business for District Board meeting agendas was recently updated but the addition of a new heading, "Legislative Advocacy", is recommended. BACKGROUND: The Board sets the start time for regular Board meetings and order of business by Board resolution. Currently, regular meetings are scheduled to start at 2:00 p.m. on the first and third Thursdays of each month. In April 2016, the Board adopted Resolution No. 2016-014 revising the Order of Business and stating that Board closed sessions, if needed, would begin at 1:00 p.m. prior to the regular business portion of the agenda. This new start time has caused some unpredictability with scheduling and has created irregular starting times for both closed sessions and the regular portion of the agenda. Also, there have been some fairly lengthy closed sessions prior to the open and public portion of the Board meeting which have taken longer than anticipated, causing delays in the starting time. This is expected to continue in light of the need for closed sessions regarding the upcoming labor negotiations. With this in mind, it is recommended that the starting time for the open and public portion of regular Board meetings be moved up to 1:30 p.m. rather than the current 2:00 p.m. Closed sessions, if needed, will be held at the conclusion of, rather than prior to, the open and public portion of the agenda. If this change is made, all regular meetings will begin at 1:30 p.m. with regular business. Additionally, the Board will be considering adoption of a Legislative Advocacy Policy at this meeting. If adopted, it is recommended that the Order of Business be revised to include this additional heading, which will appear on Board agendas on an as -needed basis. ALTERNATIVES/CONSIDERATIONS,: The Board may provide some other direction to staff. Page 1 of 2 POSITION PAPER Board Meeting Date: Subject: July 21, 2016 ADOPT RESOLUTION CHANGING STARTING TIME OF REGULAR BOARD MEETINGS AND REVISING ORDER OF BUSINESS FINANCIAL IMPACTS: None. COMMITTEE RECOMMENDATION,: This matter was reviewed by the Administration Committee at its July 14, 2016 meeting. The Committee recommends approval of the revisions. RECOMMENDED BOARD ACTION: Adopt the proposed resolution approving the new 1:30 p.m. starting time for regular Board meetings, revising the Board meeting agenda format - Order of Business, and rescinding Resolution No. 2016-014. Attached Suoportino Document: 1. Proposed resolution, including Exhibit A — proposed Order of Business C: Users\CGranzella\AppData\Local\Microsoft\Windows\Temporary Internet FIIes\Content Outlook\YTOD71 EO\PP-Order of Business 7-21-16 (Draft) (2)_docx ATTACHMENT 1 RESOLUTION NO. 2016 014XXX A RESOLUTION OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT REVISING THE ORDER OF BUSINESS FOR DISTRICT BOARD MEETINGS AND ESTABLISHING REGULAR MEETING TIME WHEREAS, the Ralph M. Brown Act and the Central Contra Costa Sanitary District Code provide that the time of regularly scheduled District Board meetings be established by resolution; and WHEREAS, the established time of regular District Board meetings may be changed from time to time as necessary by resolution of the Board of Directors to accommodate the interests of the public or the District, or to accommodate scheduling requirements; and WHEREAS, Ordinance No. 143, relating to order of business for District Board meetings, ordained that the order of business shall be established by resolution and may be changed from time to time by resolution. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Central Contra Costa Sanitary District ("District") as follows: Section 1. Effective ??, tThe open and public portion of regular meetings of the District Board of Directors shall begin at 21:030 p.m. on the first and third Thursdays of each month. If a closed session is required prior to a regular mocting, the closed aoociron pow &14abegin at 1: 2:03 p.m. Closed coocirono may agendas as appropriate. portion of the agenda. ular meeting. Closed sessions are aenerallv held after the reaular business Section 2. Regular meetings of the District Board of Directors shall generally take place in the Meeting Room at 5019 Imhoff Place, Martinez, California, unless otherwise stated on the agenda and as permitted by the Ralph M. Brown Act. Section 3. The time of regular District Board meetings may occasionally be changed to accommodate the interests of the public or the District, or to accommodate scheduling requirements. Section 4. Special meetings of the Board of Directors may be scheduled on an as - needed basis with proper notification. Section 5. The order of business on Board meeting agendas will generally be as shown on Attachment A to this resolution, noting that headings under which there are no matters to be considered at a particular meeting may not appear on the agenda for that meeting. Section 6. The Board President may take any item out of order at the meeting. Central Contra Costa Sanitary District Resolution 2016-014 Page 2 of 3 Section 7. Resolutions Nos. 2016-014 , is hereby rescinded. PASSED AND ADOPTED this 21st day of JulyApil, 2016, by the Board of Directors of the Central Contra Costa Sanitary District by the following vote: AYES: Members: Causey, McGill, Nejedly, Pilecki NOES: Members: None ABSENT: Members: Williams Tad J. Pilecki President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Elaine R. Boehme, CMC Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California Approved as to form: Kenton L. Alm, Esq. Counsel for the District EXHIBIT A: Order of Business N:IADMINSUPIADMINIDIST-SECIRESOLUTIONSIRESOLUTIONS-Various1201612016-XXX Order of Business - meeting time change.docx Central Contra Costa Sanitary District Resolution 2016-014 Page 3 of 3 EXHIBIT A ORDER OF BUSINESS Closed Session (may be held prior to or after regular business portion of Board meeting) ROLL CALL ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) PUBLIC COMMENT CLOSED SESSION RECESS TO OPEN SESSION Open Session ROLL CALL a. Pledge of Allegiance b. Introductions REPORT OUT OF CLOSED SESSION PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER AWARDS AND PRESENTATIONS (including presentations by outside guest speakers for non -action topics) CONSENT CALENDAR PUBLIC HEARINGS HEARINGS OTHER BOARD ACTION ITEMS LEGISLATIVE ADVOCACY REPORTS AND ANNOUNCEMENTS a. General Manager 1) Reports (on non -action topics) 2) Announcements b. Counsel for the District c. Secretary of the District d. Board Members 1) Committee Minutes 2) Reports and Announcements 3) Requests for Stipend/Reimbursement or Conference Attendance 4) Other Items (if any) (specific Board Member -originated items) EMERGENCY SITUATIONS REQUESTS FOR FUTURE AGENDA ITEMS ADJOURNMENT N.WDMINSUP DMINIDIST-SECIRESOLUTIONSVRESOLUTIONS-Various1201612016-XXX Order of Business - meeting time change.docx