HomeMy WebLinkAbout07. Review upcoming 70th Anniversary Open House Event AgendaEvent Agenda
July 16, 2016 • 10am — 2pm
Central San Martinez Campus
Time Topic Location Who
7:30 70th Planning Sub Committee Team Arrival
70th Planning Sub Committee Team Pre -Event
Meeting
7:30- • Radio Distribution
8:00 • Review Any Issues
• Review Emergency/Safety Items
• Address Last Minute Staffing Issues
8:00 Remaining Central San Volunteer Arrival
8:00 ALL Vendor Arrival
ALL Central San Volunteer Pre -Event Meeting
• How Employees Will Be Identified During Event
8:00- • Review Safety/Emergency Procedures
8:20 • Review Sub -Committee Leads
• Review Event Layout — Special Needs/Elected
Parking
• Review Required Set up Completion Time
HOB Parking Lot
POD Parking Lot
PCT All
Security Guards
PCT All
Security Guards
HOB Parking Lot All Volunteers
Behind HHW Vendors
Flushing Meadows
All Volunteers
Roger/Ann/Emily/Comm
Services
7.
8:20-
9:25
• Review Purpose of Customer Interaction
(Emily/Roger)
• Send Volunteers to Their Posts
SET UP!
**Set up Required to be
Completed by 9:25am**
• Address Final Staffing Issues
Parking Attendants at Posts — Kiewit Parking Lot
9:00-
9:15 Traffic Attendants at Posts at Imhoff Place/Drive
9:30 Buses Stationed at Kiewit Ready for Pickup
Final Check of all Stations: Tours
9:45 Nolunteers/Parking/Traffic Posts
ALL STATIONS OPEN!
9:50 1st Bus Released From Kiewit Carrying Customers
9:55 2nd Bus Released From Kiewit Carrying Customers
Flushing
Meadows/HHW
Parking Lot
Kiewit/Imhoff Place
Kiewit
All Locations
Kiewit
Kiewit
10:00 3rd Bus Released From Kiewit Carrying Customers Kiewit
All Volunteers
Sub -Committee Leads
Parking/Traffic Volunteers
Bus Vendor/
6 Central San Volunteer Bus
Tour Guides
Sub -Committee Leads
Bus Vendor/
2 Central San Volunteer Bus
Tour Guides
Bus Vendor/
2 Central San Volunteer Bus
Tour Guides
Bus Vendor/
2 Central San Volunteer Bus
Tour Guides
10:00 Event/Tours Officially Start All Locations All
11:00 Begin Serving Food Food Station Emily/All
Begin Elected Speech Awards/Recognition
(2 minutes each) RSVP -to -date
• Welcome: President of the Board Pilecki
• Michael McRae from Congressman Mark
DeSaulnier's office
• Baker/Bonilla/Glazer (joint State resolution)
• Supervisor Karen Mitchoff
• City of Concord
•
12:00 City of Clayton Stage Area
• City of Martinez — Mayor Rob Schroder plus two
councilmembers
• Town of Moraga
• City of Pleasant Hill
• City of Walnut Creek
• Stege Sanitary District
• CASA — Bobbi Larson, Executive Director
• Closing remarks: Roger Bailey
2:00 Event Ends
2:15 Thank you to Volunteers Flushing Meadows
Board Members, Roger,
Ann, Emily
Emcee: Dan Ashley
All
Board Members, Roger,
Ann, Emily
2:20 -
comp Break Down Event All Locations All
letion
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