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Home My WebLink About11.d.1)c) Minutes-Engineering & Operations Committee 06-07-16 11A . 1 c Central Contra Costa Sanitary District Protectingi . the environment 5019A94553-4392 REGULAR MEETING OF THE BOARD OF DIRECTORS: CENTRAL CONTRA COSTA TAD J.PILECKI SANITARY DISTRICT President ENGINEERING & OPERATIONS PAULPresideenn CAUSEY t Pro Tent COMMITTEE MICHAEL R.MCGILL JAMES A.NEJEDLY DAVID R.WILLIAMS MINUTES PHONE: (925)228-9500 FAX: (925)676-7211 Tuesday, June 7, 2016 www.centralsan.org 10:30 a.m. 2"d Floor Conference Room 5019 Imhoff Place Martinez, California Committee: Chair Paul Causey Member Tad Pilecki Staff.• General Manager Roger S. Bailey (arrived during Item 3.) Deputy General Manager Ann Sasaki Director of Engineering and Technical Services Jean-Marc Petit Capital Projects Division Manager Edgar Lopez Collection System Operations Division Manager Paul Seitz (left after Item 4.) Planning and Development Division Manager Danea Gemmell (left after Item 4.) Plant Maintenance Division Manager Neil Meyer Senior Engineer Dana Lawson (left after Item 4.) Senior Administrative Technician Cindy Granzella 1. Call Meeting to Order Chair Causey called the meeting to order at 10:30 a.m. 2. Public Comments None. 3. Review draft Position Paper awarding District-Wide Sewer Closed Circuit Television (CCTV) Inspection Project 2016 Mr. Seitz reviewed the information included in the agenda materials, and responded to questions. COMMITTEE ACTION: Reviewed and recommended Board approval. Engineering &Operations Committee Minutes June 7, 2016 Page 2 4. Review draft Position Paper authorizing the General Manager to amend an existing agreement with Woolpert, Inc. for professional services for the Computerized Maintenance Management System (CMMS) Replacement, District Project 8242 Ms. Lawson reviewed the information included in the agenda materials. She clarified that this project has a total budgeted amount of$675,000 for this fiscal year and next, which will adequately fund this proposed change order. She explained that the scope of work for the Treatment Plant has changed with additional enhancements. Member Pilecki commented that the actual dollars are small in comparison to the staff time this project will save. It will allow staff to be more efficient and effective. COMMITTEE ACTION: Reviewed and recommended Board approval with minor modifications to the Position Paper. 5. Review draft Position Paper authorizing the General Manager to execute a professional engineering services agreement with DTN Engineers, Inc. for the Fire Protection System Improvements, Phase 2, District Project 7322 Mr. Lopez reviewed the information included in the agenda materials and responded to questions. COMMITTEE ACTION: Reviewed and recommended Board approval. 6. Update on progress toward awarding Seismic Upgrades for the Pump and Blower Building, District Project 7291 Mr. Lopez stated that staff has been working with District Counsel and a consultant to develop a Statement of Qualifications (SOQ), which is an alternative method for selecting a contractor. Currently there are six interested contractors. Responses to the SOO are due by June 9. Mr. Lopez will return to the Committee once staff has a recommendation. COMMITTEE ACTION: Received the information. 7. Review bid schedule and discuss upcoming bids and awards; discuss change orders over$50,000 • Change Order for approximately $55,000 under the Pleasant Hill-Grayson Creek Trunk Sewer, District Project 8412 Mr. Lopez explained that this change order for utility and settlement monitoring is not unexpected. A Request for Proposals (RFP) was issued, Engineering &Operations Committee Minutes June 7, 2016 Page 3 and three bids were received, one of which was Mountain Cascade, the contractor awarded for District Project 8412. Mountain Cascade has experience with utility monitoring, and it was the best approach to propose as a change order. • Announcement for advertising the Plant Network Controls Upgrade — Fiber Installation, District Project 7317 COMMITTEE ACTION: Received the information. 8. Announcements a. Future scheduled meetings: Tuesday, July 19, 2016 at 10:30 a.m. — Date and time changed to Wednesday, July 6 at 8:00 a.m. Tuesday, August 9, 2016 at 10:30 a.m. — Date changed to August 2 at 10:30 a.m. Tuesday, September 6, 2016 at 10:30 a.m. b. Receive list of Scheduled/Parking Lot items COMMITTEE ACTION: Received the announcements. 9. Suggestions for future agenda items a. Mr. Petit stated that he recently returned from IFAT, a conference in Munich, Germany, and would like to present an update on what was discussed. The main topic was waste-to-energy. (Note that Mr. Petit indicated that his attendance was not paid by the District and that he went on his own, but wanted to share the lessons learned.) b. Chair Causey requested a discussion on easements, and asked if a summer student will work on the existing easements. C. Chair Causey requested a discussion about design criteria for pipelines. 10. Adjournment— at 11:42 a.m.