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Home My WebLink About11.d.1)a) Minutes-Finance Committee 05-31-16 meeting 11 . d . 1 a Central Contra Costa Sanitary District Protecting SPECIAL MEETING OF THE BOARD OFDIRECTAD J.PILECKtLECK CENTRAL CONTRA COSTA President SEY SANITARY DISTRICT PAULPresideentntPro ro Teemm FINANCE COMMITTEE MICHAEL R.MCG,LL JAMES A.NEJEDLY DAVID R.WILLIAMS MINUTES PHONE: (925)228-9500 FAX: (925)372-0192 Tuesday, May 31, 2016 www.centralsan.org 3:00 p.m. Executive Conference Room 5019 Imhoff Place Martinez, California Committee: Chair Tad Pilecki Member Paul Causey Staff.• General Manager Roger Bailey Deputy General Manager Ann Sasaki Finance Manager Thea Vassallo Planning and Development Services Division Manager Danea Gemmell Purchasing and Materials Manager Stephanie King Finance Administrator Todd Smithey Senior Administrative Technician Cindy Granzella This meeting was rescheduled from original date of May 23, 2016. 1. Call Meeting to Order Chair Pilecki called the meeting to order at 3:00 p.m. 2. Public Comments None. 3. Old Business a. Review staff's response to questions regarding expenditures at the previous meeting: Finance Committee Minutes May 31, 2016 Page 2 Check Date Amount Vendor Information Requested #209108 $18,573.17 Air Systems Chair Pilecki asked if the valve leaks were due 3/24/16 Inc. to an operational defect. Mr. Lopez said he would look into the life expectancy of the valves. #209159 $1,743.37 Utility Cost Member Causey requested more information. 3/24/16 Management #209471 $1,958.40 Teamtalk Chair Pilecki requested more information. 4/7/16 Network Staff responses to the above inquiries were included with the agenda materials. Mr. Smithey noted that Mr. Lopez is still reviewing the life expectancy of the valves, and will report back at a future meeting. COMMITTEE ACTION: Reviewed staff's responses. 4. Review draft FY 2016-17 Budget, with focus on Operations and Maintenance portion Member Causey stated that the terminology needs to be consistent throughout the budget, and that some definitions may be needed, specifically when using the term "expansion." Member Causey suggested having a Recycled Water fund and would like to include the number of full-time equivalent employees (FTE) and all revenues for recycled water, not just operations and maintenance revenues, in next year's budget. He also requested a separate study to determine the total cost of Recycled Water. Chair Pilecki referred to the table on page 77 and asked for more information on the hauling and disposal account. Ms. Sasaki will research and report back. Member Causey noted that in previous years the District has not purchased earthquake insurance due to its high cost, but requested a report on current pricing. COMMITTEE ACTION: Reviewed and provided input to staff. 5. Expenditures a. Review Expenditures COMMITTEE ACTION: Reviewed expenditures. Finance Committee Minutes May 31, 2016 Page 3 6. Review April 2016 Financial Statements and Investment Reports Mr. Smithey reviewed the documents included in the agenda materials. He explained that the largest favorable variance is utilities, mainly due to timing of invoices and lower-than-expected commodity costs. He stated that outside services also has a large favorable variance due to lower safety service expenses. Mr. Smithey explained that the facilities capacity fees are running at a $650,000 favorable variance due to payments received from Homewood Suites in Pleasant Hill and The Greenery in Walnut Creek. Mr. Smithey reviewed the financial statement summary, noting that year-to-date Operations and Maintenance (O&M) expenses and revenue are running at$4.3 million and$2.9 million favorable variances, respectively. COMMITTEE ACTION: Reviewed the Financial Statements and Investment Reports. 7. Announcements a. Future scheduled meetings: Monday, June 27, 2016 at 3:00 p.m. (Nejedly alternate for Causey) Monday, July 25, 2016 at 3:00 p.m. Monday, August 22, 2016 at 3:00 p.m. b. Receive list of Scheduled/Parking Lot items COMMITTEE ACTION: Received the announcements. 8. Suggestions for future agenda items Member Causey requested a Fiscal Year 2015-16 financial report on the CoCo San Sustainable Farm. He also requested that a copy of the business plan for this year submitted along with the report. 9. Adjournment— at 5:16 p.m.