HomeMy WebLinkAbout10.d. Agreement with DTN Engineers, Inc. re the treatment plant Fire Protection System Improvements, Phase 2, District Project 7322 Central Contra Costa Sanitary District 1 Oodo
BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 16, 2016
Subject., AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT
WITH DTN ENGINEERS, INC. FOR PROFESSIONAL ENGINEERING
SERVICES UNDER THE FIRE PROTECTION SYSTEM IMPROVEMENTS,
PHASE 2, DISTRICT PROJECT 7322
Submitted By. Initiating Dept./Div.:
Nathan Hodges Engineering and Technical
Associate Engineer Services/Capital Projec
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
C. Mizutani—Senior Engineer t �.
E. Lopez—Capital Projects Division Manager Roger S.Bailey
JM. Petit—Director of Engineering and Technical Services General Manager
ISSUE: Board of Directors' authorization is required for the General Manager to
execute a professional engineering services agreement in an amount greater than
$100,000.
BACKGROUND: The Capital Improvement Budget (CIB) Priority Ranking for this
project is critical and aligns with the District's Strategic Plan, specifically Goal No. 6,
which is "Maintain a Reliable Wastewater Infrastructure."
There are seven existing fire systems (alarm, monitoring, and suppression types) at the
treatment plant. These systems have been installed over a 45-year period and been
added or upgraded on a project-to-project basis. The older systems are becoming
unreliable and difficult to maintain. The original, circa 1970's treatment plant fire alarm
system (main system) was designed to monitor pull stations, sprinkler activation, and
work as the main campus panel to monitor other building fire systems. In addition, this
system is the primary notification to the control room operators and occupied buildings
in the event of a fire. Very little work has been done on the main system other than a
panel and device replacement in 2002. Trouble-shooting and repairing the main system
has been extremely difficult and the system becomes problematic during the wet winter
months, resulting in expensive service calls that have not fully resolved the issues. Due
to the age, the routine maintenance service, and criticality of the system, staff has
recommended replacement of the system. Since the main system was designed to
monitor all other fire systems at the treatment plant, staff has proposed to conduct a
comprehensive evaluation to plan for future expansion and replacements as needed.
Staff anticipates the recommended improvements will be implemented over a multi-year
fire improvement program, which will be coordinated with the upcoming Comprehensive
Wastewater Master Plan.
Phase 1 of the project, completed in 2013, replaced the outdated Headquarters Office
Building fire system and corrected limited treatment plant deficiencies.
Page 1 of 2
POSITION PAPER
Board Meeting Date: June 16, 2016
subject. AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT
WITH DTN ENGINEERS, INC. FOR PROFESSIONAL ENGINEERING
SERVICES UNDER THE FIRE PROTECTION SYSTEM IMPROVEMENTS,
PHASE 2, DISTRICT PROJECT 7322
This Phase 2 project will provide a comprehensive evaluation of all staffed and critical
process areas in the treatment plant and recommend improvements for life safety of
occupied (public and staff) areas. Upon completion of the evaluation, DTN Engineers,
Inc. (DTN) will design improvements identified as the highest priority items, including
replacement of the main system. The scope for future project phases will also be
identified and prioritized in the evaluation.
District staff issued a formal request for proposals to the fire consulting community and
received three proposals: DTN Engineers, Inc., West Yost Associates, and Jensen
Hughes, Inc. Staff evaluated the proposals and interviewed the consultant teams. DTN
had the highest overall score and is considered the best overall fit for the project.
CEQA: Staff has concluded that this agreement is exempt from the California
Environmental Quality Act (CEQA) under District CEQA Guidelines Section 15262 since
it will provide information for design of treatment plant improvements and will not have a
legally binding effect on later activities. The Board of Directors' approval of this award
of contract will constitute an independent finding that the contract is exempt from CEQA.
ALTERNATIVES/CONSIDERATIONS: Do not authorize the General Manager to
execute the agreement, which is not recommended since it would limit staff's ability to
implement the project.
FINANCIAL IMPACTS: The DTN agreement will have a cost ceiling of $150,000. The
total estimated cost for the project is $940,000, which includes planning, design,
bidding, and construction. This project is included in the Fiscal Year 2016-17 CIB.
Future phases of work will be programmed and budgeted in subsequent CIBs.
COMMITTEE RECOMMENDATION: The Engineering and Operations Committee
reviewed this project at its meeting on June 7, 2016, and recommended approval of the
agreement.
RECOMMENDED BOARD ACTION: Authorize the General Manager to execute a
professional engineering services agreement with DTN Engineers, Inc. with a cost
ceiling of$150,000 for the Fire Protection System Improvements, Phase 2, District
Project 7322.
Page 2 of 2