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Home My WebLink About00. BOARD AGENDA 06-16-16 Central Contra Costa Sanitary District Protecting public health and the environment . 5019 lmhoMace,Martinez, CA 94= SPECIAL BOARD MEETING BOARD OF DIRECTORS: TAD J PILECKI President AGENDA PAUL H CAUSEY President Pro Tem MICHAEL R.MCGILL JAMES A.NEJEDLY Thursday DAVID R. KULIAMS June 16, 2016 PHONE: (925)228-9500 8:00 a.m. - Closed Session (Caucus Room) FAX: (925)372-0192 8:30 a.m. - Open Session (Multi-Purpose Room) www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda,and which are within its jurisdiction,under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting,information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate,please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to the District's website as soon as practicable following the meeting. ®Recycled Paper CENTRAL CONTRA COSTA SANITARY DISTRICT June 16, 2016 Board Agenda-Page 2 Closed Session — Caucus Room (not video recorded) 8:00 a.m. 1. ROLL CALL 2. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) 3. PUBLIC COMMENT 4. CLOSED SESSION a. Conference with Legal Counsel -Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2). • One potential case. 5. RECESS TO OPEN SESSION The Board will recess and reconvene in open session in the Multi-Purpose Room. Open Session — Multi-Purpose Room (video recorded) 8:30 a.m. 6. ROLL CALL 7. REPORT OUT OF CLOSED SESSION 8. PUBLIC COMMENT PERIOD 9. REQUESTS TO CONSIDER MATTERS OUT OF ORDER 10. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of Board meetings held: 1) May 19, 2016; and 2) June 2, 2016. b. Approve updated salary schedule for all District job classifications effective April 18, 2016 to meet disclosure requirements of a "publicly available pay schedule" under the Public Employees' Pension Reform Act (PEPRA). Approval recommended by Administration Committee. CENTRAL CONTRA COSTA SANITARY DISTRICT June 16, 2016 Board Agenda-Page 3 C. Authorize the General Manager to amend an existing agreement with Woolpert, Inc. to increase the cost ceiling by $120,000, from $400,000 to $520,000, for professional services for the Computerized Maintenance Management System (CMMS) Replacement, District Project 8242. Approval recommended by Engineering & Operations Committee. d. Authorize the General Manager to execute an agreement with DTN Engineers, Inc. for professional engineering design services in an amount not to exceed $150,000 for the treatment plant Fire Protection System Improvements, Phase 2, District Project 7322. Approval recommended by Engineering & Operations Committee. e. Award a three-year contract in the total amount of$2,389,790 to Overmiller, Inc. DBA: Roto-Rooter Sewer Service, the lowest responsive and responsible bidder for the District-Wide Sewer Closed Circuit Television (CCTV) Inspection Project; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. Approval recommended by Engineering & Operations Committee. f. Set public hearing for July 21, 2016 at 2:00 p.m. to consider placing the following items on the Fiscal Year 2016-17 Contra Costa County Tax Roll for collection: 1) Fiscal Year 2016-17 Sewer Service Charge; 2) Fiscal Year 2016-17 Capacity Use Charges; 3) Fiscal Year 2016-17 Assessments for: • Contractual Assessment Districts (CADs); • Alhambra Valley Assessment Districts (AVADs); and • Other fee installment payment programs. 11. REPORTS AND ANNOUNCEMENTS a. General Manager 1) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District CENTRAL CONTRA COSTA SANITARY DISTRICT June 16, 2016 Board Agenda-Page 4 d. Board Members 1) Committee Minutes a) May 31, 2016 — Finance Committee meeting — President Pilecki and Member Causey. b) June 6, 2016 —Administration Committee meeting — Member Williams and Member McGill. c) June 7, 2016 — Engineering & Operations Committee meeting — Member Causey and President Pilecki. Staff Recommendation: Receive the minutes. 2) Reports and Announcements - Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. Member Williams Member Causey • June 3, 2016 — Board Liaison Southern Area Briefing in San Ramon. Member McGill • May 5, 2016 — Contra Costa County Mayors' Conference hosted by the City of Pleasant Hill. Topic: Driverless vehicles and their impact on economic development in Contra Costa County. President Pilecki Staff Recommendation: Receive the reports. 3) Requests for Stipend/Reimbursement or Conference Attendance— Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. CENTRAL CONTRA COSTA SANITARY DISTRICT June 16, 2016 Board Agenda-Page 5 12. COMPREHENSIVE WASTEWATER MASTER PLAN (CWMP) WORKSHOP (Approximately 5 hours, including staff and consultant presentations.) a. Treatment Plant (TP) Master Plan Update • Master Plan Drivers and Goals • Treatment Plant of the Future • Key Findings and Preliminary Recommendations • Preliminary Updated Capital Improvement Program Costs —TP Only • Next Steps b. Collection System Master Plan Update • Collection System Model Update • Introduction to Sewer Replacement Program using InfoMaster • Next Steps C. New Board Policies Discussions and Considerations 1) Consider new Board Policy on energy 2) Consider new Board Policy on private sewer laterals Staff Recommendation: Hold CWMP Workshop and provide input to staff. 13. EMERGENCY SITUATIONS 14. REQUESTS FOR FUTURE AGENDA ITEMS 15. ADJOURNMENT CENTRAL CONTRA COSTA SANITARY DISTRICT June 16, 2016 Board Agenda-Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING/ATTENDEES LOCATION JUNE 2016 Tuesday Real Estate, Environmental & Planning Second Floor Executive Conference June 21 Committee Meeting Room 3:00 p.m. McGill, Ne'edl Monday Finance Committee Meeting Third Floor Executive Conference Room June 27 Pilecki, Causey 3:00 p.m. Thursday Administration Committee Meeting Second Floor Executive Conference June 30 Williams,McGill Room 8:30 a.m. JULY 2016 Wednesday Engineering&Operations Committee Second Floor Conference Room July 6 Meeting 8:00 a.m. Causey, cki Thursday Board Meeting Board Room July 7 Board of Directors 2:00 p.m. Thursday Administration Committee Meeting Third Floor Executive Conference Room July 14 Williams, McGill 8:30 a.m. Thursday Board Meeting Board Room July 14(Tentative) Board of Directors 2:00 p.m. Thursday Board Meeting Board Room July 21 Board of Directors 2:00 p.m. Monday Administration Committee Meeting Third Floor Executive Conference Room July 25 Williams,McGill 8:30 a.m. Monday Finance Committee Meeting Third Floor Executive Conference Room July 25 Pilecki, Causey 3:00 P.M. Tuesday Real Estate, Environmental &Planning Second Floor Executive Conference July 26 Committee Meeting Room 3:00 p.m. McGill,Ne'edl Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 6/10/16