HomeMy WebLinkAbout03. Draft Position Paper to award contract for District-wide Sewer CCTV Inspection projectCentral Contra Costa Sanitary District
BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 16, 2016
Subject:
3.
AWARD A CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO
EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL
REQUIREMENTS WITH OVERMILLER, INC. DBA: ROTO -ROOTER
SEWER SERVICE FOR THE DISTRICT -WIDE SEWER CCTV
INSPECTION PROJECT
Submitted By: Initiating Dept./Div.:
Alex Rozul Operations/Collection System Operations
Senior Engineer Division
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
P. Seitz — CSO Division Manager
E. Lopez — Capital Projects Division Manager
A. Sasaki — Deputy General Manager
Roger S. Bailey
General Manager
ISSUE: On June 1, 2016, two sealed bids were received and opened for the
District -Wide Sewer Closed Circuit Television (CCTV) Inspection Project. The Board of
Directors must award the contract or reject bids within 50 days of the bid opening.
Authorize the General Manager to execute the Contract Documents subject to
SUBMITTAL requirements.
BACKGROUND: The District began the Sewer CCTV Inspection program in 2002.
The program goal is to assess the condition of the collection system through video
inspection. In addition, the video and data collected is used by the Collection System
Operations Division (CSOD) to identify pipes in need of urgent cleaning and to optimize
cleaning schedules. Unlike previous CCTV inspection projects, this project has a
three-year duration and combines inspection for asset management with on-call
inspection for pre -design for sewer renovation projects.
District staff prepared the plans and specifications for the project. The Engineer's
estimate for the District -Wide Sewer CCTV Inspection Project is $2,820,000. This
project was advertised on May 11 and 16, 2016. Two sealed bids ranging from
$2,389,790 to $4,544,890 were received and publicly opened on June 1, 2016. CSOD
conducted a technical and commercial review of the bids and determined that
Overmiller, Inc. DBA: Roto -Rooter Sewer Service is the lowest responsive and
responsible bidder with a bid amount of $2,389,790. A summary of bids received is
shown in Attachment 1.
The District will administer the contract and provide contract administration, inspection,
and submittal review.
FLP
Page 1 of 3
POSITION PAPER
Board Meeting Date: June 16, 2016
Subject AWARD A CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO
EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL
REQUIREMENTS WITH OVERMILLER, INC. DBA: ROTO -ROOTER
SEWER SERVICE FOR THE DISTRICT -WIDE SEWER CCTV INSPECTION
PROJECT
CEQA: Staff has concluded that this project is exempt from CEQA under District CEQA
Guidelines Section 15262, since it will provide information for design of sewer
improvements and will not have a legally binding effect on later activities. Authorization
of the award of the contract for this project will establish the Board of Directors'
independent finding that this project is exempt from CEQA.
ALTERNATIVES/CONSIDERATIONS: Reject all bids, which is not recommended.
FINANCIAL IMPACTS: The total agreement amount may reach up to $2,389,790 at
the end of the third year. The annual expenditure for this project is estimated at
$940,000 and is included in the Fiscal Year 2016-17 Operations and Maintenance
budget and Capital Improvement Program budget.
COMMITTEE RECOMMENDATION: The Engineering and Operations Committee
reviewed this project at its meeting on June 7, 2016, and recommended award of the
project.
RECOMMENDED BOARD ACTION: Staff recommends the following:
1. Find that the project is exempt from CEQA,
2. Award a contract in the amount of $2,389,790 for the District -Wide Sewer CCTV
Inspection Project to Overmiller, Inc. DBA: Roto -Rooter Sewer Service, the
lowest responsive and responsible bidder, and
3. Authorize the General Manager to execute the Contract Documents subject to
SUBMITTAL requirements.
Attached Suoportina Document:
1. Summary of Bids
Page 2 of 3
ATTACHMENT 1
DISTRICT -WIDE SEWER CCTV
INSPECTION PROJECT
SUMMARY OF BIDS
DATE: JUNE 1, 2016
PROJECT NAME: DISTRICT -WIDE SEWER CCTV INSPECTION PROJECT
NO. OF ADDENDA: 0 ENGINEER'S ESTIMATE: $2,820,000
NO. BIDDER BID PRICE
Overmiller, Inc.
1 DBA: Roto -Rooter Sewer Service $2,389,790
Concord, CA 94520
2 Pipe and Plant Solutions, Inc. $4,544,890
Berkeley, CA 94710
BIDS OPENED BY: Elaine R. Boehme, CMC DATE June 1, 2016
Page 3 of 3