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HomeMy WebLinkAbout04.a.1) Approve minutes of meeting held 05-05-16 4. a. 1� Central Contra Costa Sanitary District -Aft Protecting public health and the environment 5019 Imhoff Place,Martinez,CA 94553-4392 MINUTES* BOARD OF DIRECTORS: TAD J.PILECKI President REGULAR BOARD MEETING PAUL H.CAUSEY DRAFT President Pro Tem Thursday, May 5, 2016 MICHAEL R.MCCILL 1:00m. — Closed Session JAMES A."EJEDLY p' DAVID R.WILLIAMS 2:00 p.m. — Open Session (Board Room) Closed Session (not video recorded) 3`d Floor Informal Conference Room - 1:00 p.m. 1. ROLL CALL A regular meeting of the Board of Directors was called to order by President Pilecki at 1:00 p.m. in the Caucus Room. PRESENT.• Members: Causey, McGill, Nejedly, Williams, Pilecki ABSENT.• Members: None 2. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) District Counsel Kent Alm announced that a closed session would be held for Item 4.a. 3. PUBLIC COMMENT None. 4. CLOSED SESSION a. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • IEDA • Bryce Consulting • General Manager Roger S. Bailey Due to technical difficulties, these minutes are not supplemented by a corresponding video recording. CENTRAL CONTRA COSTA SANITARY DISTRICT May 5, 2016 Board Meeting Minutes-Page 2 Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS/CG) • Management Group 5. RECESS TO OPEN SESSION The Board recessed at 2:10 p.m. and reconvened in open session in the Board Room. Open Session — Board Room (Due to technical difficulties, the open session was not recorded.) 6. ROLL CALL A regular meeting of the Board of Directors was called to order by President Pilecki at 2:13 p.m. Secretary of the District Elaine Boehme called roll. PRESENT: Members: Causey, McGill, Nejedly, Williams, Pilecki ABSENT.• Members: None a. Pledge of Allegiance The Board, staff and audience joined in the Pledge of Allegiance. b. Welcome participants in Central San Academy. President Pilecki explained that five of six sessions of the District's first-ever Central San Academy have been completed with 23 members of the public, some of whom were in the audience. After introducing themselves, President Pilecki noted they have been very engaged in the process and interested in the material that has been presented by staff and Board Members over the past weeks. He thanked the attendees for their interest and participation, stating that he looks forward to the final session on May 10 when there will be a question-and-answer segment with Board Members, followed by a graduation ceremony. BOARD ACTION: President Pilecki welcomed the participants. 7. REPORT OUT OF CLOSED SESSION With regard to the Closed Session held in the 3rd Floor Informal Conference Room immediately prior to the open session, District Counsel Kent Alm reported that no reportable action was taken. CENTRAL CONTRA COSTA SANITARY DISTRICT May 5, 2016 Board Meeting Minutes-Page 3 8. PUBLIC COMMENT PERIOD No comments. 9. REQUESTS TO CONSIDER MATTERS OUT OF ORDER None. 10. AWARDS AND PRESENTATIONS a. Presentation of the 2016 Award of Distinction from the California Association of Public Information Officials (CAPIO) for the District's Pipeline customer newsletter. Communication Services and Intergovernmental Relations Manager Emily Barnett acknowledged the members of her department, whose shared efforts and contributions have made the Pipeline a favorite of both the District's customers and their peers in the communications industry. BOARD ACTION: Communication Services and Intergovernmental Relations Manager Emily Barnett presented the award to Board President Pilecki. 11. CONSENT CALENDAR a. Approve minutes of April 21, 2016 Board meeting. b. Approve expenditures dated May 5, 2016. Approval recommended by Finance Committee. C. Receive March 2016 Financial Statements and Investment Reports. Approval recommended by Finance Committee. d. Set public hearing for June 2, 2016 at 2:00 p.m. to consider the following: 1) • Adopting a codified ordinance amending District Code Chapter 6.30 related to the schedule of environmental and development-related rates and charges to retitle the schedule; • Adopting an uncodified ordinance amending the Schedule of Environmental and Development-Related Rates and Charges effective July 1, 2016; and • Adopting an uncodified ordinance amending the Schedule of Capacity Fees effective July 1, 2016. 2) Adopting the Fiscal Year 2016-17 District Budget. CENTRAL CONTRA COSTA SANITARY DISTRICT May 5, 2016 Board Meeting Minutes-Page 4 e. Adopt new Board Policy No. BP 024 — Occupational Health and Safety (formerly referred to as "Safe and Healthy Work Environment'). Approval recommended by Administration Committee. f. Approve annual salary adjustment effective April 18, 2016 for Secretary of the District Elaine R. Boehme, an unrepresented employee, to conform to salary adjustment in the most recent Management Group Memorandum of Understanding (MOU). Approval recommended by Administration Committee. g. Adopt Resolution No. 2016-015 authorizing (1) the District to become a member of the California State Association of Counties (CSAC) Excess Insurance Authority (Authority) effective July 1, 2016 to access lower-cost employee benefits; (2) authorize execution of the CSAC Joint Powers Agreement; and (3) except for actions that require Board approval, appoint the General Manager and Deputy General Manager to act in all matters related to the District's membership in the CSAC Authority. Approval recommended by Administration Committee. h. Adopt Resolution No. 2016-016 accepting a grant of easement (related to the Lafayette Sewer Renovation Project, Phase 10, District Project 8426) from Brian Hagerty and Terese Hagerty, owners of the property located at 3314 Walnut Lane in Lafayette (APN: 236-142-005-8); and authorizing staff to record documents with the Contra Costa County Recorder. With respect to Item 11.d.1), President Pilecki noted that the Finance Committee reviewed the item at its April 22, 2016 meeting and recommended setting the public hearing. BOARD ACTION: Motion was made by Member Causey and seconded by Member Williams to adopt the Consent Calendar Items as recommended. Motion passed by unanimous vote of the Board. 12. REPORTS AND ANNOUNCEMENTS a. General Manager 1) Reports a) Receive overview of Fiscal Year (FY) 2016-17 District Budget. Reviewed by Finance Committee. General Manager Roger S. Bailey presented an updated PowerPoint from the one contained in the agenda packet, stating that staff is presenting a balanced budget for FY 2016-17 The complete FY 2016-17 Budget will be available at the Board CENTRAL CONTRA COSTA SANITARY DISTRICT May 5, 2016 Board Meeting Minutes-Page 5 meeting on May 19, at which time a more detailed presentation will be given. He said his presentation at this meeting was meant to be a brief overview of the proposed budget, including format and content changes made from previous years' budgets. He also briefly highlighted projected revenues and expenses for the coming fiscal year. BOARD ACTION: Received the presentation. 2) Announcements a) Public Bidding of District-Wide Closed Circuit Television (CCTV) Inspection of Sanitary Sewers Project 2016 b) District Enters into Five-Year Contract with En Pointe for Microsoft Software License and Support c) District Conducts Training Session for Staff on California Public Records Act d) Bike to Work Day Scheduled for May 12, 2016 e) Stop Notice Received on Collection System Operations and Household Hazardous Waste Facility Solar Installations/ SunEdison Bankruptcy f) Quarterly Update on the District's Energy Consumption General Manager Bailey made the following announcement at the meeting: g) General Manager Bailey welcomed the participants of the Central San Academy. BOARD ACTION: Received the announcements. b. Counsel for the District With regard to the announcement above regarding the stop notice received on the solar installations due to the SunEdison bankruptcy, Mr. Alm announced that the contractor has essentially finished the work but has lost his California contractor's license. Counsel is in the process of investigating how to get the projects certified. BOARD ACTION: Received the announcement. CENTRAL CONTRA COSTA SANITARY DISTRICT May 5, 2016 Board Meeting Minutes -Page 6 C. Secretary of the District Secretary of the District Elaine Boehme announced the following upcoming Committee meetings: Administration —Monday, May 9 at 8:30 a.m. Engineering & Operations — Tuesday, May 10 at 10:30 a.m. Real Estate, Environmental& Planning— Tuesday, May 10 at 3:00 p.m. BOARD ACTION: Received the announcement. d. Board Members 1) Committee Minutes a) April 20, 2016 —Administration Committee meeting — Member Williams and Member McGill. b) April 22, 2016 — Finance Committee meeting — President Pilecki and Member Causey. c) April 26, 2016 — Real Estate, Environmental & Planning Committee meeting — Member McGill and Member Nejedly. BOARD ACTION: Received the minutes. 2) Reports and Announcements - Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. Member Causey— No report. Member Neiedly— No report. Member McGill • May 3, 2016 — State of the District presentation to the Walnut Creek City Council. • May 4, 2016 — Meeting with Rossmoor officials in Walnut Creek regarding services provided by the District. • May 4, 2016 —Walnut Creek Chamber of Commerce & Visitors Bureau 90th Birthday and 2016 Installation and Awards Luncheon in Walnut Creek. CENTRAL CONTRA COSTA SANITARY DISTRICT May 5, 2016 Board Meeting Minutes- Page 7 Member McGill announced that he will be away from the District from May 13 to June 6, 2016. In response to a question from Member Causey, Member McGill said his presentation to the Walnut Creek City Council was well received. The meeting with Rossmoor officials also went well. They expressed interest in exploring possibilities for golf course maintenance. He said he raised the issues of satellite water recycling facilities (SWRFs) and water wheeling, both of which were positively received. Member Williams • April 19, 2016 — State of the District presentation to the Orinda City Council. President Pilecki • April 23, 2016 — 2016 Martinez Citizen of the Year Awards Dinner. BOARD ACTION: Received the reports. 3) Requests for Stipend/Reimbursement or Conference Attendance — Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. No requests. 13. EMERGENCY SITUATIONS None. 14. REQUESTS FOR FUTURE AGENDA ITEMS Member Causey asked for an update on his suggestion made at the April 7, 2016 Board meeting for a presentation at the Contra Costa Mayors'Conference on the District's recently completed Recycled Water Wholesale Opportunities study conducted by RMC Water and Environment. Ms. Barnett said the Mayors' Conference schedule is full until the end of summer but, given the urgent need for recycled water during the warm summer months, she is attempting to facilitate an earlier presentation. CENTRAL CONTRA COSTA SANITARY DISTRICT May 5, 2016 Board Meeting Minutes-Page 8 15. ADJOURNMENT The meeting was adjourned at 2:45 p.m. Tad J. Pilecki President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Elaine R. Boehme, CMC Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California