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Home My WebLink About00. BOARD AGENDA 05-19-16 Central Contra Costa Sanitary District Protecting public BOARD OF DIRECTORS: REGULAR BOARD MEETING TAD J.PILECKI President AGENDA PAUL H.CAUSEY President Pro Tem Board Room MJAMES A.NF.JEDI.Y Thursday DAVID R.WILLIAMS May 19, 2016 PHONE: (925)228-9500 2:00 p.m. - Open Session FAX.- (925)372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda,and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk,5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate,please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to the District's website as soon as practicable following the meeting. ®Recycled Paper CENTRAL CONTRA COSTA SANITARY DISTRICT May 19, 2016 Board Agenda - Page 2 1. ROLL CALL a. Pledge of Allegiance 2. PUBLIC COMMENT PERIOD 3. REQUESTS TO CONSIDER MATTERS OUT OF ORDER 4. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of Board meetings held on the following dates: 1) May 5, 2016; 2) May 10, 2016; and 3) May 12, 2016. b. Authorize the reclassification of one Senior Accountant position (S-70, $92,115-$111,554) to a Finance Administrator position (S-78, $111,554- $135,225.) Approval recommended by Administration Committee. c. Authorize the General Manager to pre-purchase natural gas through a service agreement with Shell Energy North America, LP, for the period January 1, 2018 through December 31, 2018, at a price not to exceed $4.50 per decatherm, not including transportation service costs. Approval recommended by Engineering & Operations Committee. d. Approve a supplemental authorization of $423,867 from the Sewer Construction Fund to the Development Sewerage Project, District Project 8420. Approval recommended by Engineering & Operations Committee. e. Award a construction contract in the amount of $563,500 to National High Voltage Services, Inc., the lowest responsive and responsible bidder for the Substation 16 Switchgear Replacement, District Project 7324; authorize the General Manager to execute the contract documents subject to submittal requirements; and authorize the General Manager to execute an agreement amendment with Brown and Caldwell to increase the cost ceiling from $850,000 to $990,000 to provide as-needed construction services for the Project. Approval recommended by Engineering & Operations Committee. f. Authorize the General Manager to solicit and negotiate a construction contract for the Pump and Blower Building Seismic Upgrades, District Project 7291. Approval recommended by Engineering & Operations Committee. CENTRAL CONTRA COSTA SANITARY DISTRICT May 19, 2016 Board Agenda - Page 3 5. OTHER BOARD ACTION ITEMS a. Consider the following: 1) Eliminating the use of budget allocations among the four Capital Improvement Programs (CIP) in favor of implementing individual project budgets, effective July 1, 2016; and 2) Adopting Resolution No. 2016-017: a) Amending the table of authorization limits under the CIP Budget to (1) reflect the elimination of CIP Budget allocations effective July 1, 2016, and (2) modify current authorization limits for the General Manager and Board of Directors related to the CIP Budget commencing with Fiscal Year 2016-17; and b) Rescinding Resolution No. 2014-008, effective July 1, 2016. Proposed new authorization limits recommended for approval by Engineering & Operations Committee. (5 minute staff presentation.) Staff Recommendation (Motion Required): Receive the presentation, authorize eliminating the use of CIP Budget allocations, review proposed new authorization limits, and adopt Resolution No. 2016-017. 6. REPORTS AND ANNOUNCEMENTS a. General Manager 1) Reports a) Receive Strategic Plan for Fiscal Years 2016-18. Reviewed by Administration Committee. (10 minute staff presentation.) Staff Recommendation: Receive Strategic Plan for Fiscal Years 2016-18. b) Receive District Budget for Fiscal Year 2016-17. Operations and Maintenance portion reviewed by Finance Committee; Capital portion reviewed by Engineering & Operations Committee. (15 minute staff presentation.) Staff Recommendation: Receive District Budget for Fiscal Year 2016-17. CENTRAL CONTRA COSTA SANITARY DISTRICT May 19, 2016 Board Agenda - Page 4 2) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District c. Secretary of the District d. Board Members 1) Committee Minutes a) May 9, 2016 – Administration Committee meeting – Member Williams and Member McGill. b) May 10, 2016 – Engineering & Operations Committee meeting – Member Causey and President Pilecki. c) May 10, 2016 – Real Estate, Environmental & Planning Committee meeting – Member McGill and Member Nejedly. Staff Recommendation: Receive the minutes. 2) Reports and Announcements - Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. Member Causey Member Nejedly Member Williams President Pilecki • May 5, 2016 – Contra Costa County Mayors’ Conference hosted by the City of Pleasant Hill. Staff Recommendation: Receive the reports. 3) Requests for Stipend/Reimbursement or Conference Attendance – Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. CENTRAL CONTRA COSTA SANITARY DISTRICT May 19, 2016 Board Agenda - Page 5 7. EMERGENCY SITUATIONS 8. REQUESTS FOR FUTURE AGENDA ITEMS 9. ADJOURNMENT CENTRAL CONTRA COSTA SANITARY DISTRICT May 19, 2016 Board Agenda - Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 5/13/16 DATE/TIME MEETING/ATTENDEES LOCATION MAY 2016 Monday May 23 3:00 p.m. Finance Committee Meeting Pilecki, Causey Third Floor Executive Conference Room JUNE 2016 Thursday June 2 2:00 p.m. Board Meeting Board of Directors Board Room Monday June 6 8:30 a.m. Administration Committee Meeting Williams, McGill Third Floor Executive Conference Room Tuesday June 7 10:30 a.m. Engineering & Operations Committee Meeting Causey, Pilecki Second Floor Conference Room Thursday June 16 8:00 a.m. to 2:00 p.m. Special Board Meeting (CWMP Workshop) Board of Directors Multi-Purpose Room Tuesday June 21 3:00 p.m. Real Estate, Environmental & Planning Committee Meeting McGill, Nejedly Third Floor Executive Conference Room Thursday June 23 (Tentative) 2:00 p.m. Special Board Meeting Board of Directors Board Room Monday June 27 3:00 p.m. Finance Committee Meeting Pilecki, Causey Third Floor Executive Conference Room Wednesday June 29 8:30 a.m. Administration Committee Meeting Williams, McGill Third Floor Executive Conference Room