HomeMy WebLinkAbout04. Draft PP to authorize supplemental funds for the Development Sewerage Project, DP 8420Central Contra Costa Sanitary District
BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: May 19, 2016
Subject:
AUTHORIZE SUPPLEMENTAL FUNDS FOR THE DEVELOPMENT
SEWERAGE PROJECT, DISTRICT PROJECT 8420
Submitted By:
Initiating Dept./Div.:
Tom Godsey, Senior Engineer Engineering and Technical Services/
Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
E. Lopez — Capital Projects Division Manager
JM. Petit — Director of Engineering and Technical Services
Roger S. Bailey
General Manager
ISSUE: Board authorization is required to authorize supplemental funds to program
contingency accounts.
BACKGROUND: The District requires property owners to pay for the main sewers
needed to serve their property. Where sewers are designed and installed by developers
or other private parties, District planning, plan review, right-of-way, inspection, and
record drawing/mapping effort is required to ensure that contributed sewers meet the
District's Standard Specifications for Design and Construction. These activities are
capitalized under the Development Sewerage Project, District Project 8420. A portion
of the revenue collected for plan review, right-of-way, and inspection is credited to the
Sewer Construction Fund and offsets the expenditures made under this capital project.
The adopted Fiscal Year (FY) 2015-16 Capital Improvement Budget (GIB) included an
estimated $700,000 of expenditures budgeted within this fiscal year. Due to the
increase of development activities, staff has estimated that the expenditures for the
project will reach up to $1,150,000. As of March 31, 2016, this project has expended
approximately $2,780,000, and the total project budget is $3,940,000.
FINANCIAL IMPACTS: None. The Development Sewerage Project is a cost -neutral
project paid for by Development fees. A total of $450,000 is estimated to continue the
work projected under this project. To date, the balance for the FY 2015-16 Collection
System (CS) Program Contingency Account is $26,133. Therefore, a supplemental
authorization of $423,867 from the Sewer Construction Fund to the CS Contingency
Account is required to fund the project. Upon funding the project, the remaining
balance of the CS Contingency Account will be zero.
ALTERNATIVES/CONSIDERATIONS: A financial alternative would be to transfer the
funds from the Treatment Plant Unallocated Account instead of a supplemental
authorization from the Sewer Construction Fund. Currently, there is approximately
$3 million unallocated due to the delay of the Pump and Blower Seismic Upgrades,
Page 1 of 2
POSITION PAPER
Board Meeting Date: May 19, 2016
Subject AUTHORIZE SUPPLEMENTAL FUNDS FOR THE DEVELOPMENT
SEWERAGE PROJECT, DISTRICT PROJECT 8420
District Project 7291, which recently did not receive any bids and is unlikely to be under
contract this fiscal year.
Staff is currently evaluating the Development Sewerage project cash flow projections
and will update the total project costs based on the increase of development in our
service area.
COMMITTEE RECOMMENDATION: The Engineering and Operations Committee
reviewed this subject at the meeting on May 10, 2016, and recommended approval of
the supplemental authorization.
RECOMMENDED BOARD ACTION: Approve a supplemental authorization of
$423,867 from the Sewer Construction Fund to the FY 2015-16 Collection System
Program Contingency Account for the Development Sewerage Project, District Project
8420.
Page 2 of 2