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Home My WebLink AboutBOARD MINUTES 04-21-161 J J Central Contra Costa Sanitary District Protecting public health and the environment 5019 Imhoff Place, Martinez, CA 94553-4392 MINUTES* Special Board Meeting Thursday, April 21, 2016 SPECIAL BOARD MEETING Board Room (video recorded) 1:00 p.m. 1. ROLL CALL BOARD O/ DIRECTORS: 7.1D l l'ILF_CR/ Prcridoil // C-II±SEP PI +hl. b! /',. Ton %I/CIbtE.LR MC (a/7. J.-1,1/ES :1 NF_J!-DL 1' DAVID R R'/LL/-I,IIS A special meeting of the Board of Directors was called to order by President Pilecki at 1:00 p.m. Secretary of the District Elaine Boehme called roll: PRESENT: Members: Causey, McGill, Nejedly, Pilecki ABSENT: Members: Williams a. Pledge of Allegiance to the Flag The Board, staff and audience joined in the Pledge of Allegiance. 2. PUBLIC COMMENTS None. 3. CONSENT CALENDAR a. Approve minutes of April 7, 2016 Board meeting. b. Adopt Resolution No. 2016-014 revising Board meeting agenda format - Order of Business. Approval recommended by Administration Committee. c. Award a construction contract in the amount of $379,000 to CWS Construction Group, Inc., the lowest responsive and responsible bidder for the Headquarters Office Building (HOB) Improvements, District Project 8234; find that the project is exempt from California Environmental Quality Act These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. Book 64 — Page 215 CENTRAL CONTRA COSTA SANITARY DISTRICT April 21, 2016 Board Meeting Minutes — Book 64 -Page 216 (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. Approval recommended by Engineering & Operations Committee. d. Approve a contingency project in the amount of $450,000 for improvements to the Residential Recycled Water Fill Stations at the District; find that these improvements are exempt from CEQA; and approve a supplemental authorization of $300,000 from the Sewer Construction Fund for these improvements. Reviewed by Real Estate, Environmental & Planning Committee. BOARD ACTION: Motion was made by Member McGill and seconded by Member Causey to adopt the Consent Calendar as recommended. Motion passed by unanimous vote of the Board Members present. [Williams absent.] 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None. 5. REPORTS a. General Manager 1) State of the Contra Costa Water District (CCWD) presentation by CCWD Board President Lisa M. Borba. Ms. Borba gave her presentation, which was accompanied by a PowerPoint. BOARD ACTION: Received the presentation. 2) Report on 2017 Labor Negotiations Planning Schedule, including review of Gantt chart of activities. Reviewed by Administration Committee. Human Resources Manager Teji O'Malley presented the information contained in the agenda materials. BOARD ACTION: Received the report. 3) Annual update on Recycled Water Program, including 2015 Recycled Water Annual Report. Reviewed by Real Estate, Environmental and Planning Committee. Associate Engineer Melody LaBella presented the annual update. In response to a question from President Pilecki regarding the recent agreement to provide up to 0.5 million gallons per day of recycled CENTRAL CONTRA COSTA SANITARY DISTRICT April 21, 2016 Board Meeting Minutes — Book 64 -Page 217 water to Shell Refinery in Martinez, Director of Engineering and Technical Services Jean -Marc Petit explained that a representative from Shell recently expressed reservation about the quality of the recycled water. Staff will be exploring options with CCWD and Shell to see if the issue can be resolved. BOARD ACTION: Received the update. 4) Presentation of video clip on recent outreach efforts regarding overflow protection devices (OPDs). Communication Services & Intergovernmental Affairs Manager Emily Barnett presented the video clip which was recently filmed by Media Production Technician Joseph Zumbo to promote the District's services and initiatives regarding OPDs. Ms. Barnett also presented a photo entitled "CCCSD furnace repair" which was taken by Mr. Zumbo, and announced that the photo recently received first place from the Califomia Water Environment Association (CWEA) in its 2016 Photo Contest. BOARD ACTION: Watched the video clip. 5) Update on Information Technology (IT) Master Plan, including update on improvements to Enterprise Resource Planning (ERP) software. Reviewed by Finance Committee. Information Technology Manager John Huie and Director of Administration David Heath presented the PowerPoint included with the agenda materials. BOARD ACTION: Received the update. 6) Presentation on public outreach plan and associated outreach messaging for the Comprehensive Wastewater Master Plan (CWMP). Sara Katz of Katz & Associates reviewed the PowerPoint presentation included with the agenda materials and provided an update on the public outreach plan and associated messaging for the CWMP. Member Causey requested that the District's Recycled Water Program be included as part of the messaging. BOARD ACTION: Received the presentation and provided input to staff. CENTRAL CONTRA COSTA SANITARY DISTRICT April 21, 2016 Board Meeting Minutes — Book 64 -Page 218 7) General Manager Announcements a) The Pipeline newsletter wins Award of Distinction from California Association of Public Information Officials (CAPIO) b) Recap of contracts signed by General Manager during first quarter 2016 c) District photo wins First Place at CWEA 2016 Photo Contest d) Thank you received for District's recent donation to California Association of Sanitation Agencies (CASA) Education Foundation Member Bailey made the following announcement at the meeting: e) Member Bailey announced that he attended the first of three meetings of the Bay Area Regional Reliability Task Force last Friday on behalf of the Bay Area Clean Water Agencies (BACWA), the purpose of which is to discuss the initiative to develop a regional solution to improve water supply reliability to area residents and business. This effort is sponsored by the Bureau of Reclamation. BOARD ACTION: Received the announcements. b. Counsel for the District No report. c. Secretary of the District Secretary of the District Elaine Boehme announced the following upcoming Committee meetings: Finance — Friday, April 22, 2016 at 9:00 a.m. Real Estate, Environmental & Planning — Tuesday, April 26, 2016 at 3:00 p.m. d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. Member Neiedlv — No report. CENTRAL CONTRA COSTA SANITARY DISTRICT April 21, 2016 Board Meeting Minutes — Book 64 -Page 219 1 Member Causev a) April 4, 2016 — Engineering & Operations Committee meeting — Member Causey and President Pilecki. • April 7, 2016 — California Water Environment Association (CWEA) San Francisco Bay Section dinner meeting in Pleasant Hill. • April 11-13, 2016 — National Association of Clean Water Agencies (NACWA) National Water Policy Forum in Washington, D.C. Member Causey summarized issues raised at this Forum which were deemed of relevance to the District. Member McGill • April 7, 2016 — Contra Costa Mayors Conference hosted by the Town of Moraga. b) April 11, 2016 —Administration Committee meeting — Member Williams and Member McGill. c) April 12, 2016 — Real Estate, Environmental & Planning Committee meeting — Member McGill and Member Nejedly. • April 18, 2016 — Liaison meeting with City of Walnut Creek officials. • April 18, 2016 — California Special Districts Association — Contra Costa Chapter (CCSDA) quarterly meeting in Martinez. Member McGill announced that the recent election scheduled by the Local Area Formation Commission (LAFCO) at the CCSDA meeting failed to obtain a quorum so, despite eight nominations for his re-election, no election took place. He will continue to serve as LAFCO Board Member until an election is conducted. President Pilecki President Pilecki announced that he and Member Causey attended the most recent Central San Academy session, which is being well received by attendees. BOARD ACTION: Received the reports. CENTRAL CONTRA COSTA SANITARY DISTRICT April 21, 2016 Board Meeting Minutes — Book 64 -Page 220 2) Board Member Announcements Member McGill provided a written report covering his announcements and other meetings. BOARD ACTION: Received the announcements. 3) Board Member requests for authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. No requests. 6. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None. 7. SUGGESTIONS FOR FUTURE AGENDA ITEMS Member Nejedly suggested that the meeting be adjourned in memory of Dr. Mario M. Menesini, for whom the District's Environmental Laboratory was renamed earlier in the day. 8. ADJOURNMENT The meeting was adjourned at 2:45 p.m. in honor of Dr. Mario M. Menesini. og-j 1 6a ' Tad J. Pileckt' President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Elaine R. Boehme, CMC Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California