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Home My WebLink About12.d.1)a) Minutes-Administration Committee 4-20-16 llh)a) Central Contra Costa Sanitary District Protecting public health and the environment 5019 Imhoff Place,Martinez, CA 94553-4392 SPECIAL MEETING OF THE BOARD OF DIRECTORS: CENTRAL CONTRA COSTA TAD J.PILECKI SANITARY DISTRICT President ADMINISTRATION COMMITTEE PAUL H.CAUSEY President Pro Tem MICHAEL R.MCGILL MINUTES JAMES A.NEJEDLY DAVID R.WILLIAMS PHONE: (925)228-9500 Wednesday, April 20, 2016 FAX: (925)372-0192 8:30 a.m. www.centralsan.org Executive Conference Room 5019 Imhoff Place Martinez, California Committee: Chair David Williams Member Mike McGill Staff.• General Manager Roger S. Bailey Deputy General Manager Ann Sasaki Secretary of the District Elaine Boehme District Counsel Kent Alm Human Resources Manager Teji O'Malley Communication Services & Intergovernmental Relations Manager Emily Barnett Safety Office Jerry Ledbetter (left after Item 3.) Assistant to the Secretary of the District Donna Anderson 1. Call Meeting to Order Chair Williams called the meeting to order at 8:35 a.m. 2. Public Comments None. 3. Review revised draft Board Policy No. BP 024 — Occupational Health and Safety The Committee Members approved the revised draft policy in concept and suggested several minor wording changes. COMMITTEE ACTION: Requested several additional wording changes and recommended Board approval as edited. Administration Committee Minutes April 20, 2016 Page 2 4. Review draft Board Policy No. BP 023 — Board Ethics and Conduct The Committee Members provided feedback on the draft policy and asked Mr. Alm and Ms. Boehme to edit and/or augment certain sections regarding conflicts of interest and disclosing ex parte issues prior to Board deliberation, providing disclosure when Board Members have made public presentations that may have a relationship to their duties as a board member, the importance of listening to all information and evidence prior to reaching final conclusion, whether or not to include a provision for regular Board self-assessment (e.g. in odd-numbered years), and maintaining order at meetings. Ms. Boehme noted that an ethics and conduct policy is not necessarily geared to the current Board, but future Boards as well. Such a policy can help shape the role for an inexperienced future board member, provide clarity for the public, promote transparency as to the role of board members, and should be available on the District's website. With regard to Board self-assessment, staff was asked to survey other agencies as to whether their Boards conduct regular self-assessments. COMMITTEE ACTION: Directed staff to bring back a revised draft and Board self-assessment survey data at a future meeting. 5. Review draft Position Paper to approve annual salary adjustment effective April 18, 2016 for Secretary of the District Elaine R. Boehme, an unrepresented employee, to conform to salary adjustment in the most recent Management Group memorandum of Understanding (MOU) COMMITTEE ACTION: Reviewed and recommended Board approval. 6. Review draft Position Paper authorizing the District to join the California State Association of Counties Excess Insurance Authority (a joint powers authority) In response to a question from Chair Williams, Ms. O'Malley said that the pooling arrangement offered by this joint powers authority will allow the District to lower premiums with no reduction in benefits. COMMITTEE ACTION: Reviewed and recommended Board approval. 7. Review Gantt chart of activities leading up to 2017 Labor Negotiations COMMITTEE ACTION: Reviewed and provided input to staff. Administration Committee Minutes April 20, 2016 Page 3 8. Announcements a. Future scheduled meetings: Monday, May 9, 2016 at 8:30 a.m. Monday, May 23, 2016 at 8:30 a.m. Monday, June 6, 2016 at 8:30 a.m. b. Member McGill announced that the recent election scheduled by the Local Area Formation Commission (LAFCO) failed to obtain a quorum so, despite eight nominations for his re-election, no election took place. He will continue to serve as Board Member until an election is conducted. COMMITTEE ACTION: Received the announcements. 9. Suggestions for future agenda items a. Member McGill requested information on the recent union contracts negotiated by the Bay Area Rapid Transit (BART) District. b. Chair Williams requested an update on the status of the ongoing overhaul of Board Policies. 10. Adjournment— at 9:47 a.m.