HomeMy WebLinkAbout05. Set Public Hearing to amend the Schedule of Environmental and Development-Related Fees and ChargesCentral Contra Costa Sanitary District
BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: May 5, 2016
Subject: ESTABLISH JUNE 2, 2016 AT 2:00 PM AS THE DATE AND TIME FOR A
PUBLIC HEARING REGARDING A PROPOSED ORDINANCE TO
AMEND THE SCHEDULE OF ENVIRONMENTAL AND DEVELOPMENT -
RELATED FEES AND CHARGES
Submitted By:
Initiating Dept./Div.:
Thomas Brightbill, Senior Engineer Eng./Planning and Development Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
D. Gemmell — Planning & Dev. Svcs Division Manager
JM. Petit — Director of Engineering & Technical Services
Kent Alm Roger S. Bailey
Counsel for the District General Manager
ISSUE: District Code Section 6.30 requires that a public hearing be held prior to the
Board of Directors' consideration of amendments to the Schedule of Environmental and
Development -Related Fees and Charges.
RECOMMENDATION:. Establish June 2, 2016 at 2:OOpm as the date and time for a
public hearing to receive comments on and consider adoption of a proposed ordinance
to amend the Schedule of Environmental and Development -Related Fees and Charges.
FINANCIAL IMPACTS: None by this action. If the staff -proposed revisions to the
Environmental and Development -related Fees and Charges are adopted 21 charges
will remain unchanged, 66 charges will increase, and one new fee will be added. Staff
estimates that increased revenue in the categories where increases to charges are
recommended will be modest.
ALTERNATIVES/CONSIDERATIONS:, The Board of Directors may decline to establish
the recommended public hearing date or may elect to choose a different date, however,
a public hearing must be held if Environmental and Development -related Fees and
Charges are to be revised. If the hearing is held on June 2, 2016 as recommended, the
updated charges would be effective on July 1, 2016.
BACKGROUND: Staff has completed its annual review of the District's Environmental
and Development -related Fees and Charges, and has concluded that it would be
appropriate to revise these charges to account for changes in the actual cost to provide
services.
In prior years, these charges were calculated using current salary data, revised mileage
and other costs, and the District's revised overhead rate. This year, the overhead rate
used in the calculation is 216%. The District's overhead rate for fiscal year (FY)
2016-17 was approved by the Board of Directors on December 17, 2015.
Page 1 of 2
POSITION PAPER
Board Meeting Date: May 5, 2016
Subject: ESTABLISH JUNE 2, 2016 AT 2:OOPM AS THE DATE AND TIME FOR A
PUBLIC HEARING REGARDING A PROPOSED ORDINANCE TO AMEND
THE SCHEDULE OF ENVIRONMENTAL AND DEVELOPMENT -RELATED
FEES AND CHARGES
Staff also proposes to conduct a public hearing on a related recommendation to revise
capacity fees at the same June 2, 2016 Board meeting.
A coordinated outreach program to inform and solicit input from interested customers
(including the Building Industry Association of the Bay Area) regarding both the
proposed capacity fees and the proposed environmental and development -related fees
and charges will be conducted by staff before the public hearing date. Informational
material will be mailed to approximately 250 contractors, engineers, developers,
permitted industrial users, and other interested parties.
COMMITTEE RECOMMENDATION: The proposed changes will be reviewed by the
Finance Committee at the April 22, 2016 meeting.
RECOMMENDED BOARD ACTION: Establish June 2, 2016 at 2:00 pm as the date
and time for a public hearing to receive comments on and consider adoption of a
proposed ordinance to amend the Schedule of Environmental and Development -
Related Fees and Charges.
Attached Supporting Document:
1. Proposed Ordinance, including Exhibit A: Schedule of Environmental and Development Fees and
Charges (Uncodified)
2. Report regarding Environmental and Development Fees and Charges dated April 15, 2016
Page 2 of 2
ATTACHMENT 1
The proposed uncodified Ordinance, including Exhibit A to the Ordinance, will be
prepared once the Finance Committee has reviewed the draft position paper and
associated report regarding Environmental and Development Fees and Charges.
ATTACHMENT 2
CENTRAL CONTRA COSTA SANITARY DISTRICT
Report Regarding
Environmental and Development Fees and Charges Update
April 15, 2016
OVERVIEW
The Central Contra Costa Sanitary District (District) Board of Directors will soon consider
adopting an ordinance to revise Chapter 6.30, Schedule of Fees and Charges, for various
environmental and development services.
BACKGROUND
Chapter 6.30 of the District Code includes a schedule of fees and charges for
environmental and development services provided to property owners, contractors,
developers, septic and grease waste haulers, and permitted industrial users. These
services include permitting; plan review; inspection of construction for side sewers and
main line extensions; addition of new sewers, parcels, and permit information to District
maps; source control permits and inspections; and septic and grease hauler sampling and
treatment.
These fees and charges are intended to recover the District's direct and indirect labor
costs, other operating expenses, and administrative overhead incurred in providing the
services. The last update to these fees was on June 4, 2015. District staff reviews the
fees and costs to provide services annually to assess whether changes are appropriate.
The State of California mandates that fees and charges not exceed the cost of providing
the service for which a fee or charge is levied.
PROPOSED FEES AND CHARGES
Table 1 presents a comparison of the current and proposed fees and charges.
For FY 2016-17, staff is recommending changes to the Schedule of Fees and Charges
based on:
• Recovering the cost for the service provided, taking into consideration relevant
operating costs, including current labor costs and updated mileage costs.
• Any changes in procedures and staff assignments to performing the various
services.
Fee Increases
Two fees, the Grease Variance Review fee and the Private Pumping System Plan Check
Report Regarding Environmental and Development Fees & Charges
Page 2
April 15, 2016
fee, have proposed increases of 11.1%. These increases are proposed based on minor
updates to the staff time, staff labor cost, and mileage expense needed to accurately
reflect the District's costs to provide the corresponding services.
The Alhambra Valley Contractual Assessment District (AVAD) and St. Mary's Road
Contractual Assessment District multipliers have proposed increases of 0.269% which
reflect the latest State of California Pooled Money Investment Account (PMIA) annual
yield. The use of PMIA for these fee multipliers was specified at the time the fees were
established.
The remaining fees with changes have proposed increases between 4.2% and 7.3%
reflecting increases in District labor costs and administrative overhead and a slight
decrease in mileage costs. The average increase of these fees is 6.5%. Variations in the
number of labor hours, overtime hours, and mileage used as the basis for each fee are
the source of the variability in the proposed increases.
New Fee
One new fee, the Source Control Enforcement Review and Inspection fee, is proposed.
Periodically, District Source Control inspectors discover violations while conducting
inspections of currently -permitted businesses. This fee will cover the administrative
review and re -inspection of corrections needed to remedy these violations.
ALTERNATIVES
The Board of Directors may decline to increase some or all of the proposed fees and
charges. In this event, the fees that went into effect in July 2015 would continue.
Alternatively, any significant fees could be phased over time. However, this is not
recommended to fully recover costs expended in providing these environmental and
development -related services.
SUMMARY
If the proposed revisions to the Environmental and Development -related Fees and
Charges are adopted 21 charges will remain unchanged, 66 charges will increase, and
one new fee will be added. Staff estimates that increased revenue in the categories
where increases to charges are recommended will be modest.
Supporting Document:
Attachment 1- Comparison of Current & Proposed Fees and Charges for FY 2016-17
ATTACHMENT 1
CENTRAL CONTRA COSTA SANITARY DISTRICT
COMPARISON OF CURRENT & PROPOSED FEES & CHARGES FOR 2016-17
DRAFT
Fee Category I Current Fee I Proposed Fee I % Change
(A) DEVELOPMENT AND PLAN REVIEW
Review of new sewer plans and related documents; review of plans for and processing of residential and commercial permit
applications; installer reimbursement of sewer construction costs from subsequent connectors; identification of right-of-way
conflicts.
(A-1) Development Review:
Mainline Plan Review (actual cost):
Base Fee (minimum charge - includes four hours of plan review) $3,246 $3,469 6.9%
Each additional hour in excess of base fee $164 $175 6.7%
Special Cut Sheet Review $327 $348 6.4%
Manhole only design & plan review $1,191 $1,273 6.9%
Right of Way Document Review - IOD / Sub Map (each): $720 $769 6.8%
Right of Way Document Review - No Changes Required $459 $491 7.0%
Right of Way document review - Appurtenance (initial): $638 $681 6.7%
Appurtenance (each additional) $245 $262 6.9%
(A-2) Application Fees
Overflow Protection Device Installation (OPD only) no charge no charge no change
Side Sewer Cleanout installation (to facilitate installation of OPD only; permit not $25 $25 no change
upgradable)
Basic Application (side sewer work, easement staking, permit renewal) $134 $142 6.0%
Existing parcel - new sewer service $216 $230 6.5%
New parcel - new sewer service $292 $309 5.8%
Commercial Application (includes up to one hour of plan review) $320 $340 6.3%
Commercial Application Plan Review - Additional hours, covers review of plans
for a change in use or expansion of a commercial facility, time in excess of one hour
$150
$160 6.7%
Capacity Use Charge Program $435 $465 6.9%
Capacity Fee Installment Program and Promissory Note Program $435 $465 6.9%
(A-3) Reimbursement Accounts:
Set-up fee I $1,260 I $1,347 6.9%
Transaction fee $190 $203 6.8%
(A-4) Special Studies
Base fee (4 hours plus misc. costs) $673 $719 6.8%
Each additional hour $147 $157 6.8%
Source Control Business Review - base fee, includes plan review, site visit and
inspection time up to four hours
Source Control Business Review - each additional hour in excess of four hour base $178 $190 6.7%
fee for plan review, site visit and inspection time
Grease Variance Review (includes site visit) $333 $370 11.1%
Site Collector Plan Check $408 $436 6.9%
Source Control Enforcement Review and Inspection $522 new fee
(A-5) Private pumping system plan check - Commercial (Outside Force Main) $699 $747 6.9%
Additional Review $316 $339 7.3%
Private pumping system plan check - Residential $352 $391 11.1%
(A-6) Annexation Fee $524 $560 6.9%
(A-7) Special Approvals $369 $393 6.5%
$877
$937 6.8%
Revised: 4/18/2016 Attach 1 - Env Dev Rates Comparison 2016-04-12.xlsx Page 1
ATTACHMENT 1
CENTRAL CONTRA COSTA SANITARY DISTRICT
COMPARISON OF CURRENT & PROPOSED RATES & CHARGES FOR 2016-17
DRAFT
(B) CONSTRUCTION INSPECTION
Inspection of new sewer main construction and new connections and other sewer work on private property (includes TV
inspection when appropriate).
(B-1) Mainline Inspection (contributed assets):
Base Fee $789 $849 7.6%
Per Foot Charge (in street) $12.50 $13.25 6.0%
Per Foot Charge (in undeveloped land) $8.50 $9.00 5.9%
New Manhole, Rodding Inlet $840 $896 6.7%
(B-2) Inspections by type:
Overflow Protection Device installation (OPD only) no charge no charge no change
Side Sewer Cleanout installation (to facilitate installation of OPD only) $50 $50 no change
Side Sewer Installation / Repair per 100 feet: $210 $224 6.7%
Single Inspection Charge (e.g. sewer connection; encroachment verification; side
sewer cap on property; tap and lateral (new or replacement); air test; reinspection; $210 $224 6.7%
homeowner preconstruction inspection)
Manhole tap; lateral abandonment at main; pipe bursting; trash enclosure
w/o trap; side sewer CIPP repair; outdoor grease trap only
Manhole Alteration; trash enclosure with trap; grease interceptor abandonment
$420
$448 6.7%
$630 $672
I
Outside pump installation $840 $896 I 6.7%
New Manhole or Rodding Inlet (private) $840 $896 I 6.7%
Grease / Sand / Oil Interceptor $1,260 $1,344 I 6.7%
(B-3) Overtime inspection:
First Hour (if responding from off-site) $110 $115 4.5%
Every hour thereafter $72 $75 4.2%
Weekend/Holiday (New Year's Day, Martin Luther King, President's Day,
Memorial Day, July 4th, Labor Day, Veteran's Day, Thanksgiving, Christmas) - 4 hr. $326 $340 4.3%
minimum
(B-4) Inspection of non -permitted work (+ avoided charge) $991 $1,058 6.8%
6.7%
Revised: 4/18/2016
Attach 1 - Env Dev Rates Comparison 2016-04-12.xlsx Page 2
(B-5)
ATTACHMENT 1
CENTRAL CONTRA COSTA SANITARY DISTRICT
COMPARISON OF CURRENT & PROPOSED RATES & CHARGES FOR 2016-17
DRAFT
Fee Category 1 Application of Fee
INSPECTION CHARGES FOR NEW CONNECTIONS (Informational Only)
The following fees have been in effective since July 1, 2014. This information is to clarify how fees are applied and charged for new
connections. This procedure coincides with the 2014 Update to the CCCSD Standard Specifications.
Current procedure at the Permit Counter is to collect all connection and inspection fees for new construction when a structures roof is on
and the rough plumbing is installed ("Roof and Rough"). Under the new procedure, a developer can choose to:
1. Connect at Roof and Rough, or
2. Connect at building foundation following the procedures outlined in the 2014 Edition of the Standard Specifications.
For either scenario, connection fees will be due and payable prior to permit issuance (consistent with CCCSD Standard Specifications Ed.
2011; Section 3-07 Payment of Fees and Charges.)
The changes affect Category (B) Construction Inspection Section (B-2) and are shown below:
Residential Connections (up to and including four units) at Roof and Rough:
This fee is for inspection of new residential units connecting to CCCSD's mainline
after the structures roof is on and the rough plumbing has been installed. This fee $420 per unit $448 per unit 6.7%
includes: one building connection inspection and one side sewer inspection (up to
100 feet). Additional inspections and related fees may be required.
Residential Connections (up to and including four units) at building
foundation: This fee is for inspection of new residential units connecting to
CCCSD's mainline prior to structure being roofed and rough plumbing being
installed. This fee includes: one building connection inspection, one side sewer
inspection (up to 100 feet), and two additional inspections as required per CCCSD
Standard Specifications. Additional inspections and related fees may be required.
Commercial/Multiple Residential Connections (more than four units) at Roof
and Rough: This fee is for inspection of new commercial or multiple residential
units connecting to CCCSD's mainline after structures roof is on and the rough
plumbing has been installed. This fee includes: one building connection inspection
and one side sewer inspection (up to 100 feet). Additional inspections and related
fees may be required.
$840 per unit $896 per unit 6.7%
$420 per unit $448 per unit 6.7%
Commercial/Multiple Residential Connections (more than four units) at
building foundation: This fee is for inspection of new commercial or multiple
residential units connecting to CCCSD's mainline prior to structure being roofed and
rough plumbing being installed. This fee includes: one building connection $1,050 per unit $1120 per unit 6.7%
inspection, one side sewer inspection (up to 100 feet), one pre -construction meeting,
and two additional inspections as required per CCCSD Standard Specifications.
Additional inspections and related fees may be required.
Revised: 4/18/2016
Attach 1 - Env Dev Rates Comparison 2016-04-12.xlsx Page 3
ATTACHMENT 1
CENTRAL CONTRA COSTA SANITARY DISTRICT
COMPARISON OF CURRENT & PROPOSED RATES & CHARGES FOR 2014-15
DRAFT
Fee Category
(C) COLLECTION SYSTEM SERVICES
(C-1)
(C-2)
(C-3)
(C-4)
(C-5)
(D)
(D-1)
(D-2)
(D-3)
(D-4)
(E)
(E-1)
(E-2)
(E-3)
(E-4)
(E-5)
(E-6)
(E-7)
Current Fee I Proposed Fee I % Change
TV inspection of sewers conducted separate from a construction inspection activity; verification of sewer location and sewer
service connection.
TV Inspection:
Weekday, hourly rate
Minimum Charge (2 hr min)
Overtime - First Hour
Overtime - Each Additional Hour
Overtime - Weekend / Holiday (4 hr min)
Dye test
Collection system repair
Cancelled TV Inspection without prior notice
Sewer locating and marking
RIGHT-OF-WAY
Establishing right-of-way agreements and resolving conflicts.
Process Quitclaim Deeds
Process Quitclaim Deed - plat and legal by others
Process Real Property Agreement, License, or Easement
Base Fee (minimum charge)
Each Additional Hour (after 2 hours)
Right-of-way Research / Encroachment Resolution Fee
Right of Entry / Encroachment Permit Fee
MISCELLANEOUS
$254
$508
$161
$127
$542
$318
Actual Expense
$464
$288
$271
$542
$167
$131
$560
$337
Actual Expense
$495
$307
6.7%
6.7%
3.7%
3.1%
3.3%
6.0%
no change
6.7%
6.6%
$1,227 $1,309 6.7%
$731 $782 7.0%
$1,008
$158
Actual Expense
$226
District services provided for private sewer projects; interest rates for CCCSD programs; copying fees.
Engineering - private sewer projects
Soil evaluation - private sewer projects
Surveying
Minimum annual interest rate for CADs and Capacity Use Program
Document / Plan Copying Fees
8 1/2" x 11"; 8 1/2" x 14"; 11" x 17" (per sheet)
24" x 36" Plan (per sheet)
CCCSD Standard Specifications
Multiplier to be applied to Alhambra Valley Assessment District (AVAD) 2010-11
Parcel Assessment Amount listed in Ordinance 262 -Exhibit B to determine AVAD
Reimbursement Fee amounts applicable to connections in 2016-17.
Multiplier to be applied to St. Mary's Road Contractual Assessment District (CAD)
2011-1 Reimbursement Fees listed in Ordinance 279 -Exhibit B. Applicable to
connections in 2016-17.
Actual Expense
Actual Expense
Actual Expense
6.00%
$0.15
$3.00
$20.00
1.03084
1.00556
$1,075
$169
Actual Expense
$241
Actual Expense
Actual Expense
Actual Expense
6.00%
$0.15
$3.00
$20.00
1.03361
1.00827
6.6%
7.0%
no change
6.6%
no change
no change
no change
no change
no change
no change
no change
0.3%
0.3%
Revised: 4/18/2016 Attach 1 - Env Dev Rates Comparison 2016-04-12.xlsx Page 4
ATTACHMENT 1
CENTRAL CONTRA COSTA SANITARY DISTRICT
COMPARISON OF CURRENT & PROPOSED RATES & CHARGES FOR 2016-17
DRAFT
Fee Category
Current Fee I Proposed Fee I % Change
(F) INDUSTRIAL PERMIT FEES
Permitting and inspection of industries and other commercial dischargers to ensure availability and use of pretreatment
processes.
(F-1) Class I Fees
(F-2) Class II Fees
(F-3)
(F-4)
(F-5)
Class III Fees
Industrial user permit application fee
Special discharge permit application fee (*)
No on-site inspection, no capacity review
On-site inspection
Additional charge for capacity review (Required for discharges >50 gpm)
(G) SEPTAGE DISPOSAL (**)
Sampling and disposal of septic waste and grease.
(G-1) Annual permit fee
(G-2) Residential septic/toilet waste
< 2,000 gallons
> 2,000 gallons
(G-3) Restaurant grease waste
< 2,000 gallons
> 2,000 gallons
Base permit fee of
$3,450 + cost of
District's lab
analysis
Base permit fee of
$3,450 + cost of
District's lab
analysis
Base permit fee of
$3,450 + cost of
District's lab
analysis
Base permit fee of
$3,450 + cost of
District's lab
analysis
$0 $0
$0 $0
$312
$750
$239
$330
$800
$255
$1,750 $1,865
$20 + $0.15/gal
$60 + $0.15/gal
$20 + $0.02/gal
$60 + $0.02/gal
$20 + $0.15/gal
$60 + $0.15/gal
$20 + $0.02/gal
$60 + $0.02/gal
(*) Additional charges to be billed separately if staff time incurred is above that included in the base fee.
(**) Other approved waste will be charged at the residential septic and portable toilet waste rate unless actual strength characteristics
are provided.
no change
no change
no change
no change
5.8%
6.7%
6.7%
6.6%
no change
no change
no change
no change
Revised: 4/18/2016 Attach 1 - Env Dev Rates Comparison 2016-04-12.xlsx Page 5