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HomeMy WebLinkAbout05.d.1)a) Minutes-Engineering & Operations Committee 4-4-16 j.d. 1)4 Central Contra Costa Sanitary District SPECIAL MEETING OF THE BOARD OF DIRECTORS: CENTRAL CONTRA COSTATAD J.PILECKI SANITARY DISTRICT President ENGINEERING & OPERATIONS PAULA.C President ProroTem COMMITTEE MICHAEL R.MCGILL JAMES A.NEJEDLY DAVID R.WILLIAMS M I N U T E S PHONE: (925)228-9500 FAX: (925)676-7211 Monday, April 4, 2016 www-eentralsan.org 10:30 a.m. 2"d Floor Conference Room 5019 Imhoff Place Martinez, California Committee: Chair Paul Causey Member Tad Pilecki Staff: General Manager Roger S. Bailey Deputy General Manager Ann Sasaki Director of Engineering and Technical Services Jean-Marc Petit Capital Projects Division Manager Edgar Lopez Planning and Development Division Manager Danea Gemmell Information Technology Manager John Huie (left after Item 4.) Senior Engineer Dana Lawson Senior Engineer Sasha Mestetsky Senior Engineer Craig Mizutani Associate Engineer Nate Hodges (left after Item 4.) GIS/CMMS Administrator Carolyn Knight (left after Item 3.) Senior Administrative Technician Cindy Granzella 1. Call Meeting to Order Chair Causey called the meeting to order at 10:30 a.m. 2. Public Comments None. Engineering &Operations Committee Minutes April 4, 2016 Page 2 3. Receive update on new Web Mapping Platform for Collection System Assets Ms. Knight explained that staff has been working to migrate to the new system, Environmental Systems Research Institute (ESRI). The data sets are being standardized to function with the new software. She demonstrated the new system to show the improved functionality and speed and explained that information now can be exported, which could not be done in the previous system. She stated that the project is close to going Beta, at which time District- wide training can take place. COMMITTEE ACTION: Received the update. 4. Review draft Position Paper awarding Headquarters Office Building (HOB) Improvements (Garden Level) Project, District Project 8234 Mr. Lopez reviewed the draft Position Paper included with the agenda materials. He explained that eight bids were received, and CWS Construction Group, Inc. was the lowest responsive and responsible bidder. Mr. Lopez noted that the total estimated project cost on Attachment 3 was incorrect, it should have been $972,000. Member Pilecki asked why two of the bid amounts on the Summary of Bids sheet were crossed out, and Ms. Lawson explained that those bids contained mathematical errors. Chair Causey said he would prefer an additional recommendation for the Board to approve the transfer of funds from the General Improvement (GI) contingency fund. Mr. Bailey suggested that Board transfers from contingency funds be discussed at a future meeting. COMMITTEE ACTION: Reviewed and recommended Board approval. 5. Review draft Position Paper awarding Laboratory HVAC Upgrade and Repair Project, District Project 7319 Mr. Lopez reviewed the draft Position Paper included with the agenda materials, noting that one bid was received for this project. Mr. Mizutani reviewed the presentation included with the agenda materials, covering the history of the chiller unit, as well as alternatives for replacement. Engineering &Operations Committee Minutes April 4, 2016 Page 3 Member Pilecki requested that additional information be provided to the Board before the April 7 meeting to explain why only one bid was submitted and why the bid amount exceeded the engineer's estimate. As with the previous item, Chair Causey said he would prefer that the staff recommendation to the Board include authorization to transfer funds from the contingency fund. COMMITTEE ACTION: Reviewed and recommended Board approval. 6. Announcements a. Future scheduled meetings: Tuesday, April 19, 2016 at 10:30 a.m. Tuesday, May 10, 2016 at 10:30 a.m. Tuesday, June 7, 2016 at 10:30 a.m. b. Mr. Petit announced that Craig Mizutani and Doug Little will be attending facilities tours at Clean Water Services Durham Advanced Wastewater Treatment Facility, Tigard, Oregon, and Denver Metro Wastewater Reclamation District, Denver, Colorado April 11-12, 2016. COMMITTEE ACTION: Received the announcements. 7. Suggestions for future agenda items Chair Causey requested to have a copy of the Parking Lot items on the agenda for review and follow up. 8. Adjournment— at 11:35 a.m.