HomeMy WebLinkAbout05.a.2) Report on 2017 Labor Negotiations Planning Schedule LABOR NEGOTIATIONS
PLANNING SCHEDULE
Presented by
Teji O'Malley,
Human Resources Manager
April 21, 2016
1
OVERVIEW OF PLANNING
• In October of 2014, the Board directed
staff to develop a labor negotiations
schedule.
• The schedule served to outline all milestones
and tasks related to the next round of labor
negotiations scheduled to take place in 2017.
1
04/12/16
PURPOSE OF PLANNING
Allows for the Board, staff, and
bargaining units to be proactive
Provides for transparency
Supplies ample time for in-depth
analysis of major issues related to
bargaining
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PLANNING AT THE
ADMINISTRATION COMMITTEE LEVEL
• Gantt chart was developed and is presented as a
standing item on the Administration Committee
agenda.
• Gantt chart is color coded to delineate tasks that are
assigned to the Board, staff, and others.
• Progress of each task is updated prior to each
Administration Committee meeting.
• Any obstacles/issues related to any tasks are
discussed in detail at the Administration Committee
meeting.
2
04/12/16
ACCOMPLISHMENTS OF THE
PLANNING PROCESS THUS FAR
• The District's Bargaining Team has
been identified.
• Class and compensation consultant 11
has begun the Total Compensation
Study.
• Internal survey of District Departments
on work rules to be addressed during
negotiations has begun. /
• Consultant from State Mediation and
Conciliation Services has been
procured, and training has been
scheduled for the Board on roles and
sponsibilities during negotiations.
QUESTIONS?
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PLANNING FOR LABOR NEGOTIATIONS
ID Task Name - Duration Start Finish 2015 2016
APE may Jun ul AugSep Oct NoyDec Jan Feb Mar Apr May Jun Jul Auo Sep Oct NoyDec a
1 Conduct meeting between IEDA and Board in 1 day Wed Wed t00%
closed session related to benchmarks (BM)for 4/1/15 4/1/15
total compensation survey.
2 Conduct closed sessions with Board to 109 Fri 5/1/15 Wed i00%
establish draft benchmarks for total days 9/30/15
compensation survey(s) (relative labor market,
elements of compensation,job classifications to
be utilized, etc.).
3 Conduct closed session with General Manager 23 Mon Wed t00%
and Board in order to identify positions to be on days 8/31/15 9/30/15
District Bargaining Team.
4 Procure class and compensation consultant. 96 Mon Mon
days 10/19/15 2/29/16
5 Conduct closed session(s)with the Board, 131 Tue Tue
meetings with bargaining units,and days 3/1/16 8/30/16
class+comp consultant to establish+finalize
draft benchmarks(BM)and class and
compensation consultant to establish and
finalize draft BM for total compensation
study(Phase 1)
6 Discussion of scope and methodology related 48 Tue Thu 29%
to total compensation survey with Board. days 3/1/16 5/5/16
Present draft benchmarks to the Board.
Present draft benchmarks of total 6 days Fri 5/6/16 Fri
compensation survey and discuss with all 5/13/16 —
bargaining units.
6 Present bargaining unit comments related to 1.4 Mon Thu -_-_ 0%
draft benchmarks to Board in closed session. days 5/16/16 6/2/16
9 Present Board comments related to draft 11 Fri 6/3/16 Fri o%
benchmarks to bargaining units. days 6/17/16 I
10 Present any further bargaining unit 18 Mon Wed 0%—
comments
%comments related to draft benchmarks to days 6/20/16 7/13/16
Board.
11 Finalize draft benchmarks. 34 Thu Tue 0% — —
days 7/14/16 8/30/16
12 Conduct internal survey of all Distrtict 130 Fri 1/1/16 Thu 25i
Departments to identify work rules to be days 6/30/16
addressed in negotiations.
13 Management team meets to discuss and 21 Fri 7/1/16 Fri 0%
prioritize work rules that need to be addresssed days 7/29/16
in negotiations.
74 Present prioritized list of work rules to Board as 22 Mon Tue o% —
vetted by Management Team. days 8/1/16 8/30/16
15 Procure consultant(neutral third party)to 40 Mon Fri 100%
conduct training of Board on roles and days 1/4/16 2/26/16
responsibilities during bargaining.
16 Train Board on roles and responsibilities during 53 Tue Thu 0%
bargaining. days 3/1/16 5/12/16
17 Identify communication structure and frequency 44 Tue Fri 50%
for Board, District Bargaining Team and IEDA. days 3/1/16 4/29/16
16 Finalize which District representatives will serve 22 Tue Wed 100% — — —
on District Bargaining Team. days 3/1/16 3/30/16
1e Discuss and vet goals for negotiations(General 131 Fri 7/1/16 Fri ox
Manager,Administration Committee, and days 12/30/16
Board).
Project:Planning for Labor Negotiations Board Activities Staff Activities Task Progress Original Schedule ,.- summary MOW
Date:Fri 4/15/16
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LABOR NEGOTIATIONS ORIGINAL BASELINE SCHEDULE
ID Task Name Duration Start Finish 2016 2017
Qtr 2 Qtr 3 Qtr 4 Qtr 1 Qtr 2 Qtr 3 Qtr 4 Qtr 1 Qtr 2 Qtr 3 Qtr 4
1 2015 PLAN 370 days Wed 4/1/15 Tue 8/30/16
i
2 Establish draft benchmarks for total 370 days Wed 4/1/15 Tue 8/30/16
compensation survey (1-11)
3 2016 PLAN 261 days Fri 1/1/16 Fri 12/30/16
4
Conduct internal survey of District 173 days Fri 1/1/16 Tue 8/30/16
Departments to identify work rules to be
addressed in negotiations (12-14)
5 Procure consultant (neutral third party) to 94 days Mon 1/4/16 Thu 5/12/16
conduct training of Board on roles and
responsibilities during bargaining (15-16)
6 Identify communication structure and 44 days Tue 3/1/16 Fri 4/29/16
frequency for Board, District Bargaining
Team, and IEDA (17)
7 Finalize which District representatives will 22 days Tue 3/1/16 Wed 3/30/16
serve on District Bargaining Team (18)
8 Discuss and vet goals for negotiations 131 days Fri 7/1/16 Fri 12/30/16
(General Manager, Administration
Committee, and Board)(19)
9 2017 PLAN 282 days Thu 9/1/16 Fri 9/29/17
10 Conduct studies related to compensation 87 days Thu 9/1/16 Fri 12/30/16
(Phase 2 of total compensation study)
11 Conduct studies, research and analysis 132 days Wed 3/1/17 Thu 8/31/17
related to District proposals, and
anticipated union proposals
i
—
12 Draft and vet ground rules and proposals 43 days Thu 12/1/16 Mon 1/30/17 _for negotiations
13 Send Opener Letters and schedule 20 days Wed 2/1/17 Tue 2/28/17
negotiation meetings
14 Negotiations Commence 131 days Wed 3/1/17 Wed 8/30/17
15 Ratify and Approve MOUs 21 days Fri 9/1/17 Fri 9/29/17
i
Project:Labor Negotiations Baseline Schedule Original Schedule Current MOU expires: 12/17/2017 it Slippage
Date:Wed 3/23/16
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