HomeMy WebLinkAbout00. BOARD AGENDA 04-21-16 Armi
Central Contra Costa Sanitary District
Protecting public
BOARD OF DIRECTORS:
SPECIAL BOARD MEETING TAD J.PILECKI
President
PAUL H.CAUSEY
AGENDA President Pro Tem
MICHAEL R.MCGILL
Board Room
JAMES R�LLIAMS
Thursday PHONE: (925)228-9500
April 21, 2016 FAX: (925)372-0192
1.00p.M www.centralsan.org
INFORMATION FOR THE PUBLIC
Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary
of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address
for the record. The Board President may direct questions to any member of the audience as appropriate at any time
during the meeting.
All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by
one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public
prior to the time the Board votes on the motion to adopt.
ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA
Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be
heard when the President calls for comments from the audience, except on public hearing items previously
heard and closed to public comment. The President may specify the number of minutes each person will be
permitted to speak based on the number of persons wishing to speak and the time available. After the public
has commented, the item is closed to further public comment and brought to the Board for discussion and
action. There is no further comment permitted from the audience unless invited by the Board.
ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.
You may address the Board on any matters not listed on the agenda,and which are within its jurisdiction,under
PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or
calendared on a future agenda.
AGENDA REPORTS
Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place,
Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by
written supporting material. Reports and information relating to agenda items distributed within 72 hours of the
meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the
website. During the meeting,information and supporting materials are available in the Board Room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra
Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including
those with disabilities. If you are disabled and require special accommodations to participate,please contact the
Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303.
0 Recycled Paper
CENTRAL CONTRA COSTA SANITARY DISTRICT
April 21, 2016 Board Agenda-Page 2
SPECIAL BOARD MEETING
Board Room (video recorded)
1 :00 P.M.
1. ROLL CALL
a. Pledge of Allegiance to the Flag
2. PUBLIC COMMENTS
3. CONSENT CALENDAR
Staff Recommendation (Motion Required): Adopt the Consent Calendar as
recommended.
a. Approve minutes of April 7, 2016 Board meeting.
b. Adopt Resolution No. 2016-014 revising Board meeting agenda format -
Order of Business. Approval recommended by Administration Committee.
C. Award a construction contract in the amount of$379,000 to CWS
Construction Group, Inc., the lowest responsive and responsible bidder for
the Headquarters Office Building (HOB) Improvements, District Project 8234;
find that the project is exempt from California Environmental Quality Act
(CEQA); and authorize the General Manager to execute the contract
documents subject to submittal requirements. Approval recommended by
Engineering & Operations Committee.
d. Approve a contingency project in the amount of$450,000 for improvements to
the Residential Recycled Water Fill Stations at the District; find that these
improvements are exempt from CEQA; and approve a supplemental
authorization of$300,000 from the Sewer Construction Fund for these
improvements. Reviewed by Real Estate, Environmental & Planning
Committee.
4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER
5. REPORTS
a. General Manager
1) State of the Contra Costa Water District (CCWD) presentation by
CCWD Board President Lisa M. Borba. (10-15 minute presentation.)
Staff Recommendation: Receive the presentation.
CENTRAL CONTRA COSTA SANITARY DISTRICT
April 21, 2016 Board Agenda-Page 3
2) Report on 2017 Labor Negotiations Planning Schedule, including review
of Gantt chart of activities. Reviewed by Administration Committee.
(5 minute staff presentation.)
Staff Recommendation: Receive the report.
3) Annual update on Recycled Water Program, including 2015 Recycled
Water Annual Report. Reviewed by Real Estate, Environmental and
Planning Committee. (5 minute staff presentation.)
Staff Recommendation: Receive the update.
4) Presentation of video clip on recent outreach efforts regarding overflow
protection devices (OPDs). (3 minute staff presentation.)
Staff Recommendation: Watch the video clip.
5) Update on Information Technology (IT) Master Plan, including update
on improvements to Enterprise Resource Planning (ERP) software.
Reviewed by Finance Committee. (15 minute staff presentation.)
Staff Recommendation: Receive the update.
6) Presentation on public outreach plan and associated outreach
messaging for the Comprehensive Wastewater Master Plan (CWMP).
(30 minute presentation by consultant Sara Katz of Katz &Associates.)
Staff Recommendation: Receive the presentation and provide
input to staff if desired.
7) General Manager Announcements
Staff Recommendation: Receive the announcements.
b. Counsel for the District
C. Secretary of the District
d. Board Members
1) Board Member reports on recent meetings or conferences for which
they received the stipend or for which the District paid their expenses.
Member Nejedly
CENTRAL CONTRA COSTA SANITARY DISTRICT
April 21, 2016 Board Agenda-Page 4
Member Causey
a) April 4, 2016 — Engineering & Operations Committee meeting —
Member Causey and President Pilecki.
• April 7, 2016 — California Water Environment Association
(CWEA) San Francisco Bay Section dinner meeting in Pleasant
Hill.
• April 11-13, 2016 — National Association of Clean Water
Agencies (NACWA) National Water Policy Forum in
Washington, D.C.
Member McGill
• April 7, 2016 — Contra Costa Mayors Conference hosted by the
Town of Moraga.
b) April 11, 2016 —Administration Committee meeting — Member
Williams and Member McGill.
c) April 12, 2016 — Real Estate, Environmental & Planning
Committee meeting — Member McGill and Member Nejedly.
• April 18, 2016 — Liaison meeting with City of Walnut Creek
officials.
• April 18, 2016 — California Special Districts Association — Contra
Costa Chapter (CCSDA) quarterly meeting in Martinez.
President Pilecki
Staff Recommendation: Receive the reports.
2) Board Member Announcements
Staff Recommendation: Receive the announcements.
3) Board Member requests for authorization to receive a stipend for
meeting attendance or expense reimbursement not specifically
addressed in the current Board Compensation Resolution, or
authorization for conference attendance not previously approved by
the Board.
Staff Recommendation: Consider any requests.
CENTRAL CONTRA COSTA SANITARY DISTRICT
April 21, 2016 Board Agenda-Page 5
6. EMERGENCY SITUATIONS REQUIRING BOARD ACTION
7. SUGGESTIONS FOR FUTURE AGENDA ITEMS
8. ADJOURNMENT
CENTRAL CONTRA COSTA SANITARY DISTRICT
April 21, 2016 Board Agenda-Page 6
CENTRAL CONTRA COSTA SANITARY DISTRICT
BOARD CALENDAR
DATE/TIME MEETING/ATTENDEES LOCATION
APRIL 2016
Wednesday Administration Committee Meeting Third Floor Executive Conference Room
April 20 Williams,McGill
8:30 a.m.
Thursday Environmental Lab Renaming Event 5019 Imhoff Place, Martinez
April 21
11:30 a.m.
Thursday Special Board Meeting Board Room
April 21 Board of Directors
1:00 P.M.
Friday Finance Committee Meeting Third Floor Executive Conference Room
April 22 Pilecki, Causey
9:00 a.m.
Tuesday Real Estate, Environmental &Planning Second Floor Conference Room
April 26 Committee Meeting
3:00 p.m. McGill, Ne'edl
MAY 2016
Thursday Board Meeting Board Room
May 5 Board of Directors
2:00 p.m.
Monday Administration Committee Meeting Third Floor Executive Conference Room
May 9 Williams, McGill
8:30 a.m.
Tuesday Engineering&Operations Committee Meeting Second Floor Conference Room
May 10 Causey, Pilecki
10:30 a.m.
Tuesday Real Estate, Environmental & Planning Third Floor Executive Conference Room
May 10 Committee Meeting
3:00 p.m. McGill, Ne"edl
Thursday Special Board Meeting Board Room
May 12 Board of Directors
2:00 p.m.
Thursday Board Meeting Board Room
May 19 Board of Directors
2:00 p.m.
Monday Administration Committee Meeting Third Floor Executive Conference Room
May 23 Williams, McGill
8:30 a.m.
Monday Finance Committee Meeting Third Floor Executive Conference Room
May 23 Pilecki, Causey
3:00 p.m.
Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 4/15/16