HomeMy WebLinkAboutADMINISTRATION MINUTES 03-28-16 r Central Contra Costa Sanitary District
REGULAR MEETING OF THE BOARD OF DIRECTORS:
CENTRAL CONTRA COSTA TAD J.PILECPI
SANITARY DIST ICT President
ADMINISTRATION COMMITTEE PAsidenUL H, ProCA Tem
President Pro Tem
MICHAEL R.MCGILL
N T E JAMES A.NEJF.DLY
DAVID R. WILLIAMS
Monda , March 28, 2016 PHONE. (925)228.9500
y FAX: (925)37, 0192
8:30 a.m. www.centralsnn.org
Executive Conference Room
5019 Imhoff Place
Martinez, California
Committee:
Chair David Williams
Member Mike McGill
Invited-guests:
Kimberly Miller— Assistant Vice President/Account Executive, Alliant Employee Benefits (left
after Item 3.)
Erin Thomas— Alliant Employee Benefits (left after Item 3.)
Sky Woodruff— Principal, Meyers, Nave
Staff.•
General Manager Roger S. Bailey
Deputy General Manager Ann Sasaki
Director of Administration David Heath
Director of Engineering and Technical Services Jean-Marc Petit (left after Item 7.)
Secretary of the District Elaine Boehme
District Counsel Kent Alm
Human Resources Manager Teji O'Malley
Communication Svcs. & Intergovernmental Relations Manager Emily Barnett
Human Resource Analyst Twila Mullenix (left after Item 3.)
Assistant to the Secretary of the District Donna Anderson
1. Call Meeting to Order
Chair Williams called the meeting to order at 8:33 a.m.
2. Public Comments
None.
Administration Committee Minutes
March 28,2016
Page 2
3. Receive update regarding the following Affordable Care Act (ACA) topic:
• Employer Shared Responsibility (aka "Pay or Play") — Invited guests:
Alliant Employee Benefits
Ms. O'Malley explained that for minimum compliance and the least costly option
under the Pay or Play provisions, staff recommends that the District offer
healthcare coverage to all District temporary employees (co-ops and District
temporary employees), but that the full cost of the premiums be borne by the
employee.She noted that most temporary employees are hired through agencies
and receive coverage from their employer. On the other hand, the District will
need to begin offering healthcare coverage for the roughly five District
temporaries not hired through an agency.
Member McGill said the District's co-op program is invaluable. Therefore, he
was inclined to suggest that the District either cover the cost of the lowest cost
healthcare coverage or increase the hourly pay for co-ops, his preference being
the former.
Chair Williams said he was uncomfortable with the District paying for coverage
because of the burden on ratepayers. He then suggested that it would be helpful
to have salary comparison data for other agencies with co-op programs.
Mr. Bailey pointed out that most co-ops are younger than 26 and therefore may
have healthcare coverage through their parents'plans. It was also noted that
students in the UC and Cal State systems are required to have healthcare
coverage as a condition of enrollment.
Member McGill asked whether the District could require healthcare coverage as
a condition of employment in the co-op program. Representatives from Alliant
said they would look into that issue as well as the comparison salary data and
report back to the Committee.
COMMITTEE ACTION: Requested (1) salary comparison data for other
agencies with co-op programs, and (2) information as to whether the
District may require healthcare coverage as a condition of employment in
the co-op program.
4. Review draft Position Paper to delete a vacant Administrative Assistant position
and add an Administrative Services Supervisor Position
COMMITTEE ACTION: Reviewed and recommended Board approval.
Administration Committee Minutes
March 28, 2016
Page 3
5. Review draft Position Paper to authorize the General Manager to amend an
existing agreement with Bienati Consulting Group for professional services
related to several organizational development related projects
Ms. O'Malley explained that the total cost of the professional services under the
amended agreement will exceed$100,000. Given Mr. Bienati's extensive
knowledge of the District and its organizational culture, she said staff
recommends that the contract be amended and extended as described in the
agenda materials. She said sufficient funds are available in the District's Training
Budget to cover the increased scope of services.
COMMITTEE ACTION: Reviewed and recommended Board approval.
6. Review draft Strategic Plan for Fiscal Years (FY) 2016-17 through 2017-18
Ms. Sasaki reviewed the first draft of the proposed strategies and initiatives to
enable staff to achieve the new District Goals approved by the Board last
November. She also reviewed the draft list of key metrics for each Goal and
received input from the Committee Members.
Ultimately, the Committee agreed that it is important to convey the right message
with the way the strategies and initiatives are worded so staff will be guided to
move forward in accordance with the priorities set by the Board.
COMMITTEE ACTION: Reviewed and provided input to staff.
7. Receive update from Kent Alm on succession plan for District Counsel services
Mr. Alm introduced his Sky Woodruff, a principal with Meyers Nave, and said he
would like him to begin working on District matters with a view toward taking over
for him when he retires. Mr. Alm said he plans to continue working nearly full
time this year and next, but beyond 2017, he could not say. He noted that, in his
opinion, Mr. Woodruff is one of the best public law partners in their firm.
Mr. Woodruff explained his background to the Committee Members, noting that
he currently serves as City Attorney for two cities. In so doing, he has handled
all manner of things similar to a District Counsel. He also specializes in finance
issues, particular rate setting and fees, etc.
Member McGill suggested that Mr. Woodruff begin attending conferences
sponsored by California Association of Sanitation Agencies (CASA) to become
familiar with the types of issue he would face at the District.
In response to a question from Chair Williams, Mr. Alm said he and Mr. Woodruff
will begin covering most of the office hours at the District. He said his associate,
>' Administration Committee Minutes
March 28, 2016
Page 4
Jennifer Faught, who serves as Assistant City Attorney in the cities where Mr.
Woodruff serves as City Attorney, work well together, and he would expect that
she will continue to serve the District in the long term.
COMMITTEE ACTION: Received the information.
8. Review Gantt Chart of activities leading up to 2017 Labor Negotiations
Ms. O'Malley pointed out several updates to the Gantt Chart and receives no
comment from the Committee Members.
COMMITTEE ACTION: Reviewed and provided input to staff.
9. Announcements
a. Future scheduled meetings:
Monday, April 11, 2016 at 8:30 a.m.
Wednesday, April 20, 2016 at 8:30 a.m.
Monday, May 9, 2016 at 8:30 a.m.
COMMITTEE ACTION: Received the announcements.
10. Suggestions for future agenda items
None.
11. Adjournment— at 9:48 a.m.