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HomeMy WebLinkAboutADMINISTRATION MINUTES 03-28-16 r Central Contra Costa Sanitary District REGULAR MEETING OF THE BOARD OF DIRECTORS: CENTRAL CONTRA COSTA TAD J.PILECPI SANITARY DIST ICT President ADMINISTRATION COMMITTEE PAsidenUL H, ProCA Tem President Pro Tem MICHAEL R.MCGILL N T E JAMES A.NEJF.DLY DAVID R. WILLIAMS Monda , March 28, 2016 PHONE. (925)228.9500 y FAX: (925)37, 0192 8:30 a.m. www.centralsnn.org Executive Conference Room 5019 Imhoff Place Martinez, California Committee: Chair David Williams Member Mike McGill Invited-guests: Kimberly Miller— Assistant Vice President/Account Executive, Alliant Employee Benefits (left after Item 3.) Erin Thomas— Alliant Employee Benefits (left after Item 3.) Sky Woodruff— Principal, Meyers, Nave Staff.• General Manager Roger S. Bailey Deputy General Manager Ann Sasaki Director of Administration David Heath Director of Engineering and Technical Services Jean-Marc Petit (left after Item 7.) Secretary of the District Elaine Boehme District Counsel Kent Alm Human Resources Manager Teji O'Malley Communication Svcs. & Intergovernmental Relations Manager Emily Barnett Human Resource Analyst Twila Mullenix (left after Item 3.) Assistant to the Secretary of the District Donna Anderson 1. Call Meeting to Order Chair Williams called the meeting to order at 8:33 a.m. 2. Public Comments None. Administration Committee Minutes March 28,2016 Page 2 3. Receive update regarding the following Affordable Care Act (ACA) topic: • Employer Shared Responsibility (aka "Pay or Play") — Invited guests: Alliant Employee Benefits Ms. O'Malley explained that for minimum compliance and the least costly option under the Pay or Play provisions, staff recommends that the District offer healthcare coverage to all District temporary employees (co-ops and District temporary employees), but that the full cost of the premiums be borne by the employee.She noted that most temporary employees are hired through agencies and receive coverage from their employer. On the other hand, the District will need to begin offering healthcare coverage for the roughly five District temporaries not hired through an agency. Member McGill said the District's co-op program is invaluable. Therefore, he was inclined to suggest that the District either cover the cost of the lowest cost healthcare coverage or increase the hourly pay for co-ops, his preference being the former. Chair Williams said he was uncomfortable with the District paying for coverage because of the burden on ratepayers. He then suggested that it would be helpful to have salary comparison data for other agencies with co-op programs. Mr. Bailey pointed out that most co-ops are younger than 26 and therefore may have healthcare coverage through their parents'plans. It was also noted that students in the UC and Cal State systems are required to have healthcare coverage as a condition of enrollment. Member McGill asked whether the District could require healthcare coverage as a condition of employment in the co-op program. Representatives from Alliant said they would look into that issue as well as the comparison salary data and report back to the Committee. COMMITTEE ACTION: Requested (1) salary comparison data for other agencies with co-op programs, and (2) information as to whether the District may require healthcare coverage as a condition of employment in the co-op program. 4. Review draft Position Paper to delete a vacant Administrative Assistant position and add an Administrative Services Supervisor Position COMMITTEE ACTION: Reviewed and recommended Board approval. Administration Committee Minutes March 28, 2016 Page 3 5. Review draft Position Paper to authorize the General Manager to amend an existing agreement with Bienati Consulting Group for professional services related to several organizational development related projects Ms. O'Malley explained that the total cost of the professional services under the amended agreement will exceed$100,000. Given Mr. Bienati's extensive knowledge of the District and its organizational culture, she said staff recommends that the contract be amended and extended as described in the agenda materials. She said sufficient funds are available in the District's Training Budget to cover the increased scope of services. COMMITTEE ACTION: Reviewed and recommended Board approval. 6. Review draft Strategic Plan for Fiscal Years (FY) 2016-17 through 2017-18 Ms. Sasaki reviewed the first draft of the proposed strategies and initiatives to enable staff to achieve the new District Goals approved by the Board last November. She also reviewed the draft list of key metrics for each Goal and received input from the Committee Members. Ultimately, the Committee agreed that it is important to convey the right message with the way the strategies and initiatives are worded so staff will be guided to move forward in accordance with the priorities set by the Board. COMMITTEE ACTION: Reviewed and provided input to staff. 7. Receive update from Kent Alm on succession plan for District Counsel services Mr. Alm introduced his Sky Woodruff, a principal with Meyers Nave, and said he would like him to begin working on District matters with a view toward taking over for him when he retires. Mr. Alm said he plans to continue working nearly full time this year and next, but beyond 2017, he could not say. He noted that, in his opinion, Mr. Woodruff is one of the best public law partners in their firm. Mr. Woodruff explained his background to the Committee Members, noting that he currently serves as City Attorney for two cities. In so doing, he has handled all manner of things similar to a District Counsel. He also specializes in finance issues, particular rate setting and fees, etc. Member McGill suggested that Mr. Woodruff begin attending conferences sponsored by California Association of Sanitation Agencies (CASA) to become familiar with the types of issue he would face at the District. In response to a question from Chair Williams, Mr. Alm said he and Mr. Woodruff will begin covering most of the office hours at the District. He said his associate, >' Administration Committee Minutes March 28, 2016 Page 4 Jennifer Faught, who serves as Assistant City Attorney in the cities where Mr. Woodruff serves as City Attorney, work well together, and he would expect that she will continue to serve the District in the long term. COMMITTEE ACTION: Received the information. 8. Review Gantt Chart of activities leading up to 2017 Labor Negotiations Ms. O'Malley pointed out several updates to the Gantt Chart and receives no comment from the Committee Members. COMMITTEE ACTION: Reviewed and provided input to staff. 9. Announcements a. Future scheduled meetings: Monday, April 11, 2016 at 8:30 a.m. Wednesday, April 20, 2016 at 8:30 a.m. Monday, May 9, 2016 at 8:30 a.m. COMMITTEE ACTION: Received the announcements. 10. Suggestions for future agenda items None. 11. Adjournment— at 9:48 a.m.