HomeMy WebLinkAbout00. BOARD AGENDA 04-07-16 Central Contra Costa Sanitary District
Protecting public
BOARD OF DIRECTORS:
BOARD MEETINGS TADJ.PILECKI
President
AGENDA PAUL ce
President
t Proro Tem
MICHAEL R.MCGILL
Burd Room DA
A.NEJEDLY
DAVID R.WILLIAMS
Thursday
April 7, 2016 PHONE: (925)228-9500
FAX.- (925)372-0192
1:00 p.m. - Special Meeting (Closed Session) www.centralsan.org
2:00 p.m. - Regular Meeting
INFORMATION FOR THE PUBLIC
Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary
of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address
for the record. The Board President may direct questions to any member of the audience as appropriate at any time
during the meeting.
All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by
one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public
prior to the time the Board votes on the motion to adopt.
ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA
Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be
heard when the President calls for comments from the audience, except on public hearing items previously
heard and closed to public comment. The President may specify the number of minutes each person will be
permitted to speak based on the number of persons wishing to speak and the time available. After the public
has commented, the item is closed to further public comment and brought to the Board for discussion and
action. There is no further comment permitted from the audience unless invited by the Board.
ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.
You may address the Board on any matters not listed on the agenda,and which are within its jurisdiction, under
PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or
calendared on a future agenda.
AGENDA REPORTS
Supporting materials on agenda items are available for public review at the Reception Desk,5019 Imhoff Place,
Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by
written supporting material. Reports and information relating to agenda items distributed within 72 hours of the
meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the
website. During the meeting, information and supporting materials are available in the Board Room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra
Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including
those with disabilities. If you are disabled and require special accommodations to participate,please contact the
Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303.
®Recycled Paper
CENTRAL CONTRA COSTA SANITARY DISTRICT
April 7, 2016 Board Agenda-Page 2
SPECIAL BOARD MEETING
Closed Session — 3'd Floor Informal Conference Room
1 :00 - 2:00 p.m.
1. ROLL CALL
2. PUBLIC COMMENTS
3. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7)
4. CLOSED SESSION
a. Conference with labor negotiators pursuant to Government Code
Section 54957.6:
District Negotiators:
• Labor Relations Consultant from IEDA
• General Manager Roger S. Bailey
Employee Organizations:
• Employees' Association, Public Employees Union, Local One
• Management Support/Confidential Group (MS/CG)
• Management Group
5. ADJOURNMENT
The Board will adjourn the special meeting and reconvene in open session in the
Board Room at 2:00 p.m.
REGULAR BOARD MEETING
Open Session - Board Room
2:00 p.m.
1. ROLL CALL
a. Pledge of Allegiance to the Flag
CENTRAL CONTRA COSTA SANITARY DISTRICT
April 7, 2016 Board Agenda-Page 3
b. Introductions
• Jonathan Macagba, Maintenance Planner in the Operations/Plant
Maintenance Division, effective March 14, 2016
• Matt Hart, System Administrator in the Administration/Information
Technology Division, effective March 28, 2016.
Staff Recommendation: Welcome new employees. President Pilecki
will present the District pins.
2. REPORT OUT OF CLOSED SESSION
3. PUBLIC COMMENTS
4. AWARDS AND COMMENDATIONS
a. Presentation of the Champion of Youth Advocacy Award from the Workforce
Development Board of Contra Costa County Earn & Learn East Bay program.
(5 minute presentation.)
Staff Recommendation: Gina Del Carlo, Youth Program and Policy
spokesperson for the Workforce Development Board Earn & Learn East
Bay, will present the award.
b. Recognize the 2015 Safety Suggestion of the Year Award recipient
Sean Sullivan, Electrical Technician in the Operations Department/
Maintenance Division, for his suggestion to install an external overload reset
button for a clearwell overflow sump pump. (5 minute staff presentation.)
Staff Recommendation: Following the report, President Pilecki will
present the award.
5. CONSENT CALENDAR
Staff Recommendation (Motion Required): Adopt the Consent Calendar as
recommended.
a. Approve minutes of March 17, 2016 Board meeting.
b. Approve expenditures dated April 7, 2016. Approval recommended by
Finance Committee.
C. Receive February 2016 Financial Statements and Investment Reports.
Approval recommended by Finance Committee.
CENTRAL CONTRA COSTA SANITARY DISTRICT
April 7, 2016 Board Agenda-Page 4
d. Adopt Resolution No. 2016-009 approving a new adoption agreement for
the 401(a) Money Purchase Plan Document.
e. Authorize the General Manager to enter into a professional services
agreement with Blue Sky Environmental, Inc., in the amount of$141,510 to
conduct the required compliance demonstration source test on Multiple
Hearth Furnace No. 2 and evaluate hydrogen chloride emissions while
operating the new Caustic Injection System. Approval recommended by
Real Estate, Environmental & Planning Committee.
f. Authorize the General Manager to amend an existing professional services
agreement with Bienati Consulting Group to increase the contract ceiling by
$110,000 (from $84,000 to $194,000) for several organizational
development related projects. Approval recommended by Administration
Committee.
g. Adopt Resolution No. 2016-010 authorizing an easement exchange by:
(1) accepting a grant of easement deed for sewer purposes from property
owner Moraga Country Club; (2) authorizing the execution of a quitclaim
deed for abandoning a portion of two existing District sewer easements to
Moraga Country Club; and (3) authorizing staff to record documents with
the Contra Costa County Recorder.
h. Adopt Resolution No. 2016-011 authorizing the General Manager to
execute a State Water Resources Control Board planning grant application
for the Diablo Country Club Satellite Water Recycling Facility (DCC
SWRF).
i. Delete a vacant Administrative Assistant position (G-57, $5,398-$6,518),
and add an Administrative Services Supervisor position (S-62, $6,104-
$7,384). Approval recommended by Administration Committee.
j. Award a construction contract in the amount of$696,665 to Integra
Construction Services, Inc., the lowest responsive and responsible bidder
for the Laboratory HVAC Upgrade and Repair Project, District Project
7319; find that the project is exempt from California Environmental Quality
Act (CEQA); and authorize the General Manager to execute the contract
documents subject to submittal requirements. Reviewed by Engineering &
Operations Committee.
6. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER
CENTRAL CONTRA COSTA SANITARY DISTRICT
April 7, 2016 Board Agenda-Page 5
7. PUBLIC HEARINGS
a. Conduct a public hearing to consider approval of the South Jackson Way
Contractual Assessment District (CAD) No. 2016-1 in Alamo, District Project
6602; adopt Resolution No. 2016-012 confirming compliance with California
Constitution, Article XIIID, Section 4 (Proposition 218); adopt Resolution
No. 2016-013 approving the Engineer's Report and assessments, ordering
improvement, and finding the project exempt from California Environmental
Quality Act (CEQA); and authorize the General Manager to execute an
agreement with the South Jackson Way CAD No. 2016-1 participants.
(5 minute staff presentation.)
Staff Recommendation (Motion Required): Conduct the public hearing
and approve South Jackson Way CAD No. 2016-1, District Project 6602;
adopt Resolution No. 2016-012 and Resolution No. 2016-013 as
presented; and authorize the General Manager to execute an agreement
with CAD participants.
8. REPORTS
a. General Manager
1) General Manager Announcements
Staff Recommendation: Receive the announcements.
b. Counsel for the District
C. Secretary of the District
d. Board Members
1) Board Member reports on recent meetings or conferences for which
they received the stipend or for which the District paid their expenses.
Member Nejedly
Member Causey
• March 30, 2016 — Board liaison meeting with City of San Ramon
officials in San Ramon.
Member McGill
• April 6, 2016 — California Association of Sanitation Agencies
(CASA) Legislative Day (joint public policy forum with
WateReuse California) to advocate for issues of importance to
the clean water community— Sacramento.
CENTRAL CONTRA COSTA SANITARY DISTRICT
April 7, 2016 Board Agenda-Page 6
Member Williams
a) March 28, 2016 —Administration Committee meeting — Member
Williams and Member McGill.
President Pilecki
b) March 28, 2016 — Finance Committee meeting — President
Pilecki and Member Causey.
Staff Recommendation: Receive the reports.
2) Board Member Announcements
Staff Recommendation: Receive the announcements.
3) Board Member requests for authorization to receive a stipend for meeting
attendance or expense reimbursement not specifically addressed in the
current Board Compensation Resolution, or authorization for conference
attendance not previously approved by the Board.
Staff Recommendation: Consider any requests.
4) Provide direction to Member McGill, the District's representative and
voting delegate for the Contra Costa Chapter of the California Special
Districts Association (CCSDA), on how to vote at the April 18, 2016
Local Area Formation Commission (LAFCO) election to fill the Special
District Representative seat effective May 2, 2016.
Staff Recommendation: Provide voting direction.
9. ENGINEERING
a. Consider a request from the San Ramon Valley Fire Protection District
(SRVFPD) to transfer capacity fee credits between parcels on Stone Valley
Road in Alamo, as provided for in District Code Section 6.12.070 D. Approval
recommended by Finance Committee. (No presentation is planned, staff will
be available to answer questions.)
Staff Recommendation (Motion Required): Consider the request and
the recommendation of the Finance Committee, and take one of the
following actions:
1. Approve the request to transfer capacity fees, authorize the
General Manager to draft and execute a written agreement, and
refund $11,409.50 excess capacity fees to SRVFPD,
2. Deny the request, or
3. Provide direction to staff.
CENTRAL CONTRA COSTA SANITARY DISTRICT
April 7, 2016 Board Agenda-Page 7
b. Consider authorizing the General Manager to enter into a Memorandum of
Understanding (MOU) between East Bay Municipal Utility District (EBMUD),
Central Contra Costa Sanitary District, and the Moraga Country Club (MCC)
regarding a Satellite Water Recycling Facility (SWRF) at MCC. Approval
recommended by Real Estate, Environmental and Planning Committee.
(5 minute staff presentation.)
Staff Recommendation (Motion Required): Authorize the General
Manager to execute an MOU for an MCC SWRF.
10. EMERGENCY SITUATIONS REQUIRING BOARD ACTION
11. SUGGESTIONS FOR FUTURE AGENDA ITEMS
12. ADJOURNMENT
CENTRAL CONTRA COSTA SANITARY DISTRICT
April 7, 2016 Board Agenda-Page 8
CENTRAL CONTRA COSTA SANITARY DISTRICT
BOARD CALENDAR
DATE/TIME MEETING/ATTENDEES LOCATION
APRIL 2016
Thursday Board Meeting Board Room
April 7 Board of Directors
2:00 p.m.
Monday Administration Committee Meeting Second Floor Conference Room
April 11 Williams,McGill
8:30 a.m.
April 11-13 National Association of Clean Water Agencies Washington, D.C.
(NACWA) National Water Policy Forum
Cause
Tuesday Real Estate, Environmental &Planning Third Floor Executive Conference Room
April 12 Committee Meeting
3:00 p.m. McGill, Ne"edl
Tuesday Engineering&Operations Committee Meeting Second Floor Conference Room
April 19 Causey, Pilecki
10:30 a.m.
Wednesday Administration Committee Meeting Third Floor Executive Conference Room
April 20 Williams, McGill
8:30 a.m.
Thursday Environmental Lab Renaming Event 5019 Imhoff Place, Martinez
April 21
11:30 a.m.-1:00 p.m.
Thursday Board Meeting Board Room
April 21 Board of Directors
2:00 p.m.
Friday Finance Committee Meeting Third Floor Executive Conference Room
April 22 Pilecki, Causey
9:00 a.m.
MAY 2016
Thursday Board Meeting Board Room
May 5 Board of Directors
2:00 p.m.
Monday Administration Committee Meeting Third Floor Executive Conference Room
May 9 Williams, McGill
8:30 a.m.
Tuesday Engineering &Operations Committee Meeting Second Floor Conference Room
May 10 Causey, Pilecki
10:30 a.m.
Tuesday Real Estate, Environmental & Planning Third Floor Executive Conference Room
May 10 Committee Meeting
3:00 p.m. McGill, Ne"edl
Thursday Special Board Meeting (closed session) Board Room
May 12 Board of Directors
2:00 p.m.
Thursday Board Meeting Board Room
May 19 Board of Directors
2:00 p.m.
Monday Administration Committee Meeting Third Floor Executive Conference Room
May 23 Williams, McGill
8:30 a.m.
Monday Finance Committee Meeting Third Floor Executive Conference Room
May 23 Pilecki, Causey
3:00 p.m.
Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 411116