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HomeMy WebLinkAboutADMINISTRATION MINUTES 03-10-1694553-4392i /.41.1)C.) Central Contra Costa Sanitary District ■ ec gPt en n 0 REGULAR MEETING OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT ADMINISTRATION COMMITTEE MINUTES Thursday, March 10, 2016 8:30 a.m. 2nd Floor Conference Room 5019 Imhoff Place Martinez, California Committee: Chair David Williams Member Mike McGill BOARD OF DIRECTORS: TAD J. PILECKI President PAUL H. CAUSEY President Pro Tem MICHAEL R. MCGILL JAMES A. NEJEDLY DAVID R..WILLIAMS PHONE: (925) 228-9500 FAX: (925) 372-0192 www.centralsan.org Staff: General Manager Roger Bailey Deputy General Manager Ann Sasaki Director of Administration David Heath Director of Engineering and Technical Services (left after Item 5.) Secretary of the District Elaine Boehme (left after Item 4.) Human Resources Manager Teji O'Malley Communication Svcs. & Intergovernmental Affairs Manager Emily Barnett (left after Item 4.) Risk Management Administrator Shari Deutsch (left after Item 3.) Assistant to the Secretary of the District Donna Anderson 1. Call Meeting to Order Chair Williams called the meeting to order at 8:33 a.m. 2. Public Comments None. 3. Risk Management — Loss Control Report; discuss outstanding claims and new claims, if any A discussion took place regarding the general increase in bike lanes in the District's service area, sometimes encompassing District manholes, which can increase the potential for bicycle injuries if manhole covers are not even with the Administration Committee Minutes March 10, 2016 Page 2 pavement. Ms. Deutsch said the District is working with city personnel in an effort to be notified when bike lanes are added. Efforts are also underway to look into the possibility of inspecting bike lanes in the District's service area, but it was noted that would be an almost endless task. In addition to periodic inspections, Mr. Bailey suggested the issue be raised when he and liaison Board Members periodically meet with the various city managers and mayors. COMMITTEE ACTION: Reviewed and provided input to staff. 4. Review draft Position Paper for March 17, 2016 public hearing to conduct annual review of Board Member compensation and benefits and consider amending District Code Section 2.04.030, "Compensation of Board Members" Member McGill said he would support increasing the stipend to the $200 to $220 range, but if the rest of the Board were not so inclined, he was comfortable leaving it at $185. Chair Williams requested, for comparison purposes, information on stipends/ compensation paid to city council members by all cities in the District's service area. Ms. Boehme noted that cities are governed by different statutes from wastewater districts so, for benchmarking purposes, it may not be a direct comparison, but she would be glad to gather that data in time for the March 17 public hearing. That being the case, the Committee refrained from making a recommendation, preferring instead that the full Board review all the data when it becomes available. COMMITTEE ACTION: Reviewed and provided input to staff. 5. Review revised draft Board Policy No. BP 019 — Recycled Water Member McGill suggested deleting the words "within the District" at the end of Policy statement IV. Chair Williams agreed. In response to a comment from Chair Williams, it was agreed that the entire Background section be moved to the Position Paper to capture the information for historical purposes, but such information was not necessary in the Policy itself. Chair Williams also suggested removing the reference to the current drought, and adding a new Policy statement, "1/1. Track all costs associated with recycling water and periodically report to the Board." Member McGill agreed. COMMITTEE ACTION: Reviewed and recommended Board approval with the changes noted. Administration Committee Minutes March 10, 2016 Page 3 6. Receive update on District Training Programs Chair Williams said training is extremely valuable and he was pleased to see the extent to which staff has coordinated such a comprehensive program. Member McGill suggested adding biennial AB 1234 (Ethics Training) to the list for Management Training. COMMITTEE ACTION: Received the update and provided input to staff. 7. Review and discuss recent anonymous letter regarding Contra Costa County Employees' Retirement Association (CCCERA) While both Committee Members acknowledged that anonymous letters hold little weight, Member McGill wondered if there was any substance to the letter that should be addressed. It was noted that CCCERA has been provided a copy of the letter and is in the process of preparing a response to all agencies regarding the allegations set forth in the letter. Ms. O'Malley said CCCERA staff is investigating the allegations and should be able to confirm the appropriation of retirement contributions. COMMITTEE ACTION: Reviewed and provided input to staff. 8. Review Gantt Chart of activities leading up to 2017 Labor Negotiations Ms. O'Malley said the chart was unchanged from the previous version, but an update would be made to Item 17 for the next agenda packet. In response to a request from Chair Williams, Mr. Bailey said staff will schedule a status update on the Gantt chart to be presented at an upcoming Board meeting. COMMITTEE ACTION: Reviewed and requested full Board update. 9. Announcements a. Future scheduled meetings: Monday, March 28, 2016 at 8:30 a.m. Monday, April 11, 2016 at 8:30 a.m. Wednesday, April 20, 2016 at 8:30 a.m. Administration Committee Minutes March 10, 2016 Page 4 b. Mr. Bailey announced that staff is preparing a letter on behalf of the District in support of reinstating funding for the Clean Water State Revolving Fund (CWSRF) program, as suggested by the Board at the March 3 meeting. COMMITTEE ACTION: Received the announcements. 10. Suggestions for future agenda items a. Member McGill suggested that an item be placed on a future agenda to allow for discussion of legislation recently introduced by Assemblymember Tony Thurmond to allow second living units with no additional capacity fees for connection to sewer or water. If passed, he noted that it would be inconsistent with current District Code and practices. 11. Adjournment — at 9:26 a.m.