Loading...
HomeMy WebLinkAbout11.a. Public hearing to conduct annual review of Board compensation and benefits Central Contra Costa Sanitary District 11.a. ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: March 17, 2016 Subject: ANNUAL PUBLIC HEARING TO REVIEW BOARD MEMBER COMPENSATION AND BENEFITS Submitted By. Initiating Dept./Div.: Elaine R. Boehme Administration/Secretary of the District Secretary of the District REVIEWED AND RECOMMENDED FOR BOARD ACTION: l w l• v.; Kent Alm Roger S. Bailey Counsel for the District General Manager ISSUE: In accordance with Resolution No. 2012-018, the Board must conduct an annual review of Board Member compensation and benefits at a public meeting held during the first quarter of each calendar year BACKGROUND: In March, 2012, the Board held a public hearing and reviewed its compensation and benefits compared to other agencies. The Board reduced its meeting stipend from $221 per meeting to $185 per meeting. The Board also adopted Resolution No. 2012-018 formally establishing the annual public review, and chose to do so at a properly noticed public hearing in the interests of transparency. In March 2013, 2014 and 2015, the Board held the annual public hearings and made no changes to its compensation. Staff has updated its annual survey of other local agencies with the information recommended by the Grand Jury, i.e. meeting fees, health care insurance costs, pension, deferred compensation, life insurance, cell phone and internet (ATTACHMENT A). Staff has also updated the chart showing where Central San's meeting stipends fall in comparison with other agencies (ATTACHMENT B). At the public hearing, the Board may wish to consider one or more of the following options: 1. Leave the Board compensation and benefits unchanged; 2. Adopt an ordinance changing the meeting stipend amount; 3. Direct staff to make other change(s) to Board Member compensation or benefits. Any increase or decrease in meeting stipend amount would require a simple majority vote, and the ordinance would not be effective until 60 days after adoption. ALTERNATIVES/CONSIDERATIONS: The Board may choose not to change its compensation or benefits. Page 1 of 2 POSITION PAPER Board Meeting Date: March 17, 2016 Subject: ANNUAL PUBLIC HEARING TO REVIEW BOARD MEMBER COMPENSATION AND BENEFITS FINANCIAL IMPACTS: This will depend on whether the Board chooses to increase, decrease or leave unchanged their compensation and benefits. (The maximum stipend increase permissible under Health and Safety Code Section 6489 and Water Code Section 20202 would be an additional 5%per calendar year since the last increase in 2012, bringing the total compensation per day of service to $222 rather than the current$185.) COMMITTEE RECOMMENDATION: The Administration Committee reviewed the information at its meeting on March 7, 2016. At that meeting, the Committee recommended conducting a survey of City Councilmember compensation and benefits in cities within the District's service area. RECOMMENDED BOARD ACTION: Conduct the public review of Board Member compensation and benefits and take one of the following actions: 1. Leave Board Member compensation and benefits unchanged; 2. Adopt an ordinance amending Title 2, Administration, of District Code Section 2.04.030, "Compensation of Board Members," if a change in meeting stipend is desired; or 3. Direct staff to amend other compensation or benefits. Attached Supporting Documents: A. Survey of Board Member Compensation and Benefits, January 2016 B. Comparison of Other Agencies'Board Meeting Stipends C. Draft Ordinance (if change in meeting stipend is desired) D. Survey of City Councilmember Compensation and Benefits, March 2016 N:\ADMINSUP\ADMIN\DIST-SEC\BOARD\COMPENSATION-STIPEND\ANNUAL REVIEW OF BOARD COMPENSATION\2016\PP-Hold PH re Bd Compensation(updated).doc Page 2 of 2 Board of Directors Compensation and Benefits Survey 2016 ATTACHMENT A Medical Dental Life Insurance Stipend/Max-. Agency Provides Deferred a Computers/ Compensable and Member/ Board Member/ Primary Benefits or Board Member/ Spouse/Family Comp Phone`° iPads Mt Spouse/Family Spouse Compensation CalPERS District pays retirement (for West Count Up to $265.35 per premium for Directors elected y meeting/6 District pays flat rate of up to $�&5-1727/month for family $85,000 policy for before 7-1-94 No District District Wastewater meetings per medical; dental premium is shared 90% District/10% director. Board Member only). District contribution No provides iPads Yes District month only. (Age reduction pays 5% of to directors schedule applies.) participating directors' 8% contribution. District pays Yes, but one Member CalPERS serves on East Bay contribution District Dischargers $260 per District pays premium (Board Authority (EBDA), District pays premium for up to two- 6.32% of salary provides iPad Oro Loma Sanitary meeting/6 party Blue Shield HMO ($1,857.74 per for up to family No Member+District District No to one and another serves District meetings per coverage - Delta Dental portion) for the on the Alameda month month) contribution director, as ($136.06/mo.) one eligible County Waste pilot program Board Member Management elected before Authority (Stop 1995 Waste Board). Agency pays premium $225 per for up to family Agency pays Inland Empire meeting/10 No District Utilities Agency Medical, dental, vision coverage for Delta premium for No No Yes yes g y meetings per contribution month Dental PPO or Western $30,000 policy Dental 1 N:\ADMINSUP\ADMIN\DIST-SEC\BOARD\COMPENSATION-STIPEND\SURVEYS\2016\Strikeout - Central San 2016 BOD Compensation and Benefits Survey.xls Board of Directors Compensation and Benefits Survey 2016 p Medical Dental Life Insurance Stipend/Ma: Agency Provides Deferred Computers/ nCy Compensab Board Member/ Board Member/ Primary Benefits or Board Member/ Spouse/Family Comp iPads Mtgs Spouse/Family Spouse Compensation No. Two Members serve on the City $218 per District pays Council, and one Napa Sanitation meeting/6 No No premium for No N/A No District $20 allowance serves on the Board District meetings per contribution for Wad fees of Supervisors. month $28,000 policy Those entities provide primary benefits. $212.10 per District pays up to $148 986.17 per month for Board Member District pays for Yes, but one member meeting/maximu serves on EBDA and only; $48gF 1941.33 per month for Board Member +1; $�5- coverage of $10,000 District Union Sanitary m of 1 meeting 2387.31 per month for Family for medical, dental, vision; for Board Member; No $50/month No provides Wads is compensated by District per day and 6 o a the EBDA allocated as follows: 100% dental, 100% vision, and balance to $5,000 for spouse to directors meetings per medical plans and dependents Commission for month meetings attended. District pays up to $1,281.21 for $'^� 215.00 Board Member & family. Coverage is Mt. View Sanitary per meeting/6 No District District meetings per through PERS. (PERS requires No No No contribution No No Yes month participation in a District-sponsored retirement plan. See Deferred Comp) 2 N:\ADMIN5UP\ADMIN\DIST-SEC\BOARD\COMPENSATION-STIPEND\SURVEYS\2016\Strikeout - Central San 2016 BOD Compensation and Benefits Survey.xls Board of Directors Compensation and Benefits Survey 2016 Medical Dental Life Insurance Stipend/Ma Agency Provides Deferred Computers/ nCy Compensa ' Board Member/ Board Member/ Primary Benefits or Mt Board Member/ Spouse/Family Spouse/Family Spouse Comp iPads Compensation fFem 2012 +^ 2011 (The BeaFd ;& ;^ at fw-k- $200.00 per FetiFepAeRt ••^rage f9F Pplta AutheFit . (EBDA\ Castro Valleymeetin g/ F.R. rE)Rt F'bWt;.,R wh;Gh ;66 .,n^^+,I oon IThsame No District and ,^^*"^• s^. v^ $11 4) Active Members of the No No No No OR +" Sanitary District meetings per ^"^^^^ applies "^�^ ^� contribution Y Board of Directors of the Castro month. ^^+^,r „^a^. n"^.l;,-^n G^,,.��+ e Valley Sanitary District may Board member pays Management participate in the health benefits plan provided by the District as a non-PERS Waste geaFel). No entire cost lep- member through the CalPERS System, and/or Dental plan provided member pays 100% of premium cost less the amount listed in Section 4035.5 in Senate Bill 1464, Chapter 896, Chapter Date September 26, 2002. Central Contra $185 per District pays premium for up to family District pays premium District pays District Costa Sanitary meeting/6 coverage for Kaiser, Health Net HMO, for up to family premium for No District ** No No provides iPads Yes meetings per or Health Net PPO Cafeteria Plan coverage for Delta $50,000/$1,500 contribution for Directors District month offered in lieu of medical coverage Dental PPO policy 3 N:\ADMINSU P\ADMIN\DIST-SEC\BOARD\COMPENSATION-STIPEN D\SURVEYS\2016\Strikeout Central San 2016 BOD Compensation and Benefits Survey.xls Board of Directors Compensation and Benefits Survey 2016 Medical Dents Life Insurance Stipend/Ma. Agency Provides MRDeferred - Computers/ Agency Compensab ; Board Member/ Board Member/ Primary Benefits Mt Board Member/ Spouse/Family Spouse/Family Spouse Comp Phone iPads Compensation Yes. By $170 per Administrative Policy meeting/approx. 4030, Board 20 meetings per Members cannot District pays premium for CaIPERS District pays premium District pays year (1 Board collect benefits from Medical (HMO or PPO) up to the for up to family premium for No District Delta Diablo meeting per No No No another public greater of either the Blue Shield or coverage; $125,000/$2,000 contribution month + about 8 agency, and do not. Kaiser HMO. family rate Self-insured Plan policy Committee All Board Members meetings per elect to receive year) coverage only from the District. Existing Board Members are frozen at 2012 rate of District paid premium for up to Kaiser Family; Board Member is Optional, if $170 per Ironhouse Sanitary meeting/6 responsible for any increase above that rate going forward for chosen to medical, dental and vision. New Board Members are covered No No enroll, cost to No No Yes District meetings per for self only at Kaiser rate. Any increase above the rate of District month medical coverage, dental or vision during the first year of $10/mo. service or family coverage shall be paid by the Director. 4 N:\ADMINSUP\ADMIN\DIST-SEC\BOARD\COMPENSATION-STIPEND\SURVEYS\2016\Strikeout - Central San 2016 BOD Compensation and Benefits Survey.xls Board of Directors Compensation and Benefits Survey 2016 Medical Dental Life Insurance - Stipend/Ma Agency Provides Deferred Computers/ ncy Compensab r- Board Member/ Board Member/ Primary Benefits or Mt Board Member/ Spouse/Familyuse/Family Spouse Comp iPads Compensation The District matches Board Member No - Directors contributions are not eligible to 457 plan by to participate in 25%, up to $10 the District's CaIPERS per calendar $146 per month - FneetiRg/ 9c retirement District pays for premium up to $60-3- program, or Provided that a 19 days director f k�weatday for 627 (Board Member only), $1,297- District pays for up District pays premium retiree benefits, voluntarily � Dublin San Ramon 1,254 (Member + l Dependent), for up to Board unless they were each day of to $50,000 basic life contributes at No No Yes Services District service to the $, 1,631 (Member + 2 Member and eligible insurance first elected or least $20 per Dependents); rates set by resolution dependents appointed to the District, up to a month, the annually Board prior to maximum of 10 District days per month July 1, 1994, in matches that accordance with California contribution up to $10 per Government month or 25% Code Section 20322 (c). of the monthly contribution, whichever is less. 5 N:\ADMINSU P\ADM I N\DIST-SEC\BOARD\COM PENSATION-STI PEN D\SU RVEYS\2016\Strikeout - Central San 2016 BOD Compensation and Benefits Survey.xls Board of Directors Compensation and Benefits Survey 2016 Medical Denta Life Insurance Stipend/Ma rs/ Agency Provides Deferred Compute ncy Compensa Board Member Board Member/ Primary Benefits or Mt Board Member/ Spouse/Family Spouse/Family Spouse Comp iPads Compensation $143.59 per meeting/6 meetings per month. No automatic increase, but can be increased up to 5% in January of any District pays health expense Yes, if participating No. The City year by Board reimbursement of$5,854 (2015#s) action. Left at see medical health in the provides primary Fairfield-Suisun 5,985.00 (2016#s) (increased every No District $143.59 at January by CPI-W for SF-Oakland expense No No contribution No paperless benefits as the Board Sewer District 1/26/2015 Board reimbursement agenda and Members serve as mtg. (2015 update: Metropolitan area 12 months ending request a the City Council. no changes (yet) to in October of each year) IoaneriPad meeting compensation, though the item will be carried over to a future Board meeting in March. $100 per meeting per month, except Vallejo Sanitation for the appointed The City � proovivi des primary County Board of and Flood Control Supervisor who No No No No No District contribution No No benefits as the Board Members serve as District receives $100 per the City Council. meeting per month 6 N:\ADMINSUP\ADMIN\DIST-SEC\BOARD\COMPENSATION-STIPEND\SURVEYS\2016\Strikeout - Central San 2016 BOD Compensation and Benefits Survey.xls Board of Directors Compensation and Benefits Survey 2016 Stipend/Ma; Medical Denfa Life Insurance Agency Provides :Deferred Cell ' Computers/ Compensa Board Member/ Board Member/ Primary Benefits or Board Member/ Spouse/Family Comp Phone iPads Mt ' Spouse/Family Spouse Compensation $100 per meeting/10 meetings per District pays premium for up to family District pays premium Contra Costa District pays for No District month (one coverage for Kaiser, Health Net HMO, for Delta Dental for No No No Yes Water District meeting fee or Anthem Blue Cross PPO family $10,000 policy contribution maximum paid per day) Directors contribute 6.83% District of their salary on provides iPads a pre-tax basis for Directors $1,218 per month District pays for premium for up to and the District that want Kaiser Family. District pays for them (effective District pays premium contributes East Bay Municipal HealthNet and Anthem BC for the No District (currently 3). February 1, 2016) for Director and eligible No 37.74% (as of No Yes Utility and 2 meetings dependents July 2011).District Director only and requires 15% contribution For those that per month premium contribution for double and Directors are use their family coverage. personal eligible to retire at age 54 with Wads, the minimum of five District pays a years of service. $50 stipend. ** All Directors pay the difference between highest-costing HMO to PPO if PPO selected 7 N:\ADMINSU P\ADMIN\DIST-SEC\BOARD\COMPENSATION-STIPEN D\SURVEYS\2016\Strikeout - Central San 2016 BOD Compensation and Benefits Survey.xls ATTACHMENT B 2016 COMPARISON OF OTHER AGENCIES' BOARD MEETING STIPEND AGENCY MEETING STIPENDNEAR MAX NO. OF MTGS PER MONTH West County $265.35 2016 6 Wastewater District $265.35 2015 $265.35 2014 $265.35 2013 $260 2016 6 Oro Loma Sanitary District $260 2015 $260 2014 $260 2013 Inland Empire Utilities Agency $225 2016 10 $225 2015 $195 2014 $195 2013 $218 2016 6 Napa Sanitation District $218 2015 $218 2014 $174 2013 Mt. View Sanitary District $215 2016 6 (STIPEND INCREASED) $205.05 2015 $205.07 2014 $205.07 2013 $212.10 2016 6 Union Sanitary District $212.10 2015 $212.10 2014 $212.10 2013 Castro Valley Sanitary District $200 2016 6 $200 2015 $176.34 1/5/14 $176.34 2013 ($??) 2016 6 Central Contra Costa Sanitary $185 2015 District $185 2014 $185 2013 $185 2012 $221 2011 $170 2016 6 Delta Diablo Sanitation District $170 2015 $170 2014 $170 2013 N:\ADMINSUP\NDMIN\DIST-SEC\BOARD\COMPENSATION-STI PEN MAN NUAL REVIEW OF BOARD COMPENSATION\2016\ATT.B-Board Compensation Comparison Survey 2016.doc Page 1 of 2 ATTACHMENT B $170 2016 6 Ironhouse Sanitary District $170 2015 $170 2014 $170 2013 $146 2016 10 Dublin San Ramon Services District $146 2015 $146 2014 $146 2013 $143.59 2016 6 Fairfield Suisun Sewer District $143.59 2015 $143.59 2014 $143.59 2013 $100 2016 $100 flat fee per Vallejo Sanitation and Flood Control $100 2015 month, regardless of District $100 2014 number of meetings $100 2013 $100 2016 10 Contra Costa Water District $100 2015 $100 2014 $100 2013 $1218 2016 Monthly stipend EBMUD $1186 2015 (governed by (STIPEND INCREASED) $1154 2014 different regulations) $1120 2013 March 2016 N:\NDMINSUPtADMIN\DIST-SEC\BOARD\COMPENSATION-STI PEN MAN NUAL REVIEW OF BOARD COMPENSATION\2016\NTT.B-Board Compensation Comparison Survey 2016.doc Page 2 of 2 ATTACHMENT C ORDINANCE NO. AN ORDINANCE OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT AMENDING DISTRICT CODE SECTION 2.04.030, COMPENSATION OF BOARD MEMBERS WHEREAS, California Health and Safety Code Section 6489 states that the Board of Directors may, by ordinance adopted pursuant to Water Code Section 20202, increase its compensation above the $100 per day permitted by the Health and Safety Code; and WHEREAS, the Water Code permits a compensation increase of up to five per cent once in each calendar year; WHEREAS, the Health and Safety Code limits Board Member compensation to no more than six days' service in a calendar month; and WHEREAS, the Board of Directors of the Central Contra Costa Sanitary District last adjusted its compensation in March, 2012, reducing it from $221 per meeting to $185 per meeting; and WHEREAS, any adjustment shall not be effective for at least sixty days from the date of final passage. NOW, THEREFORE, the Board of Directors of the Central Contra Costa Sanitary District does ordain as follows: Section 1. That Section 2.04.030 A of the District Code is hereby repealed and that a new Section 2.04.030 is hereby adopted as follows. A. Beginning on May 16, 2016 and continuing until the ordinance codified in this section is modified or repealed, the compensation for Board Members of the Central Contra Costa Sanitary District is (increased or reduced) from the current$185 approved in March 2012, to $ per day of service, effective sixty days after adoption of this ordinance and as set forth by Section 6489 of the Health and Safety Code and Section 20202 of the California Water Code. Compensation shall not be for more than a total of six days of any calendar month. Section 2. This ordinance shall be a general regulation of the District and shall be published in the Contra Costa Times and San Ramon Valley Times, newspapers of general circulation, published and circulated within the Central Contra Costa Sanitary District. This ordinance shall be effective on May 16, 2016, not less than sixty days after its passage and adoption by the Board of Directors. Central Contra Costa Sanitary District Ordinance No. Page 2 of 2 PASSED AND ADOPTED by the Board of Directors of the Central Contra Costa Sanitary District on the 17th day of March 2016, by the following vote: AYES: Members: NOES: Members: ABSENT: Members: Tad J. Pilecki President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California Countersigned: Elaine R. Boehme, CMC Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California Approved as to Form: Kenton L. Alm, Esq. District Counsel 2.04.030 Compensation of Board members. A. Beginning on May 316, 20126, and continuing until the ordinance codified in this section is modified or repealed, the compensation for Board Members of the Central Contra Costa Sanitary District is redUGed(reduced or increased) from the current one hundred and eighty five dollars approved on March 1. 2012 two hundred twenty one dellars appFeved on Februapy 15, 2007, to 77E).,., hundred red eight five dollars per day of service, effective sixty days after adoption of this ordinance and as set forth by Section 6489 of the Health and Safety Code and Section 20202 of the California Water Code. Compensation shall not be for more than a total of six days of any calendar month. B. The Board of Directors' compensation shall be reviewed periodically at the discretion of the Board. Any adjustment shall be enacted by adoption of an ordinance after the opportunity for public discussion at a Board of Directors' meeting. (Ord. 253§ 1(Exh. A(part)), 2008: Ord. 241 § 1,2007) (Ord. No. 270, § 1, 3-1-2012) Board of Directors Compensation and Benefits Survey 2016 ATTACHMENT D Medical Life Insurance " City Deferred Comp C7Phone Board Member/ Spouse/ Board Member/ Family Spouse/ Family CaIPERS, Up to $130 per Offered same as employees, who month + $100 Concord $1300/month flat rate contributed based on plan and number of No City pays employer No No every 2 yrs for 0 parties covered rate replacement equipment Contribution to single- If declined party coverage, member CaIPERS, CaIPERS, can pays 15% of single-party Eligible to Eligible to City pays $100/month car participate in $55/month Walnut Creek $650/month flat rate premium and can "buy participate at participate at own 401A; technology employer allowance up" at own expense. Or own expense expense rate Councilmember allowance may take $350 in lieu of pays 5%, City pays medical coverage 2.5% Can Medical coverage capped participate Pleasant Hill $585/month flat rate at City contribution of No $20,000 per official if they paythe No No No No 50% of the Kaiser rate employee onion Eligible for Lafayette $0 No No No No No mileage No No reimbursement Eligible for Orinda $0 No No No No No mileage No No reimbursement Board of Directors Compensation and Benefits Survey 2016 Medical Life Insurance city Deferred Comp Cell Phone Board Member/ Spouse' Board Member/ Family Spouse/ Family } Tablet issued for Moraga $0 No No No No No No No Council Agenda packets Eligible to be reimbursed Danville $675/month up to $208 month for medical expenses Mayor is elected CalPERS plan: City pays official. premium for up to family Receives coverage for Kaiser or Enrolled in $500/month car No No $91S/ San Ramon $850/month flat rate HMO; Council Members CalPERS allowance monthly will pay difference over stipend, cost of base plan $600/ month car allowance Medical for Council Member and dependents. Kaiser and Blue Cross. ER CalPERS No City iPads for optional contribution Some travel Council Martinez $585/month flat rate contribution depends on 100% for family $30,000 per official Member- unless waiving expenses meeting use date elected. Prior to 1/1/07, covered at 100%. ship medical only $ in lieu if waived. z Board of Directors Compensation and Benefits Survey 2016 Medical Life Insurance - City Deferred Comp' Cell Phone Other Board Member/ Spouse/' Board Member _ Family Spouse/ Family District pays premium for District pays Central $185 per meeting/6 up to family coverage for District pays District premium for up Eligible for Contra Costa meetings per month Kaiser, Health Net HMO, premium for No District provides ** to family No mileage No Sanitary (mas $1,110 per or Health Net PPO $50,000/$1,500 contribution iPads for coverage for reimbursement District month) Cafeteria Plan offered in policy Directors lieu of medical coverage Delta Dental PPO ** All Directors pay the difference between highest-costing HMO to PPO if PPO selected '3