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Home My WebLink About09.f.1) Adopt new Board Policy BP 019 - Recycled Water Central Contra Costa Sanitary District • r- Sanitary BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: March 17, 2016 Subject: ADOPT NEW BOARD POLICY (BP) NO. 019 — RECYCLED WATER Submitted By., Initiating Dept./Div.: Jean-Marc Petit, Director of Engineering Engineering & Technical Services / & Technical Services Planning & Development Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: Kent AlmRoger S.Bailey Counsel for the Distr' General Manager ISSUE: Adoption of new Board Policies (BP) requires the review and approval of the Board of Directors. BACKGROUND: Some of the District's recycled water facilities at the District were constructed in conjunction with wastewater treatment plant improvements following the passage of the Clean Water Act of 1972. Due to the "major underutilization of the Phase II (recycled water) facilities," the District agreed, as part of a Settlement with the Environmental Protection Agency (EPA) on December 12, 1985, to: • "...within two years...develop and submit a program, to the reasonable satisfaction of EPA and the [State Water Resources Control Board] SWRCB, for additional utilization of Phase II facilities." • "The goal of the program to be developed will be the eventual, full, cost-effective utilization of Phase II facilities." "...continue to study and promote the cost-effective use of reclaimed water within its service area." "...maintain in operable condition all Phase II facilities (Filter Plant and associated facilities) until January 1, 2000." As a result, the District evaluated several opportunities to provide recycled water such as the purchase of the Shell pipeline to serve the Lamorinda area in association with East Bay Municipal Utility District (EBMUD). The District also implemented the Zone 1 project in 1995. Other recycled water projects recently implemented by the District include commercial truck fill, residential fill stations, and future use of recycled water by CoCo San Sustainable Farm. In June 2014, as part of an ongoing effort to review existing Board policies and develop new policies considered necessary for governing the District, the Administration Committee suggested that staff look into creating a recycled water policy. It is believed C:\Users\danderson\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\IM9F5ZMU\3-17-16 PP BP019- REW Policy Final.docx Page 1 of 2 POSITION PAPER Board Meeting Date: March 17, 2016 subject: ADOPT NEW BOARD POLICY (BP) NO. 019 — RECYCLED WATER that such a policy will provide the District with direction for future expansion of the District's recycled water program that meets the District's obligations and is equitable for all District ratepayers. In December 2015, staff presented an initial draft recycled water policy to the Administration Committee as a place to begin a dialog toward developing a final proposed policy. The Committee requested the addition of language regarding cost recovery as well as a reference to past history, including the EPA settlement agreement regarding the Filter Plant. The latter is expressed in this position paper for record purposes. On February 8 and March 10, 2016, staff presented revised drafts of the recycled water policy to the Administration Committee. The resulting proposed policy is attached for consideration by the full Board. ALTERNATIVES/CONSIDERATIONS: The Board of Directors could direct that additional edits be made to the draft policy, or adopt no recycled water policy at all. FINANCIAL IMPACTS: None by this action. COMMITTEE RECOMMENDATION: This matter was discussed by the Administration Committee on December 21, 2015, February 8, 2016 and March 10, 2016. At the latter meeting, the Committee recommended Board approval of the attached revised new BP No. 19 - Recycled Water. RECOMMENDED BOARD ACTION: Adopt new BP No. 019 — Recycled Water. Attached Supportinq Document: 1. Final proposed BP No. 019—Recycled Water C:\Users\danderson\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\IM9F5ZMU\3-17-16 PP BP019- REW Policy Final.docx Page 2 of 2 ATTACHMENT 1 Central Contra Costa Number: BP 019 Sanitary District Authority: Board of Directors Effective: March 17, 2016 01 Revised: Reviewed: wwwor Initiating Dept./Div.: Engineering & Technical Services - Department BOARD POLICY RECYCLED WATER PURPOSE Periodically, the State of California experiences severe droughts and recycled water is one of the major alternatives for an uninterruptable source of water supply. The purpose of this Policy is to promote cost-effective projects in collaboration with water agencies to augment the region's water supply with treated effluent produced at the District's treatment plant. The District is in a key position to collaborate with water agencies and develop cost-effective projects making this new resource available. POLICY I. Promote, produce, sell and/or deliver recycled water to retail and wholesale customers both within and outside the District in a manner consistent with laws, regulations and prudent public policy. ll. Develop a cost-effective program to maximize recycled water in coordination with water agencies. Projects must have a payback period of not more than 15 years. III. Work with the State of California, the County of Contra Costa and individual local cities and water agencies to develop ordinances and guidelines to encourage the use of recycled water. IV. Develop procedures and standards to ensure the safe and beneficial use of recycled water. V. Conduct ongoing public information and customer service programs to ensure that the public and individual customers have an appropriate understanding of recycled water including the benefits and responsibility of using recycled water. VI. Track all costs associated with recycling water and periodically report to the Board. [Original Retained by the Secretary of the District]