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Home My WebLink About09.c. Award contract for Lafayette Sewer Renovations, Phase 10, District Project 8426, to K. J. Woods Construction, Inc. Central Contra Costa Sanitary District p BOARD OF DIRECTORS . C POSITION PAPER Board Meeting Date: March 17, 2016 Subject., AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS WITH K. J. WOODS CONSTRUCTION, INC. FOR THE CONSTRUCTION OF THE LAFAYETTE SEWER RENOVATIONS, PHASE 10, DISTRICT PROJECT 8426 Submitted By. Initiating Dept/Div.: Nancy A. Molina, Associate Engineer Engineering and Technical Services/Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: S. Mestetsky—Senior Engineer E. Lopez—Capital Projects Division Manager JM. Petit—Director of Engineering and Technical Services Roger S.Bailey g 9 General Manager ISSUE: On February 25, 2016, four (4) sealed bids were received and opened for the construction of the Lafayette Sewer Renovations, Phase 10, District Project 8426. The Board of Directors must award the contract or reject bids within 50 days of the bid opening. Authorize the General Manager to execute the Contract Documents subject to SUBMITTAL requirements. BACKGROUND: Lafayette Sewer Renovations, Phase 10, is part of the ongoing Collection System Renovation Program. The work aligns with the District's Strategic Plan, specifically Goal No. 6, which is "Maintain a Reliable Wastewater Infrastructure." This project will renovate approximately 9,000 linear feet of 6-, 8-, 10-, 12-, and 15-inch sewer lines located within the public rights-of-way, easements, and near creeks. The project location map is identified in Attachment 1. District staff prepared the plans and specifications for the project. The Engineer's estimate for construction is $2,540,000. This project was advertised on February 8 and 12, 2016. Four (4) sealed bids ranging from $2,148,000 to $2,869,000 were received and publicly opened on February 25, 2016. The Engineering Department conducted a technical and commercial review of the bids and determined that K. J. Woods Construction, Inc. is the lowest responsive bidder with a bid amount of$2,148,000. A summary of bids received is shown in Attachment 2. The District will administer the construction contract and will provide contract administration, inspection, survey, office engineering, and submittal review. CEQA: Staff has concluded that this project is exempt from CEQA under District CEQA Guidelines Section 15302, because it involves replacement of existing sewer facilities at substantially the same locations and with the same purpose and level of activity as the facilities being replaced. Any capacity increases are for non-growth inducing, wet weather purposes. This project also is exempt under District CEQA Guidelines Page 1 of 6 POSITION PAPER Board Meeting Date: March 17, 2016 Subject. AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS WITH K. J. WOODS CONSTRUCTION, INC. FOR THE CONSTRUCTION OF THE LAFAYETTE SEWER RENOVATIONS, PHASE 10, DISTRICT PROJECT 8426 Section 15061(b)(3), since it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. This certainty is based on the District's past experience with numerous sewer construction projects of this nature, the relatively short distances involved, and the District's mitigating construction specifications. These specifications are standardized general and special conditions that are made part of the project bid documents to address environmental considerations, such as protecting trees and riparian areas, as well as compliance with applicable federal, state, county, district, municipal and local laws, ordinances, orders, and regulations. Approval of this project will establish the Board of Directors' independent finding that this project is exempt from CEQA. ALTERNATIVES/CONSIDERATIONS: Reject all bids, which is not recommended. FINANCIAL IMPACTS: The total project cost of the Lafayette Sewer Renovations, Phase 10, is anticipated to be $3,530,000, including design, bid price, contingency, and construction management. This project is included in the Fiscal Year (FY) 2015-16 CIB on page CS-16 showing a total project budget of$3,755,000. Staff has conducted a budget analysis of the FY 2015-16 Collection System Program budget and concluded that adequate funds are available for this project. COMMUNITY allTREACH: The District held a public meeting on January 21, 2016, at the District's Collection System Operations Department office in Walnut Creek to assist with any questions or concerns by the residents along the alignment. COMMITTEE RECOMMENDATION: The Engineering and Operations Committee reviewed this project at the meeting on March 8, 2016, and recommended award of the project. RECOMMENDED BOARD ACTION: Staff recommends the following: 1. Find that the project is exempt from CEQA, 2. Award a construction contract in the amount of$2,148,000 for the construction of the Lafayette Sewer Renovations, Phase 10, District Project 8426, to K. J. Woods Construction, Inc., the lowest responsive and responsible bidder, and 3. Authorize the General Manager to execute the Contract Documents subject to SUBMITTAL requirements. Page 2 of 6 POSITION PAPER Board Meeting Date: March 17, 2016 subject. AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS WITH K. J. WOODS CONSTRUCTION, INC. FOR THE CONSTRUCTION OF THE LAFAYETTE SEWER RENOVATIONS, PHASE 10, DISTRICT PROJECT 8426 Attached Supporting Documents: 1. Project Location Map 2. Summary of Bids 3. Post-Bid/Preconstruction Estimate Page 3 of 6 3 tp A r" AIM24 MA 10 x�n W.. F r —= 1 FOW sr $ xanAr rias u JfxllSd OYOtlrNOYO. Y6W}ian ISO 40OTggyxOp WK a woo AVE �. �. xn�xlan 4i 24 M � g { Y W v Em x VALL no r"4 a V a S $ �Z_� o 0 1200 2100 9 �_ , FEET Project Areas { Central Contra Costa Attachment Sanitary District Lafayette Sewer Renovation Phase 10 District Project 8426 1 N o ; 96, Location Map Page 4 of 6 ATTACHMENT 2 LAFAYETTE SEWER RENOVATIONS, PHASE 10 DISTRICT PROJECT 8426 SUMMARY OF BIDS PROJECT NO.: 8426 DATE: FEBRUARY 25, 2016 PROJECT NAME: LAFAYETTE SEWER RENOVATIONS, PHASE 10 PROJECT LOCATION: LAFAYETTE, CA NO. OF ADDENDA: 0 ENGINEER'S ESTIMATE: $2,540,000 NO. BIDDER BID PRICE 1 K. J. Woods Construction, Inc. $2,148,000 San Francisco, CA 94124 2 JMB Construction, Inc. $2,448,402 South San Francisco, CA 94080 3 Cratus, Inc. $2,625,546 San Francisco, CA 94124 4 A-S Pipelines, Inc. $2,869,000 Pittsburg, CA 94565 BIDS OPENED BY/s/ Elaine R. Boehme, CMC DATE: February 25, 2016 Page 5 of 6 ATTACHMENT 3 LAFAYETTE SEWER RENOVATIONS, PHASE 10 DISTRICT PROJECT 8426 POST-BID / PRECONSTRUCTION ESTIMATE No. Item Description Amounts % Construction Cost 1. CONSTRUCTION a. Construction Contract $2,148,000 b. Contingency at 15% $322,000 c. Permit $40,000 SUBTOTAL-CONSTRUCTION COST $2,510,000 100% 2. CONSTRUCTION MANAGEMENT a. District Forces -Construction Management(Resident $395,000 Engineer, Inspection, Survey) - Public Relations $10,000 -Right of Way $10,000 b. Consultants -Material Testing $20,000 -Geotechnical and Arborist $10,000 SUBTOTAL-CONSTRUCTION MANAGEMENT $445,000 18% 3. PREBID EXPENDITURES a. Engineering (Design, Survey, Drafting) $575,000 SUBTOTAL- PREBID EXPENDITURES $575,000 23% 4. TOTAL ESTIMATED PROJECT COST $3,530,000 Page 6 of 6