The URL can be used to link to this page

Home My WebLink About00. BOARD AGENDA 03-17-16 Central Contra Costa Sanitary District Protecting public BOARD OF DIRECTORS: SPECIAL BOARD MEETING TAD J.FLECK` President L 7� PAUL H CAUSEY AGENDA President Pro Tem MICHAEL R.MCGILL JAMES A.NEJEDLY DAVID R.WILLIAMS Thursday PHONE: (925)228-9500 March 17, 2016 FAX: (925)372-0192 1:00 P.M. www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate,please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303. ®Recycled Paper CENTRAL CONTRA COSTA SANITARY DISTRICT March 17, 2016 Board Agenda - Page 2 SPECIAL BOARD MEETING Closed Session - Caucus Room 1:00 p.m. 1. ROLL CALL 2. PUBLIC COMMENTS 3. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) 4. CLOSED SESSION a. Conference with Legal Counsel - Existing Litigation - pursuant to Government Code Section 54956.9(d)(1): ● Contra Costa County Deputy Sheriffs Association, et al. v. Contra Costa County Employees’ Retirement Association (CCCERA), et al., Court of Appeal, 1st Appellate District, Division Four, Case No. A141913. ● Public Employees Union, Local No. 1, et al. v. Contra Costa County Employees’ Retirement Association, et al., Contra Costa County Superior Court Case No. MSN14-1221. 5. RECESS TO OPEN SESSION The Board will recess and reconvene in open session in the Board Room. Open Session - Board Room 6. ROLL CALL a. Pledge of Allegiance to the Flag 7. REPORT OUT OF CLOSED SESSION 8. PUBLIC COMMENTS CENTRAL CONTRA COSTA SANITARY DISTRICT March 17,2016 Board Agenda - Page 3 9. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of March 3, 2016 Board meeting. b. Confirm publication of summary of codified District Ordinance No. 289, revising District Code Chapters 6.24.060 and 6.24.070. C. Award a construction contract in the amount of $2,148,000 to K. J. Woods Construction, Inc., the lowest responsive and responsible bidder for the Lafayette Sewer Renovations, Phase 10, District Project 8426; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. Approval recommended by Engineering & Operations Committee. d. Award a construction contract in the amount of $1,967,491 to Pacific Trenchless, the lowest responsive and responsible bidder for the North Orinda Sewer Renovations, Phase 6, District Project 8423; find that the project is exempt from CEQA; and authorize the General Manager to execute the contract documents subject to submittal requirements. Approval recommended by Engineering & Operations Committee. e. Authorize the General Manager to execute an amendment to an existing professional services agreement with RMC Water and Environment to increase the contract ceiling by $75,000 (from $95,000 to $170,000) to pursue further development of projects identified in the Wholesale Recycled Water Opportunities Study. Approval recommended by Real Estate, Environmental & Planning Committee. f. Adopt the following new Board Policies (BP); approval recommended by Administration Committee: 1) BP 019 — Recycled Water, and 2) BP 024 — Safe and Healthy Work Environment. 10. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER CENTRAL CONTRA COSTA SANITARY DISTRICT March 17, 2016 Board Agenda - Page 4 11. PUBLIC HEARING (2:00 p.m.) a. Hold public hearing to conduct annual public review of Board Member compensation and benefits. Reviewed by Administration Committee. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Conduct annual public review of Board Member compensation and benefits and consider: 1. Leaving compensation unchanged; or 2. Adopting an ordinance amending Title 2, Administration, of District Code Section 2.04.030, "Compensation of Board Members," if a change in stipend is desired; and/or 3. Directing staff to amend other compensation and benefits. 12. REPORTS a. General Manager 1) General Manager Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District 1) Written Legal Update. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation: Receive the update. C. Secretary of the District d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Neiedly Member Causey a) March 8, 2016 — Engineering & Operations Committee meeting — Member Causey and President Pilecki. CENTRAL CONTRA COSTA SANITARY DISTRICT March 17, 2016 Board Agenda - Page 5 Member McGill • March 3, 2016 - Contra Costa County Mayors Conference hosted by the City of Lafayette. b) March 8, 2016 — Real Estate, Environmental & Planning Committee meeting — Member McGill and Member Nejedly. • March 10, 2016 — State of the East Bay Luncheon hosted by the East Bay Leadership Council and Contra Costa Association of Realtors in San Ramon. • March 13-15, 2016 — WateReuse California Annual Conference in Santa Rosa. Member Williams c) March 10, 2016 —Administration Committee meeting — Member Williams and Member McGill. President Pilecki • March 3, 2016 —Contra Costa County Mayors Conference hosted by the City of Lafayette. Staff Recommendation: Receive the reports. 2) Board Member Announcements Staff Recommendation: Receive the announcements. 3) Board Member requests for authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. 13. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 14. SUGGESTIONS FOR FUTURE AGENDA ITEMS The Board will recess and reconvene in the Multi-Purpose Room. CENTRAL CONTRA COSTA SANITARY DISTRICT March 17, 2016 Board Agenda - Page 6 15. BUDGET PLANNING WORKSHOP (not video recorded) . a. Hold Budget Planning Workshop. (Approximately 2 hours, including staff presentation.) Staff Recommendation: Hold Budget Planning Workshop and provide input to staff. 16. ADJOURNMENT CENTRAL CONTRA COSTA SANITARY DISTRICT March 17, 2016 Board Agenda -Page 7 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING/ATTENDEES LOCATION MARCH 2016 Monday Administration Committee Meeting Third Floor Executive Conference Room March 28 Williams, McGill 8:30 a.m. Monday Finance Committee Meeting Third Floor Executive Conference Room March 28 Pilecki, Causey 3:00 p.m. APRIL 2016 Monday Engineering&Operations Committee Meeting Second Floor Conference Room April 4 Causey, Pilecki 10:30 a.m. Thursday Board Meeting Board Room April 7 Board of Directors 2:00 p.m. Monday Administration Committee Meeting Third Floor Executive Conference Room April 11 Williams, McGill 8:30 a.m. April 11-13 National Association of Clean Water Agencies Washington, D.C. (NACWA) National Water Policy Forum Cause Tuesday Real Estate, Environmental & Planning Third Floor Executive Conference Room April 12 Committee Meeting 3:00 p.m. McGill, Ne"edl Tuesday Engineering&Operations Committee Meeting Second Floor Conference Room April 19 Causey, Pilecki 10:30 a.m. Wednesday Administration Committee Meeting Third Floor Executive Conference Room April 20 Williams, McGill 8:30 a.m. Thursday Environmental Lab Renaming Event 5019 Imhoff Place, Martinez April 21 11:30 a.m.-1:00 p.m. Thursday Board Meeting Board Room April 21 Board of Directors 2:00 p.m. Friday Finance Committee Meeting Third Floor Executive Conference Room April 22 Pilecki, Causey 9:00 a.m. Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 3/11/16