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HomeMy WebLinkAbout05. Draft Board Policy (BP) No. 019 - Recycled WaterCentral Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: March 17, 2016 Subject: ADOPT NEW BOARD POLICY (BP) NO. 019 — RECYCLED WATER Submitted By: Initiating Dept./Div.: Jean -Marc Petit, Director of Engineering & Technical Services Engineering & Technical Services / Planning & Development Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: Kent Alm Roger S. Bailey Counsel for the District General Manager ISSUE: Adoption of new Board Policies (BP) requires the review and approval of the Board of Directors. BACKGROUND: Recycled water facilities at the District were constructed in conjunction with wastewater treatment plant improvements following the passage of the Clean Water Act of 1972. Although the recycled water facilities were not utilized as originally envisioned, the District agreed to continue to study and promote the cost- effective use of recycled water within its service area. Expansion of the recycled water system was explored for multiple areas. A recycled water expansion was implemented for the Zone 1 area in 1995. Other recycled water projects implemented by the District include commercial truck fill and residential fill stations, and future use by CoCo San Sustainable Farm. In June 2014, as part of an ongoing effort to review existing Board policies and develop new ones considered necessary for governing the District, the Administration Committee suggested that staff look into creating a recycled water policy. It is believed that such a policy will provide the District with direction for future expansion of the District's recycled water program that meets the District's obligations and is equitable for all District ratepayers. In December 2015, staff presented an initial draft recycled water policy to the Committee as a place to begin a dialog toward developing a final proposed policy. The Committee requested the addition of language regarding cost recovery as well as a reference to past history, including the EPA settlement agreement regarding the Filter Plant. On February 8 and March 10, 2016, staff presented revised drafts of the recycled water policy to the Administration Committee. The resulting proposed policy is attached for consideration by the full Board. Page 1 of 2 POSITION PAPER Board Meeting Date: March 17, 2016 Subject: ADOPT NEW BOARD POLICY (BP) NO. 019 — RECYCLED WATER ALTERNATIVES/CONSIDERATIONS: The Board of Directors could direct that additional edits be made to the draft policy, or adopt no recycled water policy at all. FINANCIAL IMPACTS: None by this action. COMMITTEE RECOMMENDATION: This matter was discussed by the Administration Committee on December 21, 2015, February 8, 2016 and March 10, 2016. At the latter meeting, the Committee recommended Board approval of the revised draft recycled water policy. RECOMMENDED BOARD ACTION: Adopt new BP No. 019 — Recycled Water. Attached Supporting Document: 1. Final proposed BP No. 019 - Recycled Water Page 2of2 Number: BP 019 Authority: Board of Directors Effective: March 17, 2016 Revised: Reviewed: Initiating Dept./Div.: Engineering & Technical Services Department BOARD POLICY RECYCLED WATER BACKGROUND: ATTACHMENT 1 Central Contra Costa Sanitary District www.centralsan.org Some of the District's recycled water facilities were constructed with federal grant funds as part of the major wastewater treatment plant improvements following the Clean Water Act. Due to the "major underutiiization of the Phase II (recycled water) facilities," the District agreed as part of a Settlement with the Environmental Protection Agency (EPA) on December 12, 1985 to: • "...within two years...develop and submit a program, to the reasonable satisfaction of EPA and the [State Water Resources Control Board] SWRCB, for additional utilization of Phase II facilities." As a result, the District evaluated several opportunities provide recycled water such as the purchase of the Shell pipeline to serve Lamorinda area in association with [East Bay Municipal Utility District] EBMUD. The District also implemented the Zone 1 project. • "The goal of the program to be developed will be the eventual, full, cost-effective utilization of Phase II facilities." • "...continue to study and promote the cost-effective use of reclaimed water within its service area." • "...maintain in operable condition all Phase II facilities (Filter Plant and associated facilities) until January 1, 2000." PURPOSE The State of California is currently experiencing one of the most severe droughts in recent history and the Governor issued a drought declaration state of emergency in 2015. With reductions in replenishment for the State water supply due to lack of precipitation, alternative sources are being considered. As an agreement to the District's past commitment under the above Settlement, and because California routinely experiences severe droughts for which recycled water is one of the major alternatives for an uninterruptable source of water supply, the purpose of this Policy is to promote cost-effective projects in collaboration with water agencies to augment the region's water supply with treated effluent produced at the District's treatment plant. The District Number: BP 019 RECYCLED WATER POLICY Page 2 of 2 is in a key position to collaborate with water agencies and develop cost-effective projects making this new resource available. POLICY I. Promote, produce, sell and/or deliver recycled water to retail and wholesale customers both within and outside the District in a manner consistent with laws, regulations and prudent public policy. II. Develop a cost-effective program to maximize recycled water in coordination with water agencies. Projects must have a payback period of not more than 15 years. III. Work with the State of California, the County of Contra Costa and individual local cities and water agencies to develop ordinances and guidelines to encourage the use of recycled water. IV. Develop procedures and standards to ensure the safe and beneficial use of recycled water within the District. V. Conduct ongoing public information and customer service programs to ensure that the public and individual customers have an appropriate understanding of recycled water including the benefits and responsibility of using recycled water. [Original Retained by the Secretary of the District] Number: BP 019 Authority: Board of Directors I Effective: MarchFebruary 178, 2016 Revised: Reviewed: Initiating Dept./Div.: Engineering & Technical Services Department BOARD POLICY RECYCLED WATER BACKGROUND: Central Contra Costa Sanitary District www.centralsan.org Some of tThe District's recycled water facilities were constructed in with federal grant funds as part of the major wastewater treatment plant improvements following the Clean Water Act. Due to the "major underutilization of the Phase 11 (recycled water) facilities," CCCJD the District agreed as part of a Settlement with the Environmental Protection Agency IEPAI on DeeDecember 12, 1985 to: • "...within two years...develop and submit a program, to the reasonable satisfaction of EPA and the (State Water Resources Control Board] SWRCB, for additional utilization of Phase 11 facilities." As a result, the District evaluated several opportunities provide recycled water such as the purchase of the Shell pipeline to serve Lamorinda area in association with [East Bay Municipal Utility District] EBMUD. The District also implemented the Zone 1 project. • "The goal of the program to be developed will be the eventual, full, cost-effective utilization of Phase!! facilities." • _"...maintain in operable condition all Phase 11 facilities (Filter Plant and associated facilities) until January 1, 2000." • "...continue to study and promote the cost-effective use of reclaimed water within its service area." • "...maintain in operable condition all Phase 11 facilities (Filter Plant and associated facilities) until January 1, 2000." • PURPOSE The State of California is currently experiencing one of the most severe droughts in recent history and the Governor issued a drought declaration state of emergency in 2015. With reductions in replenishment for the State water supply due to lack of precipitation, alternative sources are being considered. As an agreement to the District's past commitment under the above Settlement, and because California routinely experiences severe droughts for which recycled water is one of the maior alternatives for an uninterruptable source of water supply, the purpose of this Policy is to promote Number: BP 019 RECYCLED WATER POLICY Page 2 of 2 cost-effective projects in collaboration with water agencies to augment the region's water supply with treated effluent produced at the District's treatment plant. The District is in a kev position to collaborate with water agencies and develop cost-effective projects making this new resource available. POLICY I. PTe-promote, produce, sells and/or deliver recycled water to retail and wholesale customers both within and outside the District in a manner consistent with laws, regulations and prudent public policy. II. Develop a cost :effective program to maximize recycled water in coordination with water agencies. Projects must have a payback period of benefit/costs ratnot more than io of at least one or greater within 15 years. III. WTe-work with the State of California, the County of Contra Costa and individual local cities and water agencies to develop ordinances and guidelines to encourage the use of recycled water. IV. DT --develop procedures and standards to ensure the safe and beneficial use of recycled water within the District. V. CTS conduct ongoing public information and customer service programs to ensure that the public and individual customers have an appropriate understanding of recycled water including the benefits and responsibility of using recycled water. [Original Retained by the Secretary of the District]