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Home My WebLink About04. Set Public Hearing to review Board Member Compensation and BenefitsCentral Contra Costa Sanitary District 4. BOARD OF DIRECTORS POSITION PAPER r-6-)Rmi5y Board Meeting Date: March 17, 2016 Subject: ANNUAL PUBLIC HEARING TO REVIEW BOARD MEMBER COMPENSATION AND BENEFITS Submitted By: Initiating Dept./Div.: Elaine R. Boehme Secretary of the District Administration/Secretary of the District REVIEWED AND RECOMMENDED FOR BOARD ACTION: Kent Alm Roger S. Bailey Counsel tor the District General Manager ISSUE: In accordance with Resolution No. 2012-018, the Board must conduct an annual review of Board Member compensation and benefits at a public meeting held during the first quarter of each calendar year BACKGROUND: In March, 2012, the Board held a public hearing and reviewed its compensation and benefits compared to other agencies. The Board reduced its meeting stipend from $221 per meeting to $185 per meeting. The Board also adopted Resolution No. 2012-018 formally establishing the annual public review, and chose to do so at a properly noticed public hearing in the interests of transparency. In March 2013, 2014 and 2015, the Board held the annual public hearings and made no changes to its compensation. Staff has updated its annual survey of other local agencies with the information recommended by the Grand Jury, i.e. meeting fees, health care insurance costs, pension, deferred compensation, life insurance, cell phone and internet (ATTACHMENT A). Staff has also updated the chart showing where Central San's meeting stipends fall in comparison with other agencies (ATTACHMENT B). At the public hearing, the Board may wish to consider one or more of the following options: 1. Leave the Board compensation and benefits unchanged; 2. Adopt an ordinance changing the meeting stipend amount; 3. Direct staff to make other change(s) to Board Member compensation or benefits. Any increase or decrease in meeting stipend amount would require a simple majority vote, and the ordinance would not be effective until 60 days after adoption. ALTERNATIVES/CONSIDERATIONS: The Board may choose not to change its compensation or benefits. Page 1 of 2 POSITION PAPER Board Meeting Date: March 17, 2016 Subject: ANNUAL PUBLIC HEARING TO REVIEW BOARD MEMBER COMPENSATION AND BENEFITS FINANCIAL IMPACTS: This will depend on whether the Board chooses to increase, decrease or leave unchanged their compensation and benefits. (The maximum stipend increase permissible under Health and Safety Code Section 6489 and Water Code Section 20202 would be an additional 5% per calendar year since the last increase in 2012, bringing the total compensation per day of service to $222 rather than the current $185.) COMMITTEE RECOMMENDATION: The Administration Committee reviewed the information at its meeting on March 7, 2016. At that meeting, the Committee recommended RECOMMENDED BOARD ACTION: Conduct the public review of Board Member compensation and benefits and take one of the following actions: 1. Leave Board Member compensation and benefits unchanged; 2. Adopt an ordinance amending Title 2, Administration, of District Code Section 2.04.030, "Compensation of Board Members," if a change in meeting stipend is desired; or 3. Direct staff to amend other compensation or benefits. Attached Suvoortina Documents: A. Survey of Board Member Compensation and Benefits, January 2016 B. Comparison of Other Agencies' Board Meeting Stipends C. Draft Ordinance (if change in meeting stipend is desired) N:\ADMINSUP\ADMIN\DIST-SEC\BOARD\COMPENSATION-STIPEND\ANNUAL REVIEW OF BOARD COMPENSATION12016\PP-Hold PH re Bd Compensation (updated).doc Page 2 of 2 Board of Directors Compensation and Benefits Survey 2016 ency Stipend/Max. Compensable Mtgs West County Wastewater District Oro Loma Sanitary District Inland Empire Utilities Agency Up to $265.35 per meeting/6 meetings per month $260 per meeting/6 meetings per month $225 per meeting/10 meetings per month Medical Board Member/ Spouse/Family Dental Board Member/ Spouse/Family District pays flat rate of up to $1605 1727/month for family medical; dental premium is shared 90% District/10% director. District pays premium for up to two- party Blue Shield HMO ($1,857.74 per month) Medical, dental, vision District pays premium for up to family coverage - Delta Dental ($136.06/mo.) Agency pays premium for up to family coverage for Delta Dental PPO or Western Dental Life Insurance Board Member/ Spouse District pays premium for $85,000 policy for Board Member only. (Age reduction schedule applies.) No Agency pays premium for $30,000 policy Pension CaIPERS retirement (for Directors elected before 7-1-94 only). District pays 5% of participating directors' 8% contribution. District pays CaIPERS contribution (Board Member+District portion) for the one eligible Board Member elected before 1995 No Deferred Comp No District contribution 6.32% of salary District contribution No District contribution 4 ATTACHMENT A Cell Phone Computers/ iPads District No provides iPads to directors District provides iPad No to one director, as pilot program No Yes Agency Provides Primary Benefits or Compensation Yes Yes, but one Member serves on East Bay Dischargers Authority (EBDA), and another serves on the Alameda County Waste Management Authority (Stop Waste Board). yes 1 N:\ADMINSUP\ADMIN\DIST-SEC\BOARD\COMPENSATION-STIPEND\SURVEYS\2016\Strikeout - Central San 2016 BOD Compensation and Benefits Survey.xls Board of Directors Compensation and Benefits Survey 2016 Agency Napa Sanitation District Union Sanitary District Mt. View Sanitary District 2 Stipend/Max. Compensable M tgs $218 per meeting/6 meetings per month $212.10 per meeting/maximu m of 1 meeting per dayand6 meetings per month $205.07 215.00 per meeting/6 meetings per month Medical Board Member/ Spouse/Family No Dental Board Member/ Spouse/Family Life Insurance Board Member/ Spouse District pays No premium for $28,000 policy District pays up to $948 986.17 per month for Board Member only; $1866 1941.33 per month for Board Member+1; $2295 2387.31 per month for Family for medical, dental, vision; allocated as follows: 100% dental, 100% vision, and balance to medical plans District pays up to $1,281.21 for Board Member & family. Coverage is through PERS. (PERS requires participation in a District -sponsored retirement plan. See Deferred Comp) District pays for coverage of $10,000 for Board Member; $5,000 for spouse and dependents No No Pension No Deferred Comp No District contribution CeIF'' Phone N/A Computers/ iPads $20 allowance for iPad fees District No $50/month No provides iPads to directors No No District contribution No No Agency Provides Primary Benefits or Compensation No. Two Members serve on the City Council, and one serves on the Board of Supervisors. Those entities provide primary benefits. Yes, but one member serves on EBDA and is compensated by the EBDA Commission for meetings attended. Yes N:\ADMINSUP\ADMIN\DIST-SEC\BOARD\COMPENSATION-STIPEND\SURVEYS\2016\Strikeout - Central San 2016 BOD Compensation and Benefits Survey.xls Board of Directors Compensation and Benefits Survey 2016 Agency Stipend/Max. Compensable Mtgs Medical Board Member/ Spouse/Family Dental Life Insurance Board Member/ Spouse I Pension Deferred Comp Cell Phone Computers/ iPads Agency Provides Primary Benefits or Compensation Board Member/ Spouse/Family Castro Valley Sanitary District Central Contra Costa Sanitary District $200.00 per meeting/6 meetings per month. $185 per meeting/6 meetings per month District pays promivm cr up to Director & Spoun, 1 p rticipating member, 3/1/12 Board member to 5harQ SOP: _ _ - -.• - _ . from 2012 to 2011 (The Board is in the process of changing this to having Health Benefits available but at full cost to the Board Member; in retirement, the District would pay the minimum ER cntri"eit?on which -is $116 in 2014} Active Members of the Board of Directors of the Castro Valley Sanitary District may participate in the health benefits plan provided by the District as a non -PERS member through the Ca1PERS System, and/or Dental plan provided member pays 100% of premium cost less the amount listed in Section 4035.5 in Senate Bill 1464, Chapter 896, Chapter Date September 26, 2002. District pays premium for up to family coverage for Kaiser, Health Net HMO, or Health Net PPO ** Cafeteria Plan offered in lieu of medical coverage District pays premium for up to family coverage for Delta sente1 PPO (Thc same cher, ,mics here as noted under Medical) Board member pays entire cost District pays premium for up to family coverage for Delta Dental PPO No District pays premium for $50,000/$1,500 policy No No No District contribution No District contribution No No District No provides iPads for Directors Yes, but one Member serves on East Bay Dischargers Authority (EBDA), and another serves on the Alameda County Waste Manageme-14 Authority (Stop Waste Board). No Yes 3 N:\ADMINSUP\ADMIN\DIST-SEC\BOARD\COMPENSATION-STIPEND\SURVEYS\2016\Strikeout - Central San 2016 BOD Compensation and Benefits Survey.xls Board of Directors Compensation and Benefits Survey 2016 Agency Delta Diablo Ironhouse Sanitary District Stipend/Max. Compensable Mtgs $170 per meeting/approx. 20 meetings per year (1 Board meeting per month + about 8 Committee meetings per year) $170 per meeting/6 meetings per month Medical Board Member/ Spouse/Family District pays premium for CaIPERS Medical (HMO or PPO) up to the greater of either the Blue Shield or Kaiser HMO. family rate Dental Board Member/ Spouse/Family District pays premium for up to family cove rage; Self-insured Plan Existing Board Members are frozen at 2012 rate of District paid premium for up to Kaiser Family; Board Member is responsible for any increase above that rate going forward for medical, dental and vision. New Board Members are covered for self only at Kaiser rate. Any increase above the rate of medical coverage, dental or vision during the first year of service or family coverage shall be paid by the Director. Life Insurance Board Member/ Spouse District pays premium for $125,000/$2,000 policy Pension No Deferred Comp No District contribution Cell Phone Computers/ iPads Agency Provides Primary Benefits or Compensation Yes. By Administrative Policy 4030, Board Members cannot collect benefits from No No another public agency, and do not. All Board Members elect to receive coverage only from the District. Optional, if chosen to No No enroll, cost to No District $10/mo. No Yes 4 N:\ADMINSUP\ADMIN\DIST-SEC\BOARD\COMPENSATION-STIPEND\SURVEYS\2016\Strikeout - Central San 2016 BOD Compensation and Benefits Survey.xls Board of Directors Compensation and Benefits Survey 2016 Agency Dublin San Ramon Services District Stipend/Max. Compensable Mtgs $146 per meeting/max of month day for each day of service to the District, up to a maximum of 10 days per month Medical Board Member/ Spouse/Family District pays for premium up to $603 627 (Board Member only), $1,207 1,254 (Member + 1 Dependent), $�9 1,631 (Member + 2 Dependents); rates set by resolution annually Dental Board Member/ Spouse/Family District pays premium for up to Board Member and eligible dependents Life Insurance Board Member/ Spouse District pays for up to $50,000 basic life insurance Pension No Directors are not eligible to participate in the District's CaIPERS retirement program, or retiree benefits, unless they were first elected or appointed to the Board prior to July 1, 1994, in accordance with California Government Code Section 20322 (c). Deferred Comp Cell Phone The District matches Board Member contributions to 457 plan by 25%, up to $10 per calendar month - provided that a director voluntarily contributes at No least $20 per month, the District matches that contribution up to $10 per month or 25% of the monthly contribution, whichever is less. Computers/ iPads No Agency Provides Primary Benefits or C_ . Yes 5 N:\ADMINSUP\ADMIN\DIST-SEC\BOARD\COMPENSATION-STIPEND\SURVEYS\2016\Strikeout - Central San 2016 BOD Compensation and Benefits Survey.xls Board of Directors Compensation and Benefits Survey 2016 Agency Stipend/Max. Compensable Mtgs Fairfield -Suisun Sewer District Vallejo Sanitation and Flood Control District $143.59 per meeting/6 meetings per month. No automatic increase, but can be increased up to 5% in January of any year by Board action. Left at $143.59 at 1/26/2015 Board mtg. (2015 update: no changes (yet) to meeting compensation, though the item will be carried over to a future Board meeting in March. $100 per meeting per month, except for the appointed County Board of Supervisor who receives $100 per meeting per month Medical Board Member/ Spouse/Family District pays health expense reimbursement of $E,85'1 (2015tts) 5,985.00 (2016#s) (increased every January by CPI -W for SF -Oakland Metropolitan area 12 months ending in October of each year) No Dental Board Member/ Spouse/Family see medical health expense reimbursement No Life Insurance Board Member/ Spouse No No Pension No No Deferred Comp No District contribution No District contribution Agency Provides Computers/ Primary Benefits or iPads Compensation Yes, if participating in the No paperless agenda and request a loaner iPad No. The City provides primary benefits as the Board Members serve as the City Council. No. The City provides primary No No benefits as the Board Members serve as the City Council. 6 N:\ADMINSUP\ADMIN\DIST-SEC\BOARD\COMPENSATION-STIPEND\SURVEYS\2016\Strikeout- Central San 2016 BOD Compensation and Benefits Survey.xls Board of Directors Compensation and Benefits Survey 2016 Agency Contra Costa Water District Stipend/Max. Compensable Mtgs $100 per meeting/10 meetings per month (one meeting fee maximum paid per day) $1,186 per month East Bay Municipal (effective February 1, 2015) Utility District and 2 meetings per month ** All Directors pay the difference between highest -costing HMO to PPO if PPO selected Medical Board Member/ Spouse/Family Dental Board Member/ Spouse/Family District pays premium for up to family District pays premium coverage for Kaiser, Health Net HMO, for Delta Dental for or Anthem Blue Cross PPO family District pays for premium for up to Kaiser Family. District pays for District pays premium Health Net and Anthem BC for the Director only and requires 15% for Director and eligible premium contribution for double and dependents family coverage. Life Insurance Board Member/ Spouse District pays for $10,000 policy No Directors contribute 6.83% of their salary on a pre-tax basis and the District contributes No 37.74% (as of July 2011). Directors are eligible to retire at age 54 with minimum of five years of service. Deferred Comp No District contribution No District contribution Cell Phone Computers/ iPads Agency Provides Primary Benefits or Compensation No No Yes No District provides iPads for Directors that want them (currently 3). For those that use their personal iPads, the District pays a $50 stipend. Yes 7 N:\ADMINSUP\ADMIN\DIST-SEC\BOARD\COMPENSATION-STIPEND\SURVEYS\2016\Strikeout - Central San 2016 BOD Compensation and Benefits Survey.xls ATTACHMENT B 2016 COMPARISON OF OTHER AGENCIES' BOARD MEETING STIPEND AGENCY MEETING STIPEND/YEAR MAX NO. OF MTGS PER MONTH West County Wastewater District Oro Loma Sanitary District Inland Empire Utilities Agency Napa Sanitation District $265.35 2016 $265.35 2015 $265.35 2014 $265.35 2013 $260 2016 $260 2015 $260 2014 $260 2013 $225 2016 $225 2015 $195 2014 $195 2013 $218 2016 $218 2015 $218 2014 $174 2013 6 6 10 6 Mt. View Sanitary District (STIPEND INCREASED) $215 2016 $205.05 2015 $205.07 2014 $205.07 2013 6 $212.10 2016 Union Sanitary District $212.10 2015 $212.10 2014 $212.10 2013 Castro Valley Sanitary District ($200?) 2/2/16 $200 2015 $176.34 1/5/14 $176.34 2013 ($??) 2016 Central Contra Costa Sanitary $185 2015 District $185 2014 $185 2013 $185 2012 $221 2011 $170 2016 Delta Diablo Sanitation District $170 2015 $170 2014 $170 2013 6 6 6 6 N:IADMINSUPIADMIN\DIST-SEC\BOARD\COMPENSATION-STIPENDIANNUAL REVIEW OF BOARD COMPENSATION12016\ATT. B -Board Compensation Comparison Survey 2016.doc Page 1 of 2 $170 2016 Ironhouse Sanitary District $170 2015 $170 2014 $170 2013 $146 2016 Dublin San Ramon Services District $146 2015 $146 2014 $146 2013 $143.59 2016 Fairfield Suisun Sewer District $143.59 2015 $143.59 2014 $143.59 2013 $100 2016 Vallejo Sanitation and Flood Control $100 2015 District $100 2014 $100 2013 $100 2016 Contra Costa Water District $100 2015 $100 2014 $100 2013 ($1186?) 2/2/16 EBMUD $1186 2015 (STIPEND INCREASED) $1154 2014 $1120 2013 ATTACHMENT B 6 10 6 $100 flat fee per month, regardless of number of meetings 10 Monthly stipend (governed by different regulations) February 2016 N:WDMINSUP\ADMIN\DIST-SEC\BOARD\COMPENSATION-STIPENDWNNUAL REVIEW OF BOARD COMPENSATION\2016\ATT. B -Board Compensation Comparison Survey 2016.doc Page 2 of 2 ORDINANCE NO. ATTACHMENT C AN ORDINANCE OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT AMENDING DISTRICT CODE SECTION 2.04.030, COMPENSATION OF BOARD MEMBERS WHEREAS, California Health and Safety Code Section 6489 states that the Board of Directors may, by ordinance adopted pursuant to Water Code Section 20202, increase its compensation above the $100 per day permitted by the Health and Safety Code; and WHEREAS, the Water Code permits a compensation increase of up to five per cent once in each calendar year; WHEREAS, the Health and Safety Code limits Board Member compensation to no more than six days' service in a calendar month; and WHEREAS, the Board of Directors of the Central Contra Costa Sanitary District last adjusted its compensation in March, 2012, reducing it from $221 per meeting to $185 per meeting; and WHEREAS, any adjustment shall not be effective for at least sixty days from the date of final passage. NOW, THEREFORE, the Board of Directors of the Central Contra Costa Sanitary District does ordain as follows: Section 1. That Section 2.04.030 A of the District Code is hereby repealed and that a new Section 2.04.030 is hereby adopted as follows. A. Beginning on May 16, 2016 and continuing until the ordinance codified in this section is modified or repealed, the compensation for Board Members of the Central Contra Costa Sanitary District is (increased or reduced) from the current $185 approved in March 2012, to $ per day of service, effective sixty days after adoption of this ordinance and as set forth by Section 6489 of the Health and Safety Code and Section 20202 of the California Water Code. Compensation shall not be for more than a total of six days of any calendar month. Section 2. This ordinance shall be a general regulation of the District and shall be published in the Contra Costa Times and San Ramon Valley Times, newspapers of general circulation, published and circulated within the Central Contra Costa Sanitary District. This ordinance shall be effective on May 16, 2016, not less than sixty days after its passage and adoption by the Board of Directors. Central Contra Costa Sanitary District Ordinance No. Page 2 of 2 PASSED AND ADOPTED by the Board of Directors of the Central Contra Costa Sanitary District on the 17th day of March 2016, by the following vote: AYES: Members: NOES: Members: ABSENT: Members: Tad J. Pilecki President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California Countersigned: Elaine R. Boehme, CMC Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California Approved as to Form: Kenton L. Alm, Esq. District Counsel 2.04.030 Compensation of Board members. A. B. Beginning on May 316, 20126, and continuing until the ordinance codified in this section is modified or repealed, the compensation for Board Members of the Central Contra Costa Sanitary District is reduccd(reduced or increased) from the current one hundred and eighty five dollars approved on March 1, 2012 - - - " -- - --- - - - - -- " , to ??one hundred eight five dollar) per day of service, effective sixty days after adoption of this ordinance and as set forth by Section 6489 of the Health and Safety Code and Section 20202 of the California Water Code. Compensation shall not be for more than a total of six days of any calendar month. The Board of Directors' compensation shall be reviewed periodically at the discretion of the Board. Any adjustment shall be enacted by adoption of an ordinance after the opportunity for public discussion at a Board of Directors' meeting. 2005- (Ord. 00 (Ord. No. 27 o 3-7-201.2)