HomeMy WebLinkAbout04. Amend agreement with RMC Water and EnvironmentCentral Contra Costa Sanitary District
BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: March 17, 2016
Subject:
AUTHORIZE THE GENERAL MANAGER TO AMEND AN EXISTING
AGREEMENT WITH RMC WATER AND ENVIRONMENT FOR
PROFESSIONAL SERVICES FOR THE DISTRICT'S WHOLESALE
RECYCLED WATER OPPORTUNITIES STUDY
Submitted By:
Initiating Dept./Div.:
Melody LaBella Engineering & Technical Services/
Associate Engineer Environmental & Regulatory Compliance
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
JM. Petit, Director of Engineering & Technical Services
Roger S. Bailey
General Manager
ISSUE: Board of Directors' authorization is required for the General Manager to amend
an existing professional services agreement in an amount greater than $100,000.
BACKGROUND: In May 2015, after completing a formal request for proposals and
interview process, staff selected RMC Water and Environment (RMC) to complete a
study on opportunities for the District to wholesale large quantities of its potential supply
of recycled water. In June 2015, staff entered into a $75,000 contract with RMC and
issued the notice to proceed on the study. Staff amended RMC's contract in October
2015 to $95,000 and added additional scope elements to support the wholesale study.
RMC completed the study in early 2016, which identified four potential projects to
pursue, including the Refinery Project (with a third party buyer of the freed up water), an
agricultural option which would provide recycled water to the Delta Mendota Canal and
two options for potable reuse (either indirect or direct) via Contra Costa Water District's
and/or East Bay Municipal District's facilities to the Bay Area Regional Reliability
Partners or another end user. RMC also identified next steps to initiate discussions to
continue evaluating the feasibility of the four potential projects.
Staff is now recommending that the District retain RMC on an as -needed basis to
pursue and/or coordinate the follow up discussions identified as next steps, and to
pursue further development of the projects identified in the wholesale study. RMC has
provided a $75,000 scope of work for completing the next steps and staff would issue
task orders on an as -needed basis.
This work addresses Goal Four of the District's Strategic Plan and specifically the
Initiative related to developing partnerships and collaborations with other districts and
public agencies to augment the region's water supply, while expanding access to
recycled water for the District's customers.
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POSITION PAPER
Board Meeting Date: March 17, 2016
Subject:
AUTHORIZE THE GENERAL MANAGER TO AMEND AN EXISTING
AGREEMENT WITH RMC WATER AND ENVIRONMENT FOR
PROFESSIONAL SERVICES FOR THE DISTRICT'S WHOLESALE
RECYCLED WATER OPPORTUNITIES STUDY
ALTERNATIVES/CONSIDERATIONS: The Board could decide to not pursue moving
forward with next steps on the potential recycled water projects identified in the
wholesale study and instead conduct the follow-up in house, as staff time allows.
FINANCIAL IMPACTS: The additive cost of this amendment, including staff time, is
approximately $100,000, and will be funded out of the Planning & Development
Services Division's technical services budget.
COMMITTEE RECOMMENDATION: The Real Estate, Environmental & Planning
Committee reviewed this subject at its meeting on March 8, 2016.
RECOMMENDED BOARD ACTION: Authorize the General Manager to execute an
amendment to an existing Professional Services Agreement with RMC Water and
Environment in the amount of $75,000 from $95,000 to $170,000 for the District's
Wholesale Recycled Water Opportunities Study.
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