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Home My WebLink AboutBOARD MINUTES 12-03-15Central Contra Costa Sanitary District Protecting public health and the environment 5019 Imhoff Place, Martinez, CA 94553-4392 MINUTES* REGULAR BOARD MEETING Board Room Thursday, December 3, 2015 2:00 p.m. 1. ROLL CALL BOARD OF DIRECTORS: MICHAEL R. MCGILL President TAD J. PILECK! President Pro Tett PAUL H. CAUSEY JAMES A. NEJEDLY DAVID R. IVILL!AMS A regular meeting of the Board of Directors was called to order by President McGill at 2:00 p.m. Assistant to the Secretary of the District Donna Anderson called roll: PRESENT: Members: Causey, Nejedly, Pilecki, Williams, McGill ABSENT: Members: None a. Pledge of Allegiance to the Flag The Board, staff and audience joined in the Pledge of Allegiance. b. Introduction • Ian Morales, GIS Analyst in the Engineering/Planning & Development Services Division BOARD ACTION: Welcomed Mr. Morales. 2. PUBLIC COMMENTS None. 3. CONSENT CALENDAR a. Approve expenditures dated December 3, 2015. Approval recommended by Finance Committee. b. Receive October 2015 Financial Statements and Investment Reports. Approval recommended by Finance Committee. These summary minutes are supplemented by a corresponding video/audio recording available on the District's website at centralsan.org. Book 64 — Page 143 CENTRAL CONTRA COSTA SANITARY DISTRICT December 3, 2015 Board Meeting Minutes — Book 64 - Page 144 c. Approve the final Comprehensive Annual Financial Report (CAFR) as of June 30, 2015 for submission to the Government Finance Officers Association. Approval recommended by Finance Committee. d. Adopt Resolution No. 2015-039 accepting (1) an irrevocable offer of dedication for sanitary sewer easements from West Cliffe II Homeowners Association, (2) a final map offer of dedication from KB Home South Bay, Inc., and (3) a grant of easement for sewer purposes from Walden Park Owners Association; authorizing the execution of two quitclaim deeds of existing sanitary sewer easements associated with Job 6462 to Walden Park Owners Association, Roland and Susan Burgess, and Michael and Tamara Shulim; and authorizing staff to record documents with the Contra Costa County Recorder. BOARD ACTION: Motion was made by Member Pilecki and seconded by Member Causey to adopt the Consent Calendar, including the proposed revisions to Item 3.c. (the final CAFR) as distributed to the Board Members and made available to the public prior to the meeting. Motion passed by unanimous vote. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None. REPORTS a. General Manager 1) Community outreach - unveil special logo to be used as part of the District's 70th Anniversary Celebration, and view new pollution prevention video aired during Thanksgiving holiday. Communication Services and Intergovernmental Relations Manager Emily Barnett presented the winning logo to be used during Fiscal Year 2016-17 to commemorate the District's 70th Anniversary. She also played the District's most recent pollution prevention video on the importance of proper disposal of cooking grease, highlighting the excellent work by staff in furtherance of promoting environmental stewardship. BOARD ACTION: Received the presentation. 2) General Manager Announcements a) Recent Sanitary Sewer Overflow in Rossmoor BOARD ACTION: Received the announcement. J CENTRAL CONTRA COSTA SANITARY DISTRICT December 3, 2015 Board Meeting Minutes — Book 64 - Page 145 b. Counsel for the District No report. c. Secretary of the District Assistant to the Secretary of the District Donna Anderson announced the following upcoming Committee meetings: Administration — Monday, December 7 at 8:00 a.m. Finance — Tuesday, December 8 at 2:00 p.m. Engineering & Operations — Wednesday, December 9 at 3:00 p.m. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Causev Member Causey announced that he will miss the next Board meeting. Member Pilecki No report. Member Neiedlv a) November 24, 2015 — Finance Committee meeting — Member Nejedly and Member Pilecki. Member Williams b) November 23, 2015 — Administration Committee meeting — Member Williams and President McGill. President McGill • December 1, 2015 — East Bay Leadership Council Luncheon with Assemblywoman Catharine Baker in Danville. • December 3, 2015 — 2015 Contra Costa County Creek and Watershed Symposium in Pleasant Hill. BOARD ACTION: Received the reports. CENTRAL CONTRA COSTA SANITARY DISTRICT December 3, 2015 Board Meeting Minutes — Book 64 - Page 146 2) Board Member Announcements President McGill provided a written report covering his announcements and other meetings. President McGill also announced that, at the request of Member Nejedly and the Real Estate, Environmental & Planning Committee, staff had prepared a letter of gratitude to the Walnut Creek Bomb Squad thanking them for their assistance over the past 12 years at the District's Household Hazardous Waste Facility with safe handling of potentially problematic materials. President McGill read the letter at the December 1 Walnut Creek City Council meeting, noting that it was very well received and much appreciated. BOARD ACTION: Received the announcements. 3) Board Member requests for authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. No requests. 6. ADMINISTRATIVE a. Appoint Board President for a one-year term commencing January 1, 2016. BOARD ACTION: Motion was made by Member Williams and seconded by Member Causey to appoint President Pro Tem Pilecki to serve as President for a one-year term commencing January 1, 2016. Motion passed by the following vote: AYES: Causey, Nejedly, Williams, McGill NOES: None ABSTAIN: Pilecki b. Appoint Board President Pro Tem for a one-year term commencing January 1, 2016. BOARD ACTION: Motion was made by Member Pilecki and seconded by Member Williams to appoint Member Causey to serve as President Pro Tem for a one-year term commencing January 1, 2016. Motion passed by the following vote: 1 CENTRAL CONTRA COSTA SANITARY DISTRICT December 3, 2015 Board Meeting Minutes — Book 64 - Page 147 AYES: Nejedly, Pilecki, Williams, McGill NOES: None ABSTAIN: Causey 7. ENGINEERING a. Approve Final Goals and Levels of Service to guide policy decisions in conjunction with the Comprehensive Wastewater Master Plan (CWMP). Reviewed by Real Estate, Environmental & Planning Committee. It was noted that this item was briefly discussed at the November 5, 2015 meeting. However, due to time constraints, the Board Members were asked to provide their comments after the meeting to Director of Engineering and Technical Services Jean -Marc Petit, who compiled them for further refinement at this meeting. Mr. Petit facilitated a discussion in which staff received the sufficient input from the Board to be able to finalize the goals and levels of service for inclusion in the CWMP. BOARD ACTION: Provided input to staff. 8. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None. 9. SUGGESTIONS FOR FUTURE AGENDA ITEMS None. 10. ADJOURNMENT The meeting was adjourned at 3:07 p.m. COUNTERSIGNED: Michael R. McGill, ''E. President of the B of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California r /7/71.744 -a -- Donna M. Anderson Assistant to the Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California