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HomeMy WebLinkAbout06.d.1)a) Minutes-Administration Committee meeting 2-25-16bei./)a) Central Contra Costa Sanitary District Protecting public health and the environment 5019 Imhoff Place, Martinez, CA 94553-4392 REGULAR MEETING OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT ADMINISTRATION COMMITTEE MINUTES Thursday, February 25, 2016 8:30 a.m. 2"d Floor Conference Room 5019 Imhoff Place Martinez, California Committee: Chair David Williams Member Mike McGill Invited Guest: Katie Kaneko — Koff & Associates (left after Item 3.) Staff: Deputy General Manager Ann Sasaki Secretary of the District Elaine Boehme Human Resources Manager Teji O'Malley Safety Officer Jerry Ledbetter (left after Item 6.) Assistant to the Secretary of the District Donna Anderson 1. CaII Meeting to Order BOARD OF DIRECTORS: TAD J. PILECKI President PAUL H. CAUSEY President Pro Tem MICHAEL R. MCGILL JAMES A. NEJEDLY DAVID R. WILLIAMS PHONE: (925) 228-9500 FAX: (925) 372-0192 www.centralsan.org Chair Williams called the meeting to order at 8:36 a.m. 2. Public Comments None. 3. Receive presentation summarizing Classification Study being conducted by Koff & Associates — Invited guest: Katie Kaneko of Koff & Associates Ms. Kaneko explained that the Classification Study commenced two weeks ago and the process is transparent and very interactive with employees. She noted that her organization only works with public agencies. The Study will assist the Administration Committee Minutes February 25, 2016 Page 2 District with recruitment, legal compliance, internal parity and performance management. It will also help with comparables in conjunction with the upcoming total compensation study, which will be conducted by a different consultant. Ms. Kaneko reviewed the process for the Classification Study, concluding by stating the draft Classification Study should be available by the end of April, which will allow Koff to convey data to the consultant who will be performing the compensation study. Ms. O'Malley stated that any proposed reclassifications arising from the Classification Study would require Board approval. Member McGill noted that there are no preconceived notions on the part of the Board with regard to the outcome of the Classification Study. The Board needs strong data to make decisions and it will be able to use the data provided by this Study to make fair and equitable decisions in the future. COMMITTEE ACTION: Received the presentation and requested that a draft of the Classification Study be presented to the Committee before it is finalized. 4. Review draft Board Policy No. BP XXX — Safe and Healthy Work Environment Ms. Sasaki stated that the impetus for this item came from the Committee's desire to have a Board Policy with regard to safety. Chair Williams suggested that in the fourth bullet under the POLICY section the word `policies" be changed to `procedures" and the words "without fear of reprisal" be removed. Member McGill concurred. Member McGill suggested that a bullet be added about periodic Board/ Committee review of the safety program, and it was agreed that annual review would be acceptable with the exception if there was something significant to report, staff would do so as needed. Finally, the Committee Members concurred with staff's suggestion to remove the Responsibilities section. COMMITTEE ACTION: Reviewed and recommended Board approval of a new Board Policy entitled Safe and Healthy Work Environment, incorporating the changes noted above. 5. Receive annual summary of District's 2015 Safety Program Administration Committee Minutes February 25, 2016 Page 3 a. Receive annual report b. Receive presentation COMMITTEE ACTION: Received the information. 6. Receive 2nd quarter update on Strategic Plan Tracking COMMITTEE ACTION: Received the information. 7. Receive update on Local One (effect of recent action by certain County employees to change to Teamsters Union) COMMITTEE ACTION: Received the update. 8. Review Gantt Chart of activities leading up to 2017 Labor Negotiations Ms. O'Malley and Ms. Sasaki explained the changes since the last time the Gantt Chart was presented. COMMITTEE ACTION: Reviewed and provided input to staff. 9. Announcements a. Future scheduled meetings: Thursday, March 10, 2016 at 8:30 a.m. Monday, March 28, 2016 at 8:30 a.m. Monday, April 11, 2016 at 8:30 a.m. COMMITTEE ACTION: Rescheduled the April 25, 2016 meeting to April 20, 2016. b. Ms. Boehme announced that General Manager Roger S. Bailey had received an anonymous letter on February 23, 2016 making disparaging claims about the Contra Costa County Employees' Retirement Association (CCCERA). The Committee requested that the matter be agendized for the next meeting for an update. c. Ms. O'Malley announced that there were no tax consequences to the District with regard to the Cadillac Tax, as discussed that the last meeting. Member McGill asked her to close the loop on the taxation aspects of the Administration Committee Minutes February 25, 2016 Page 4 Cadillac Tax once final information is known. Ms. O'Malley said the District's consultant will address the Committee on this matter at a future meeting. d. Chair Williams said the update requested at the last meeting with regard to the pending litigation re AB 197 (Public Employees' Pension Reform Act of 2013) (PEPRA) and CCCERA straddling issues was instead going to be scheduled for a closed session with the full Board, at which District Counsel Kent Alm and outside counsel Linda Ross will be present. COMMITTEE ACTION: Received the announcements. 10. Suggestions for future agenda items a. Chair Williams suggested that staff provide information to the Committee at a future meeting with regard to its process for reviewing and/or supporting or opposing pending legislation. b. Member McGill requested an update on District Counsel's transition plan. 11. Adjournment — at 10:13 a.m.