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Home My WebLink About00. BOARD AGENDA 03-03-16Central Contra Costa Sanitary District Protecting public health and the environmen 019 Imhoff Place, Martinez, CA 9455 -4392 BOARD MEETINGS AGENDA Board Room Thursday March 3, 2016 1:00 p.m. - Special Meeting (Closed Session) 2:00 p.m. - Regular Meeting INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: TAD J. PILECKI President PAUL H. CAUSEY President Pro Tem MICHAEL R. MCGILL JAMES A. NEJEDLY DAVID R. WILLIAMS PHONE: (925) 228-9500 FAX: (925) 372-0192 www.centralsan.org Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board 011 any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229-7303. Recycled Paper CENTRAL CONTRA COSTA SANITARY DISTRICT March 3, 2016 Board Agenda - Page 2 SPECIAL BOARD MEETING Closed Session - Caucus Room 1:00 - 2:00 p.m. 1. ROLL CALL 2. PUBLIC COMMENTS 3. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) 4. CLOSED SESSION a. Personnel matters pursuant to Government Code Section 54957: Public Employee Discipline/Dismissal/Release. b. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: ● Labor Relations Consultants Bruce Heid and Stacey Cue of IEDA ● General Manager Roger S. Bailey Employee Organizations: ● Employees’ Association, Public Employees Union, Local One ● Management Support/Confidential Group (MS/CG) ● Management Group 5. ADJOURNMENT The Board will reconvene in open session in the Board Room at 2:00 p.m. REGULAR BOARD MEETING Board Room 2:00 p.m. 1. ROLL CALL a. Pledge of Allegiance to the Flag b. Introduction • Chris Pentes, Assistant Land Surveyor in the Engineering/Capital Projects Division, effective February 9, 2016. Staff Recommendation: Welcome new employee. President Pilecki will present the District pin. CENTRAL CONTRA COSTA SANITARY DISTRICT March 3, 2016 Board Agenda - Page 3 2. REPORT OUT OF CLOSED SESSION 3. PUBLIC COMMENTS 4. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of February 18, 2016 Board meeting. b. Approve expenditures dated March 3, 2016. Approval recommended by Finance Committee. c. Receive January 2016 Financial Statements and Investment Reports. Approval recommended by Finance Committee. d. Receive 2015 Annual Report of the ICMA Deferred Compensation Plans. e. Adopt Resolution No. 2016-008 confirming denial of the appeal of Mr. Tom Heffernan, owner of the property located at 2500 Annalisa Drive in Concord (Caffe Classico), with findings. f. Set public hearing for April 7, 2016 at 2:00 p.m. to consider the establishing South Jackson Way Contractual Assessment District (CAD) No. 2016-1 in Alamo. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 6. REPORTS a. General Manager 1) Receive the 2015 National Pollutant Discharge Elimination System (NPDES) Annual Report. (5 minute staff presentation.) [Postponed from February 4, 2016.] 2) Receive the 2015 Collection System Sanitary Sewer Overflow Annual Report. (5 minute staff presentation.) 3) Receive 2015 Annual Pollution Prevention Report, including Pollution Prevention Plan for 2016. (5 minute staff presentation.) 4) Receive the 2015 Safety Program Annual Summary. (5 minute staff presentation.) Staff Recommendation: Receive the reports. CENTRAL CONTRA COSTA SANITARY DISTRICT March 3, 2016 Board Agenda - Page 4 5) General Manager Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District c. Secretary of the District d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Neiedlv Member Causev • February 21-24, 2016 - National Association of Clean Water Agencies (NACWA) Winter Conference in San Diego. Member McGill • February 19, 2016 — Pleasant Hill Mayor's Breakfast and State of the City Address. • February 22-24, 2016 — California Association of Sanitation Agencies (CASA) Legislative Conference in Washington, D.C. • February 25, 2016 — Industrial Association of Contra Costa County (IACCC) February Forum in Pleasant Hill. Speaker: Eloy Garcia regarding legislation, greenhouse gas, fuel and the state budget. Member Williams • February 22-24, 2016 — California Association of Sanitation Agencies (CASA) Legislative Conference in Washington, D.C. a) February 25, 2016 — Administration Committee meeting — Member Williams and Member McGill. CENTRAL CONTRA COSTA SANITARY DISTRICT March 3, 2016 Board Agenda - Page 5 President Pilecki b) February 19, 2016 – Finance Committee meeting – President Pilecki and Member Causey. Staff Recommendation: Receive the reports. 2) Board Member Announcements Staff Recommendation: Receive the announcements. 3) Board Member requests for authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. 7. ENGINEERING a. With regard to a proposed Demonstration Satellite Water Recycling Facility (SWRF) at Diablo Country Club (DCC) that would produce recycled water for landscape irrigation: [Reviewed by Real Estate, Environmental & Planning Committee. (No presentation is planned; staff will be available to answer questions.)] 1) Consider pursuing a Demonstration SRWF at DCC in concept. Staff Recommendation (Motion Required): Support a Demonstration SWRF at DCC in concept. 2) Consider authorizing the General Manager to proceed with development of a Demonstration SWRF with DCC, including preparation of an agreement with DCC consistent with the principles outlined in the attached Position Paper, which will be brought back to the Board for consideration at a future meeting. Staff Recommendation (Motion Required): Authorize the General Manager to proceed as described above. 8. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 9. SUGGESTIONS FOR FUTURE AGENDA ITEMS 10. ADJOURNMENT DATE/TIME Thursday March 3 2:00 p.m. Tuesday March 8 10:30 a.m. Tuesday March 8 3:00 p.m. Thursday March 10 8:30 a.m. Thursday March 17 1:00 p.m. Monday March 28 8:30 a.m. Monday March 28 3:00 p.m. CENTRAL CONTRA COSTA SANITARY DISTRICT March 3, 2016 Board Agenda - Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR MEETING/ATTENDEES MARCH 2016 Board Meeting Board of Directors Engineering & Operations Committee Meeting Causey, Pilecki Real Estate, Environmental & Planning Committee Meeting McGill, Nejedly Administration Committee Meeting Williams, McGill Special Board Meeting Board of Directors Administration Committee Meeting Williams, McGill Finance Committee Meeting Pilecki, Causey LOCATION Board Room Second Floor Conference Room Third Floor Executive Conference Room Third Floor Executive Conference Room 1:00 p.m. Board Room 2:00 p.m. Multi -Purpose Room Third Floor Executive Conference Room Third Floor Executive Conference Room Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 2/26/16