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HomeMy WebLinkAbout06.d.1)a) Engineering & Operations Committee minutes 02-09-16 6. d. )a Central Contra Costa Sanitary District Protecting public . the environment 5019 Imhoff SPECIAL MEETING OF THE BOARD OF DIRECTORS: CENTRAL CONTRA COSTA TAD J.PILECKI SANITARY DISTRICT President ENGINEERING & OPERATIONS PAUL H.CroTEY President Pro Tem COMMITTEE MICHAEL R.MCCILL JAMES A.NEJEDLY DAVID R.WILLIAMS M I N U T E S PHONE: (925)228-9500 FAX: (925)676-7211 Tuesday, February 9, 2016 www.centralsan.org 9:45 a.m. 2"d Floor Conference Room 5019 Imhoff Place Martinez, California Committee: Chair Paul Causey Member Tad Pilecki Staff.• General Manager Roger S. Bailey Deputy General Manager Ann Sasaki Director of Engineering and Technical Services Jean-Marc Petit Capital Projects Division Manager Edgar Lopez Senior Engineer Dana Lawson (left after Item 3.) Senior Engineer Sasha Mestetsky Senior Engineer Craig Mizutani Senior Administrative Technician Cindy Granzella 1. Call Meeting to Order Chair Causey called the meeting to order at 9:50 a.m. 2. Public Comments None. 3. Receive update on the Asset Management Program Ms. Lawson stated that the Computerized Maintenance Management System (CMMS) Replacement project is moving forward. The consultant is on site and working with the different work groups. Staff is busy updating the map services. Engineering &Operations Committee Minutes February 9, 2016 Page 2 Refinements will continue taking place. Ms. Lawson hopes that everything will be converted and moved to the new system by September. Plant Maintenance staff is currently undergoing training and working on reliability centered maintenance plans. The pilot will start in March. Staff will select critical maintenance systems and make changes to the existing plans. Ms. Lawson explained the useful life of the various assets is already developed in Mainsaver. The new system will allow installation and retirement dates, which will show time stamps and status changes, which will automatically update the useful life of the assets. Ms. Lawson explained that the pump stations have undergone physical inventories and condition assessments. Staff is working to place tags on assets and tie them into the registry. Paperwork associated with the assessments is being completed as well. Finally, Ms. Lawson stated that the data migration from the Geographic Information System (GIS) to an SSRI platform is in process. Data fields are being mapped, but have not yet migrated over. A lot of the information is also linked to other databases; a web-mapping application will connect all the information. Migration should take place in April or May. Chair Causey asked if the District's easements will be included as part of the Asset Management Program. Ms. Lawson stated that at this time, staff does not have all of the research needed to include that information; however, it is a future project that she would like to see completed. COMMITTEE ACTION: Received the update. 4. Award both the construction contract and the construction management contract for the Pleasant Hill-Grayson Creek Trunk Sewer, DP 8412 This item was taken out of order after Item 9. Chair Causey abstained from discussing this item due to a potential conflict. Mr. Bailey suggested taking this item directly to the full Board without a Committee discussion or recommendation. COMMITTEE ACTION: None. 5. Receive Mid-Year Status Report of Capital Improvement Budget (CIB) Ms. Granzella stated that this item will not be presented to the full Board, as had been noted in the agenda. Engineering &Operations Committee Minutes February 9, 2016 Page 3 Mr. Lopez reviewed the presentation included with the agenda materials and responded to questions. COMMITTEE ACTION: Received the report. 6. Receive Change Order Log, Quarterly Reports, and Bid Schedules to compare budgeted versus actual costs Mr. Lopez reviewed the information included with the agenda materials and responded to questions. COMMITTEE ACTION: Received the reports. 7. Review Committee Parking Lot items COMMITTEE ACTION: Gave direction on each Parking Lot item. 8. Announcements a. Future scheduled meetings: Tuesday, March 8, 2016 at 10:30 a.m. Tuesday, April 19, 2016 at 10:30 a.m. Tuesday, May 10, 2016 at 10:30 a.m. b. Lafayette Sewer Renovations, Phase 10, District Project 8426 and North Orinda Sewer Renovation, Phase 6, District Project 8423 will be going out to bid. C. Member Pilecki stated that the Board members used to get notices of public workshops for upcoming projects. He has not received any notices recently, and would like to receive them going forward. COMMITTEE ACTION: Received the announcements. 9. Suggestions for future agenda items None. 10. Adjournment— at 10:51 a.m.