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Home My WebLink About04.e. Award 2 contracts for Pleasant Hill-Grayson Creek Trunk Sewer Project, DP 8412 Central Contra Costa Sanitary District BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 18, 2016 Subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS WITH MOUNTAIN CASCADE, INC.; AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE A PROFESSIONAL ENGINEERING SERVICES AGREEMENT WITH WEST YOST ASSOCIATES FOR CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR THE PLEASANT HILL-GRAYSON CREEK TRUNK SEWER, DISTRICT PROJECT 8412 Submitted By: Initiating Dept./Div.: Nancy A. Molina Engineering and Technical Associate Engineer Services/Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: S. Mestetsky—Senior Engineer E. Lopez—Capital Projects Division Manager Roger S.Bailey J-M. Petit—Director of Engineering and Technical Services General Manager ISSUE: On January 15, 2016, seven (7) sealed bids were received and opened for the construction of the Pleasant Hill-Grayson Creek Trunk Sewer, District Project 8412 (Grayson Creek Project). The Board of Directors must award the contract or reject bids within 90 days of the bid opening. Board of Directors' authorization is required for the General Manager to execute the Contract Documents subject to submittal requirements and for professional services agreements in the amount greater than $100,000. BACKGROUND: The Capital Improvement Budget (CIB) Priority Ranking for this project is critical and the work aligns with the District's Strategic Plan, specifically Goal No. 6, which is "Maintain a Reliable Wastewater Infrastructure." The Grayson Creek Project includes a series of capacity-deficient sewers that were identified in the City of Pleasant Hill. This project will install approximately 10,000 lineal feet of new trunk and sewer mains in the Cities of Pleasant Hill and Martinez. These new sewer lines will assist in diverting the sewage away from the existing wet weather capacity-deficient sewers and connecting to the existing 36-inch trunk sewer that runs along Ardith Drive. Due to the City of Pleasant Hill's proposed paving projects, the District bid this project in conjunction with the Pleasant Hill Corridor Project (Additive Bid Schedule) in order to avoid significant paving reconstruction, mobilization costs, and reduce traffic impacts on Pleasant Hill Road. The project work area is shown in Attachment 1. District staff prepared the plans and specifications for the project. West Yost Associates performed a peer review of the project documents. The Engineer's estimate for construction of the Grayson Creek Project is $10,400,000 for both the Base Bid and Page 1 of 6 POSITION PAPER Board Meeting Date: February 18, 2016 Subject. AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS WITH MOUNTAIN CASCADE, INC.; AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE A PROFESSIONAL ENGINEERING SERVICES AGREEMENT WITH WEST YOST ASSOCIATES FOR CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR THE PLEASANT HILL-GRAYSON CREEK TRUNK SEWER, DISTRICT PROJECT 8412 Additive Bid Schedule. This project was advertised on November 30 and December 4, 2015. Seven sealed bids ranging from $10,401,854 to $13,239,623 were received and publicly opened on January 15, 2016. The Engineering and Technical Services Department conducted a technical and commercial review of the bids and determined that Mountain Cascade, Inc. is the lowest responsive bidder with a Base Bid amount of $7,986,679. A summary of bids received is shown in Attachment 2. Staff is recommending including the additive bid schedule of$2,415,175 for the Pleasant Hill Corridor work. Therefore, the total bid price provided by Mountain Cascade, Inc. is $10,401,854. District staff will oversee the consultant management/inspection services and provide resident engineering work, survey, and public outreach. A large portion of the project includes pilot tube boring — an innovative trenchless technology. Due to current and upcoming capital projects workload, District staff prepared a Request for Proposals (RFPs) seeking a professional construction management firm with extensive experience with boring technology. RFPs for the construction management and inspection services were publicly advertised on the District's website and PlanetBids. Four (4) RFPs were received on January 21, 2016. District staff evaluated the proposals and interviewed the top-ranking consultant teams. West Yost Associates, with Bennett Trenchless Engineers as a subconsultant, had the highest total score and is considered the best overall fit for the project. The consultant management services will include construction management, reviewing construction schedules, reviewing progress payments, conducting progress meetings, processing shop drawings and submittals, evaluating change orders, conducting daily inspection reports, construction photographs, providing specialty inspection for the pilot tube guided borings, coordination of survey and field testing, and other related activities. A contract with a cost ceiling of$580,000 was negotiated with West Yost Associates for the project work. CEQA: At its February 20, 2014 meeting, the Board of Directors independently found this project to be exempt from CEQA. ALTERNATIVES/CONSIDERATIONS: 1. Award a construction contract for the Base Bid and reject the Additive Bid Schedule to be completed at a future date, which is not recommended. 2. Reject all bids, which is also not recommended. Page 2 of 6 POSITION PAPER Board Meeting Date: February 18, 2016 subject AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS WITH MOUNTAIN CASCADE, INC.; AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE A PROFESSIONAL ENGINEERING SERVICES AGREEMENT WITH WEST YOST ASSOCIATES FOR CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR THE PLEASANT HILL-GRAYSON CREEK TRUNK SEWER, DISTRICT PROJECT 8412 FINANCIAL IMPACTS: The total project cost of the Grayson Creek Project, which includes adding the Pleasant Hill Corridor Project work, is anticipated to be $13,700,000. This includes planning, design, bid price, construction, contingency, construction management and inspection. The Grayson Creek Project is being funded under the Collection System Program included in the Fiscal Year (FY) 2015-16 CIB on page CS-29, with a total estimated project budget of$10.7 million. The Pleasant Hill Corridor Project is shown and budgeted under the Collection System Expansion Program included in the 10-year Capital Improvement Plan on page CIP-26, with a total estimated project budget of$3 million. Therefore, the total estimated project budget was listed as $13.7 million. Staff has conducted a budget analysis of the FY 2015-16 Collection System Program budget and concluded that adequate funds are available for this project. COMMUNITY OUTREACH: The District held a public meeting on November 3, 2015, at the City of Pleasant Hill City Hall. In addition, two (2) information/question sessions were held at Strandwood Elementary School on January 14 and 27, 2016, to assist with any questions or concerns by the residents along the alignment. COMMITTEE RECOMMENDATION: This project was included in the Engineering and Operations Committee agenda on February 9, 2016, and no recommendation was provided. RECOMMENDED BOARD ACTION: Staff recommends the following: 1. Award a construction contract in the amount of$10,401,854 for the construction of the Pleasant Hill-Grayson Creek Trunk Sewer, District Project 8412, to Mountain Cascade, Inc., the lowest responsible and responsive bidder, and 2. Authorize the General Manager to execute the Contract Documents subject to SUBMITTAL requirements, and 3. Authorize the General Manager to execute a Professional Engineering Services Agreement with West Yost Associates in the amount of$580,000 to provide construction management and inspection services for the Pleasant Hill-Grayson Creek Trunk Sewer, District Project 8412. Attached Supporting Documents: 1. Project Location Map 2. Summary of Bids 3. Post-Bid/Preconstruction Estimate Page 3 of 6 i i alvD � YAC O � RAYSON CREEK 3 � ouNDn w 3 I GRAYSON RD GREGORY DIET f i� BOYD RD R � a A CO z � HILL .J IAF11 0 24 In 0 s00 1200 w FEET Central Contra Costa Attachment Sanitary District Pleasant Hill - Grayson Creek Trunk Sewer ' District Project 8412 1 Page 4 of 6 ATTACHMENT 2 PLEASANT HILL-GRAYSON CREEK TRUNK SEWER DISTRICT PROJECT 8412 SUMMARY OF BIDS PROJECT NO.: 8412 NO. OF ADDENDA: 1 DATE: JANUARY 15, 2016 PROJECT NAME: PLEASANT HILL-GRAYSON CREEK TRUNK SEWER PROJECT LOCATION: 5019 IMHOFF PLACE, MARTINEZ, CALIFORNIA ENGINEER'S ESTIMATE: $10,400,000 (BASE BID PLUS ADDITIVE BID) NO. BIDDER BASE ADDITIVE TOTAL BID PRICE* BID PRICE BID PRICE 1 Mountain Cascade, Inc. $7,986,679 $2,415,175 $10,401,854 Livermore, CA 94551 JMB Construction, Inc. 2 South San Francisco, CA $8,579,470 $2,922,070 $11,501,540 94080 3 K. J. Woods Construction, Inc. $8,624,000 $2,640,000 $11,264,000 San Francisco, CA 94124 4 Garney Pacific, Inc. $9,751,400 $2,896,700 $12,648,100 Livermore, CA 94551 5 Ranger Pipelines, Inc. $9,925,400 $2,802,170 $12,727,570 San Francisco, CA 94124 6 McGuire and Hester $10,280,863 $2,958,760 $13,239,623 Oakland, CA 94603 7 Steve P. Rados, Inc. $10,477,489 $1,919,969 $12,397,458 Santa Ana, CA 92735 BIDS OPENED BY/s/ Elaine R. Boehme, CMC DATE January 15, 2016 *Basis of Award Page 5 of 6 ATTACHMENT 3 PLEASANT HILL-GRAYSON CREEK TRUNK SEWER DISTRICT PROJECT 8412 POST-BID / PRECONSTRUCTION ESTIMATE No. Item Description Amounts % Construction Cost 1. CONSTRUCTION a. Construction Contract $10,401,854 b. Change Order Contingency at 6% $626,146 c. Permit $60,000 SUBTOTAL - CONSTRUCTION $11,078,000 100% 2. CONSTRUCTION MANAGEMENT a. District Forces - PM/Admin./Resident Engr./Survey $430,000 - Public Relations $35,000 b. Consultants -West Yost Associates $580,000 - Material Testing $50,000 -Geotechnical $40,000 -Archaeologist $25,000 - Biologist, Arborist, Corrosion $20,000 -Settlement/Vibration Monitoring $42,000 SUBTOTAL - CONSTRUCTION MANAGEMENT $1,222,000 11.0% 3. PREBID EXPENDITURES a. Engineering $939,000 8.5% b. Survey $181,000 1.6% c. Consultants $280,000 2.5% SUBTOTAL - PREBID EXPENDITURES $1,400,000 12.6% 4. ESTIMATED TOTAL PROJECT COST $13,700,000 Page 6 of 6