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Home My WebLink About04.a.1) Approve minutes of meeting held 01-28-16 0 s a Central Contra Costa Sanitaty District MINUTES* BOARD OF DIRECTORS: TAD.I.PILECKI President SPECIAL BOARD MEETING PAUL H.CAUSEY President Pro Tena Board Room MICHAEL R.MCGILL Thursday, January 28, 2016 JAMES A.NEJEDLY DAVID R.WILLIAMS 2:00 p.m. 1. ROLL CALL A special meeting of the Board of Directors was called to order by President Pilecki at 2:00 p.m. Secretary of the District Elaine Boehme called roll: PRESENT.• Members: Causey, Nejedly, McGill, Williams, Pilecki ABSENT.• Members: None a. Pledge of Allegiance to the Flag The Board, staff and audience joined in the Pledge of Allegiance. b. Introduction • Brent Harvey, Chemist I in the Engineering and Technical Services Department, effective December 30, 2015. • David Kramer, Sr. Right-of-Way Agent in the Engineering/Planning and Development Services Division, effective January 19, 2016. BOARD ACTION: Welcomed Mr. Harvey and Mr. Kramer. 2. PUBLIC COMMENTS None. 3. AWARDS AND COMMENDATIONS a. Adopt Resolution No. 2016-004 commending outgoing 2015 Board President Michael R. McGill for his service. These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. CENTRAL CONTRA COSTA SANITARY DISTRICT January 28, 2016 Special Board Meeting Minutes-Page 2 BOARD ACTION: Motion was made by President Pilecki and seconded by Member Causey to adopt Resolution No. 2016-004 as recommended. Motion passed by unanimous vote. [5-0] b. Adopt Resolution No. 2016-005 recognizing Contra Costa Water District Board President Joseph Campbell for his service and congratulating him on his retirement. BOARD ACTION: Motion was made by Member McGill and seconded by Member Causey to adopt Resolution No. 2016-005 as recommended. Motion passed by the following vote: AYES: Causey, McGill, Williams, Pilecki NOES: Nejedly ABSENT: None 4. CONSENT CALENDAR a. Approve minutes of January 7, 2016 Board meeting. b. Adopt Resolution No. 2016-006 authorizing the General Manager to award a sole-source purchase order contract to Eaton for the Sub 16 Switchgear Replacement Project, District Project 7324. Approval recommended by Engineering & Operations Committee. C. Confirm publication of summary of revision to Exhibit `A' of uncodified District Ordinance No. 285, which reduced the sewer service charge rates for high schools for Fiscal Years 2015-16 and 2016-17. BOARD ACTION: Motion was made by Member Causey and seconded by Member Williams to adopt the Consent Calendar as recommended. Motion passed by unanimous vote. [5-0] 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None. 6. REPORTS a. General Manager 1) Update on community outreach related to Comprehensive Wastewater Master Plan (CWMP), including stakeholder interviews and customer research. Communication Services and Intergovernmental Relations Manager Emily Barnett provided background information on the recent outreach efforts related to the CWMP and introduced consultants Kathryn Horn CENTRAL CONTRA COSTA SANITARY DISTRICT January 28, 2016 Special Board Meeting Minutes-Page 3 of Katz &Associates and Dave Metz of Fairbank, Maslin, Maullin, Metz &Associates (FM3), each of whom gave presentations based on their respective PowerPoints included with the agenda materials. Ms. Horn and Mr. Metz responded to a number of questions from the Board Members, after which Ms. Barnett summarized the sequence of next steps with regard to the outreach efforts for the CWMP. BOARD ACTION: Received the presentations. 2) General Manager Announcements a. Awards received at the California Water Environment Association (CWEA) San Francisco Bay Section Annual Awards Banquet b. Collection System employees to travel to Illinois to inspect VACTOR Unit C. Recap of contracts signed by the General Manager during the Fourth Quarter 2015 BOARD ACTION: Received the announcements. b. Counsel for the District No report. (District Counsel Kent Alm left the meeting at 2:30 p.m.) C. Secretary of the District No report. d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Neiedly No report. Member Causey • January 7, 2016 - Mayors Conference hosted by the City of San Ramon. Topic: Labor Relations in the Public Sector. CENTRAL CONTRA COSTA SANITARY DISTRICT January 28, 2016 Special Board Meeting Minutes-Page 4 • January 8, 2016 — California Water Environment Association, San Francisco Bay Section, Awards Dinner in Walnut Creek. a) January 12, 2016 — Engineering & Operations Committee meeting Member Causey and President Pilecki. • January 12, 2016 - Board Liaison presentation to the Danville Town Council. Member Causey said the focus of his presentation was to educate the Town Council and staff on recycled water. He responded to questions they had about the proposed Diablo Country Club satellite water recycling facility. They also asked about the possibility of using the District's buffer land for solar opportunities to help offset future rate increases. It was suggested that public-private partnerships be evaluated(P3 programs). Member Causey said he attended a Water Task Force meeting of the East Bay Leadership Council where it was pointed out that the area is still in a drought and thus recycled water is an important resource. Member Causey also referred to a scholarship program offered by the California Association of Sanitation Agencies (CASA) and suggested that consideration be given to making a donation to the program for students who are interested in engineering. Member McGill b) January 12, 2016 — Real Estate, Environmental & Planning Committee meeting — Member McGill and Member Nejedly. • January 20-22, 2016 — California Association of Sanitation Agencies (CASA) Mid-Year Conference in Palm Springs. Member McGill reiterated Member Causey's comments with regard to the CASA scholarship foundation. Member Williams said that he also was in favor of the program but wanted to be sure a donation would not be considered a gift of public funds. He also said that he and Member Causey attended a roundtable on recycled water. • January 25, 2016 — California Special Districts Association — Contra Costa Chapter (CCSDA) quarterly meeting in Pleasant Hill. Member McGill reported that Ed Duarte of Dublin San Ramon Services District was elected member-at-large. CENTRAL CONTRA COSTA SANITARY DISTRICT January 28, 2016 Special Board Meeting Minutes-Page 5 • January 26, 2016 — City of Walnut Creek State of the City Luncheon in Walnut Creek. • January 27, 2016 —45th Annual Pleasant Hill Awards Dinner in Pleasant Hill. Member Williams • January 7, 2016 - Mayors Conference hosted by the City of San Ramon. Topic: Labor Relations in the Public Sector. • January 20-22, 2016 — California Association of Sanitation Agencies (CASA) Mid-Year Conference in Palm Springs. President Pilecki • January 8, 2016 — California Water Environment Association, San Francisco Bay Section, Awards Dinner in Walnut Creek. BOARD ACTION: Received the reports. 2) Board Member Announcements Member McGill provided a written report covering his announcements and other meetings. BOARD ACTION: Received the announcements. 3) Board Member requests for authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. a) Consider Member McGill's request for authorization to attend the California Association of Sanitation Agencies (CASA) Legislative Conference in Washington D.C. from February 22- 24, 2016 — Member McGill. BOARD ACTION: It was moved by Member Causey and seconded by Member Williams to grant Member McGill's request to attend the CASA Legislative Conference. Motion passed by unanimous vote. [5-0] 4) Request by Member McGill to add item to February 18, 2016 agenda to consider nominating him for re-election as the Special Districts CENTRAL CONTRA COSTA SANITARY DISTRICT January 28, 2016 Special Board Meeting Minutes-Page 6 Representative on the Contra Costa Local Area Formation Commission (LAFCO) for another four-year term — Member McGill. BOARD ACTION: It was moved by Member Williams and seconded by Member Causey to add this item to the February 18, 2016 Board agenda. Motion passed by unanimous vote. [5-0] 7. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None. 8. SUGGESTIONS FOR FUTURE AGENDA ITEMS a. At the request of Member Causey, it was the consensus of the Board to hold a future discussion session on possibilities for public-private partnerships (P3) with regard to solar opportunities on District buffer property. b. It was the consensus of the Board to consider Member Causey's suggestion to authorize a donation to the CASA scholarship foundation, provided there are no adverse tax implications. C. At the request of Member Causey, it was the consensus of the Board to hold a future discussion regarding a possible legislative day at the District wherein local elected officials would be invited for plant tours, etc. d. There was consensus on Member Pilecki's request for a report on the results of the collection system of the future program. e. Member Williams, reiterating his position that a good portion of the District's ratepayers already pay their water purveyor for recycled water and thus should not have to pay higher rates to the District to cover its recycled water program, suggested that a discussion be held so that when staff speaks to customers regarding future recycled water projects they are sure to relay the whole story. It was the consensus of the Board that such a discussion should be agendized. 9. ADJOURNMENT The meeting was adjourned at 4:18 p.m. Tad J. Pilecki President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California CENTRAL CONTRA COSTA SANITARY DISTRICT January 28, 2016 Special Board Meeting Minutes-Page 7 COUNTERSIGNED: Elaine R. Boehme, CMC Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California