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HomeMy WebLinkAbout00. BOARD AGENDA 02-18-16 Central Contra Costa Sanitary District Protecting public BOARD OF DIRECTORS: SPECIAL BOARD MEETING TAD J.PILECKI President AGENDA PAUL H.CAUSEY President Pro Tem MICHAEL R.MCGILL Board Room JAMES A.NF.JEDI.Y Thursday DAVID R. WILLIAMS February 18, 2016 PHONE: (925)228-9500 1:00 P.M. FAX.- (925)372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda,and which are within its jurisdiction,under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate,please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303. ®Recycled Paper CENTRAL CONTRA COSTA SANITARY DISTRICT February 18, 2016 Special Board Agenda-Page 2 1. ROLL CALL a. Pledge of Allegiance to the Flag b. Introductions • Chris Pentes, Assistant Land Surveyor in the Engineering/Capital Projects Division, effective February 9, 2016. Staff Recommendation: Welcome new employee. President Pilecki will present the District pin. 2. PUBLIC COMMENTS 3. AWARDS AND COMMENDATIONS a. Presentation of 2015 California Water Environment Association (CWEA) San Francisco Bay Section Awards by Arvind Akela, CWEA Bay Section President. (5 minute presentation.) • Al Ditman Professional Development Award — Chathura Abeyrathna: Capital Projects Assistant Engineer • Collection System Person of the Year—Jeremiah Walsh: Hydro Operator Staff Recommendation: Arvind Akela will present the awards to the recipients. 4. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of Board meetings held on the following dates: 1) January 28, 2016; and 2) February 4, 2016. b. Set public hearing for March 17, 2016 at 1:00 p.m. for annual review of Board Member compensation and benefits and to consider amending District Code Section 2.04.030, "Compensation of Board Members." C. Approve amendments to Board Policy No. BP 013 — Standing Committee Charters. Approval recommended by each respective Committee. d. Add and authorize the filling of a Utility Worker position (G-55, $5,137-$6,223) and a Vehicle and Equipment Mechanic position (G-65, $5,518-$7,899), and delete a Vehicle and Equipment Service Worker position (G-48, $4,363- $5,274) and a Field Operations Superintendent position (S-81, $9,604- $11,616). Approval recommended by Administration Committee. CENTRAL CONTRA COSTA SANITARY DISTRICT February 18, 2016 Special Board Agenda-Page 3 e. Approve the following actions in connection with the Pleasant Hill-Grayson Creek Trunk Sewer, District Project 8412. 1) Award a construction contract in the amount of$10,401,854 to Mountain Cascade, Inc., the lowest responsive and responsible bidder, and authorize the General Manager to execute the contract documents subject to submittal requirements; and 2) Authorize the General Manager to execute a professional engineering services agreement in the amount of$580,000 with West Yost Associates to provide construction management and inspection services for the project. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 6. REPORTS a. General Manager 1) General Manager Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Neiedly Member Causey • February 9, 2016 — San Ramon State of the City Luncheon. a) February 9, 2016 — Engineering & Operations Committee meeting — Member Causey and President Pilecki. CENTRAL CONTRA COSTA SANITARY DISTRICT February 18, 2016 Special Board Agenda-Page 4 Member McGill b) February 9, 2016 — Real Estate, Environmental & Planning Committee meeting — Member McGill and Member Nejedly. • February 11, 2016 — Reception with Assemblymember Jim Frazier in Walnut Creek. • February 16, 2016 — Board Liaison meeting with City of Pleasant Hill officials. Member Williams c) February 8, 2016 —Administration Committee meeting — Member Williams and Member McGill. President Pilecki • February 9, 2016 — Martinez State of the City Breakfast. Staff Recommendation: Receive the reports. 2) Board Member Announcements Staff Recommendation: Receive the announcements. 3) Board Member requests for authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. 4) Consider Board Member McGill's request to adopt Resolution No. 2016-007 nominating him for re-election as the Special District Representative on Contra Costa Local Area Formation Commission (LAFCO) and appointing him as Voting Delegate and Member Williams as Alternate Voting Delegate. Staff Recommendation (Motion Required): Consider request and, if desired, adopt Resolution No. 2016-007 nominating Member McGill for re-election; and appoint Member McGill and Member Williams as Voting Delegate and Alternate Voting Delegate, respectively. CENTRAL CONTRA COSTA SANITARY DISTRICT February 18, 2016 Special Board Agenda - Page 5 7. ENGINEERING a. Consider authorizing the General Manager to enter into an agreement with Contra Costa County Flood Control and Water Conservation District for implementing the joint Walnut Creek/Grayson Creek Levee Rehabilitation Project to achieve 500-year-storm flood protection. (10 minute presentation by staff and Paul Detjens, Senior Engineer/Program Manager of Contra Costa County Flood Control and Water Conservation District.) [Postponed from February 4, 2016.] Staff Recommendation (Motion Required): Authorize the General Manager to enter into the agreement. b. Receive final report on Wholesale Recycled Water Opportunities Study conducted by RMC Water and Environment. Reviewed by Real Estate, Environmental & Planning Committee. (15 minute presentation by Dave Richardson of RMC.) Staff Recommendation: Receive the report and provide direction to staff. c. Receive update on Satellite Water Recycling Facilities (SWRF) (formerly referred to as scalping plants) - Diablo Country Club (DCC) Demonstration Project, including issues related to ownership and operation of the SWRF. Reviewed by Real Estate, Environmental & Planning Committee. (20 minute staff presentation.) Staff Recommendation: Receive the update and provide direction to staff. 8. BOARD MEMBER DISCUSSION ITEMS a. Discuss the following items suggested at the January 28, 2016 Board meeting: 1) Consider authorizing an annual donation to the California Association of Sanitation Agencies (CASA) scholarship foundation. Staff Recommendation (Motion Required): If a donation is desired, taken action with respect to the amount and/or frequency. 2) Discuss holding a legislative day at the District wherein local elected officials would be invited for plant tours, etc. CENTRAL CONTRA COSTA SANITARY DISTRICT February 18, 2016 Special Board Agenda-Page 6 3) Discuss possibilities for public-private partnerships (P3) with regard to solar opportunities on District buffer property. 4) Discuss Member Williams' suggestion to clarify the best way for staff to communicate with customers about future recycled water projects to assure a comprehensive portrayal is made in terms of what and how they pay for recycled water. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS 11. ADJOURNMENT CENTRAL CONTRA COSTA SANITARY DISTRICT February 18, 2016 Special Board Agenda-Page 7 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING/ATTENDEES LOCATION FEBRUARY 2016 Friday Finance Committee Meeting Third Floor Executive Conference Room February 19 Pilecki, Causey 10:00 a.m. Thursday Administration Committee Meeting Third Floor Executive Conference Room February 25 Williams, McGill 8:30 a.m. MARCH 2016 Thursday Board Meeting Board Room March 3 Board of Directors 2:00 p.m. Tuesday Engineering&Operations Committee Second Floor Conference Room March 8 Meeting 10:30 a.m. Causey, Pilecki Tuesday Real Estate, Environmental & Planning Third Floor Executive Conference Room March 8 Committee Meeting 3:00 p.m. McGill, Ne'edl Thursday Administration Committee Meeting Third Floor Executive Conference Room March 10 Williams, McGill 8:30 a.m. Thursday Special Board Meeting Board Room March 17 Board of Directors 1.00 P.M. Monday Administration Committee Meeting Third Floor Executive Conference Room March 28 Williams, McGill 8:30 a.m. Monday Finance Committee Meeting Third Floor Executive Conference Room March 28 Pilecki, Causey 3:00 p.m. Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 2/11/16