HomeMy WebLinkAbout03. 2016 Committee dates and Charter3•
Central Contra Costa Sanitary District
December 10, 2015
TO: BOARD MEMBERS WILLIAMS AND MCGILL
FROM: ELAINE R. BOEHME, SECRETARY OF THE DISTRICT
SUBJECT: 2016 ADMINISTRATION COMMITTEE MEETING DATES
As you may be aware, it is proposed by President -Elect Pilecki on December 17 to
appoint you both to the Administration Committee for 2016. The Committee plans to
meet twice a month.
The initial proposed dates and times for the 2016 Administration Committee meetings
are shown below. These have generally been planned to enable preparation of the
Committee Action Minutes in time for them to be included in the Board agenda packet
for the next Board meeting. In the event that is not possible, the Action Minutes will be
included in the next possible Board agenda packet.
The meetings are proposed to be scheduled as follows. These take into account some
anticipated conference attendances.
&30 00 a.m. MORday jaRuary 11
A-20 _a.m. Menday januaFy 25
8:30 a.m. Monday February 8
8:30 a.m. Thursday February 25
8:30 a.m. Monday March 7
8:30 a.m. Monday March 28
8:30 a.m. Monday April 11
8:30 a.m. Monday April 25
8:30 a.m. Monday May 9
8:30 a.m. Monday May 23
8:30 a.m. Monday June 6
8:30 a.m. Monday June 27
8:30 a.m. Monday July 11
8:30 a.m. Monday July 25
8:30 a.m. Monday August 8
8:30 a.m. Monday August 22
8:30 a.m. Friday September 2
8:30 a.m. Monday September 19
8:30 a.m. Friday October 7
8:30 a.m. Monday October 24
8:30 a.m. Monday November 7
8:30 a.m. Monday November 21
8:30 a.m. Monday December 5
8:30 a.m. Monday December 19
As we move through the year, these meetings may be cancelled, rescheduled, or
additional meetings scheduled as necessary. If a Committee Member is unable to
attend a meeting, the President may appoint an Alternate or the meeting may be
rescheduled, depending on timelines.
Please let me know if you have any comments. If not, I will send meeting appointments
for these after the December 17 Board meeting. Thanks very much.
Number: BP 013
Authority: Board of Directors
Effective: March 6, 2014
Revised: July 23, 2015
Reviewed:
Initiating Dept./Div.: Administration
BOARD POLICY
I / I
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www.centralsan.org
STANDING COMMITTEE CHARTERS
PURPOSE
To adopt charters for the District's Standing Committees.
POLICY
The Board has determined that it is beneficial to adopt charters for each of the District's
Standing Committees below:
Administration
Finance
Engineering & Operations
Real Estate, Environmental & Planning
These charters define the mission and goals of the Committees, list key staff liaisons, and set
forth the Committee scope with an emphasis on policy rather than operational matters. They
provide a framework within which the Committees and staff can operate. They can be revised
as needed by the Board.
The General Manager will determine to which Committee items are assigned as they arise, and, in
cases where certain topics may span two Committees, the General Manager may confer with the
Board President for guidance.
[Original Retained by the Secretary of the District]
CHARTER
ADMINISTRATION COMMITTFF
Chair
Committee
Member
Members:
Meeting
Twice a month (subject to rescheduling or cancellation)
Schedule:
Primary Staff
Liaison: i�:
General
SeGreta Fy of the Dist }
Human Rese rGe MaRager
GommunoGat+en Gjepginnc & Inte.rgye-Fnmen}nl Relati9R6 Manage
Risk Management Administrate
Committee
The Mission of the Administration Committee is to provide input and
Mission/Goals:
recommendations to the Board regarding administrative policy matters,
including District policies on Human Resources matters, internal
operations, outreach, information technology, and legislation that support
the District's Mission, Vision and Values and Strategic Plan.
Goals:
• Policy development and review
• Oversight of Human Resources policies/matters
• Internal operations
• Effective public outreach
• Review of information technology policies
• Legislative review
• Oversight of Risk Management
• Transparency
Committee
The Committee may review and make recommendations to the full Board.
Scope:
The Committee may direct the General Manager to conduct additional
research on policy issues within the Committee Charter.
The Committee may concur with General Manager recommendations
when within General Manager authority, which will be reported to the
Board as appropriate.
• Develops new, or reviews and revises existing, District policies for
Board consideration
• Reviews and makes recommendations on Human Resources
matters
• Reviews and advises on internal operating issues that fall within
the Committee Charter
• Ensures adequate public outreach of policy -related District services
and programs (outreach for specific programs may be referred to
the appropriate Committee by the General Manager)
• Reviews District information technology policy matters
• Reviews legislation affecting the District
• Oversees Risk Management and associated legal matters
Revised by
Board:
March 6, 2014; July 23, 2015, February 18, 2016