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HomeMy WebLinkAboutREAL ESTATE, ENVIRONMENTAL & PLANNING MINUTES 01-12-16Committee: Chair Mike McGill Member Jim Nejedly Central Contra Costa Sanitary District SPECIAL MEETING OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT REAL ESTATE, ENVIRONMENTAL & PLANNING COMMITTEE MINUTES Tuesday, January 12, 2016 3:00 p.m. 3rd Floor Executive Conference Room 5019 Imhoff Place Martinez, California BOARD OF DIRECTORS: TAD J. PILECKI President PAUL H CAUSEY President Pro Tem MICHAEL R. MCGILL JAMES A. NEJEDLY DAVID R. WILLIAMS PHONE: (925) 228-9500 FAX: (925) 372-0192 www.centralsan.org Staff.• Deputy General Manager Ann Sasaki Director of Engineering and Technical Services Jean -Marc Petit Secretary of the District Elaine Boehme (left after Item 3.) Planning and Development Services Division Manager Danea Gemmell Communication Services and Intergovernmental Relations Manager Emily Barnett Senior Administrative Technician Cindy Granzella 1. Call Meeting to Order Chair McGill called the meeting to order at 3:00 p.m. 2. Public Comments None. 3. Confirm 2016 meeting dates and receive Committee Charter Ms. Boehme explained that once the meeting dates are confirmed, they will be set as the regular Committee meetings for the year. Any changes to the regular meeting schedule will result in a special Committee meeting. Real Estate, Environmental & Planning Committee Minutes January 12, 2016 Page 2 Chair McGill and Member Nejedly accepted the meeting dates and Charter as presented. COMMITTEE ACTION: Confirmed meeting dates and received Committee Charter. 4. Update on the Lower Walnut Creek Channel Flood Control Project Ms. Gemmell reviewed the presentation included in the agenda materials. She explained that Contra Costa County Flood Control has assembled a stakeholders' advisory group to develop a collaborative approach to the project. The advisory group is looking at the property over the next twenty years to determine options for preventing flood damage. Member Nejedly stated that sediment accumulation along the channel is evident, and he believes that flooding can happen quickly with heavy rains. Chair McGill questioned what the impact to the District outfall line would be from the proposal. Ms. Gemmell responded that the District has an easement on the property, and would need to continue maintaining the outfall. Ms. Gemmell stated that staff is working to bring a District Project to the full Board to raise the creek embankment near the Treatment Plant by approximately three feet. This project would be done with the County Flood Control District and would include a cost-sharing arrangement. Chair McGill stated that the Treatment Plant could potentially be flooded from several locations, and asked what level of protection the District has. Ms. Gemmell explained that a project was done a few years ago to provide 100 -year protection. However, standards have recently changed and the minimum level is currently 35 years protection. A damage assessment to our Treatment Plant was performed in 2013 and it was determined at that time that the damage estimate could be approximately $100 million or greater. The cost of raising the creek embankment is currently estimated at approximately $2.2 million, with the County Flood Control District paying half of that cost. Chair McGill stated that it is much less expensive to address the problem in advance than to pay for damages. He also stated that he would like to get the District Project in place before engaging in the Walnut Creek Channel Flood Control Project, and would like to start the District Project as quickly as possible. Member Nejedly agreed. Ms. Gemmell stated that staff will continue working on an agreement with County Flood Control and will bring it to the full Board at a future meeting. COMMITTEE ACTION: Received the update. 5. Standing Items a. Receive monthly update on: Real Estate, Environmental & Planning Committee Minutes January 12, 2016 Page 3 1) Comprehensive Wastewater Master Plan (CWMP) Mr. Petit reviewed the information included in the agenda materials, and stated that the CWMP is currently on track and within budget. Chair McGill asked for an update on the stakeholder research, and Ms. Barnett explained that a comprehensive update will take place at the upcoming Board meeting on January 28. She stated that the one- on - one interviews are finished, and the focus groups and surveys are complete. Mr. Petit stated that the CWMP update will be presented to the Board in June, and a Master Plan recommendation will be presented to the Board in November with the Capital Improvement Plan (CIP), including all financial impacts. Staff has been incorporating in the CWMP ideas and opinions from all groups and departments. 2) Residential Fill Station The Residential Fill Station is currently closed. A 2015 calendar debrief will be presented at the next Committee meeting, as well as a plan for this program in 2016. 3) Contractor Hydrants — No staff report 4) Household Hazardous Waste (HHW) Facility Solar panels are currently being installed at the HHW facility. 5) CoCo San Sustainable Farm — No staff report 6) Management of Kiewit property Ms. Gemmell stated that noise boxes have been installed to deter the geese. District Buildings and Grounds department has been checking them weekly. COMMITTEE ACTION: Received the updates. 6. Announcements a. Future scheduled meetings: Tuesday, February 9, 2016 at 3:00 p.m. Tuesday, March 8, 2016 at 3:00 p.m. Tuesday, April 12, 2016 at 3:00 p.m. Real Estate, Environmental & Planning Committee Minutes January 12, 2016 Page 4 b. Ms. Gemmell announced that staff was approached by Granite Rock Construction about potentially leasing a portion of the Kiewit property. She explained that the County land use permit will cover any District business on the property, but any additional leasing would require an amendment to the permit. C. Mr. Petit announced that the final Recycled Water Wholesaling Study will be presented at the next Committee meeting. He stated that the Committee parking lot will also be presented for review. COMMITTEE ACTION: Received the announcements. 7. Suggestions for future agenda items None. 8. Adjournment — at 4:04 p.m.