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Home My WebLink About04.a. Draft Minutes 1-7-16Jl Central Contra Costa Sanitary District MINUTES* REGULAR BOARD MEETING Board Room Thursday, January 7, 2016 2:00 p.m. 1. ROLL CALL a. Pledge of Allegiance to the Flag BOARD OF DIRECTORS: TAD J. PILECKI President PAUL H. CAUSEY President Pro Tent MICHAEL R. MCGILL JAMES A. NEJEDLY DAVID R. WILLIAMS A regular meeting of the Board of Directors was called to order by President Pilecki at 2:00 p.m. Secretary of the District Elaine Boehme called roll: PRESENT. • Members: Causey, Nejedly, Williams, Pilecki ABSENT. Members: McGill b. Introductions • Dennis Chebotarev, Information Technology Supervisor in the Administration Department, effective December 21, 2015. • Tim Hiteshew, Information Technology Supervisor in the Administration Department, effective December 28, 2015. • Derek Nguyen, Associate Engineer, Engineering/Capital Projects Division, effective December 21, 2015. • Amanda Schmidt, Associate Engineer, Engineering/Capital Projects Division, effective December 22, 2015. BOARD ACTION: Welcomed new employees. 2. PUBLIC COMMENTS None. These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. CENTRAL CONTRA COSTA SANITARY DISTRICT January 7, 2016 Board Meeting Minutes -Page 2 3. CONSENT CALENDAR a. Approve minutes of December 17, 2015 Board meeting. b. Approve expenditures dated January 7, 2016. Approval recommended by Finance Committee. C. Receive November 2015 Financial Statements and Investment Reports. Approval recommended by Finance Committee. d. Set a public hearing for February 4, 2016 at 2:00 p.m. to consider adopting an ordinance to amend District Code Title 6 — Fees and Charges, Chapter 6.24 — Sewer Service Charge, Section 6.24.060 — Credits and Adjustments, and Section 6.24.070 — (Sewer Service Charge) Refunds. Approval recommended by Finance Committee. e. Approve initiating the formation of a Contractual Assessment District (CAD) for installation of sewer improvements to serve properties on North Jackson Way, Jackson Way and South Jackson Way in Alamo by adopting two resolutions as follows: Resolution of Intention No. 2016-001 to create the South Jackson Way CAD No. 2016-1 for the purpose of installing sewer improvements, and Resolution No. 2016-002 approving the boundary map for said CAD. Approval recommended by Engineering & Operations Committee. Adopt Resolution 2016-003 accepting a grant of easement from Matthew J. Esperanza and Cheryl B. Esperanza, owners of the property located at 704 Teresa Street in Martinez (APN 370-243-004) which will be included in a future renovation project; and authorizing staff to record documents with the Contra Costa County Recorder. BOARD ACTION: Motion was made by Member Williams and seconded by Member Causey to adopt the Consent Calendar as recommended. Motion passed by unanimous vote of the Board Members present at the meeting. [4-0-1; McGill absent.] 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER General Manager Roger Bailey announced that Items 5.a., 8.a. and 11.a. would not be held at this meeting. Items 5.a. and 11. a. will be postponed to a future meeting. With respect to Item 8.a. regarding a request by Giorgia Scardini, owner of EI Aguila Restaurant in Pleasant Hill, for accommodations regarding payment of capacity fees, Mr. Bailey called on Senior Engineer Thomas Brightbill who reported that all parties have agreed to enter into a 15 -year capacity fee use charge agreement, therefore, no Board action is needed. CENTRAL CONTRA COSTA SANITARY DISTRICT January 7, 2016 Board Meeting Minutes - Page 3 5. HEARING a. Conduct hearing to consider appeal by Mr. Tom Heffernan, owner of the property located at 2500 Annalisa Drive in Concord (Caffe Classico), of staff determination that the amount of $114,970.47 was legally owed and delinquent for unpaid capacity fees. BOARD ACTION: At the request of counsel for Mr. Heffernan, the hearing on this matter was postponed to the February 4, 2016 meeting. 6. REPORTS a. General Manager 1) General Manager Announcements a) Public bidding for the Recycled Water Commercial Truck Fill Station, District Project 7347 b) Contra Costa County Zoning Administrator approves Land Use Permit for Kiewit Property/CoCo San Sustainable Farm c) 2016 Health & Wellness Expo d) Pollution Prevention — Engaging younger customers BOARD ACTION: Received the announcements. b. Counsel for the District 1) Announce closed session (pursuant to Government Code Section 54957.7) District Counsel Kent Alm announced that no closed session was needed. C. Secretary of the District Secretary of the District Elaine Boehme announced the following upcoming Committee meetings: Administration — Monday, January 11 at 8:00 a.m. Engineering & Operations — Tuesday, January 12 at 10:30 a.m. Real Estate, Environmental & Planning — Tuesday, January 12 at 3:00 p.m. President Pilecki requested that each Committee review it respective Charter and parking lot of agenda items. CENTRAL CONTRA COSTA SANITARY DISTRICT January 7, 2016 Board Meeting Minutes - Page 4 d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Causey No report. Member Neiedly a) December 22, 2015 — Finance Committee meeting — Member Nejedly and President Pilecki. Member Williams b) December 21, 2015 — Administration Committee meeting — Member Williams and Member McGill. President Pilecki c) December 18, 2015 — Real Estate, Environmental & Planning Committee meeting — President Pilecki and President McGill. President Pilecki summarized the Committee minutes and clarified his and Member McGill's support with regard to water reclamation facilities (WRF), also known as scalping plants. In response to a question from Member Williams, Mr. Bailey said that, to the extent the District has the opportunity to own and operate the proposed Diablo Country Club WRF, it will be cost neutral to the District. President Pilecki also complimented staff on reducing the costs associated with erosion control on the Kiewit property, early estimates had been $100,000 but anticipated costs are now approximately $14,000. BOARD ACTION: Received the reports. 2) Board Member Announcements Member Causey announced he will be giving an annual District update to the Town of Danville on January 12, 2016, the focus of which will be the benefits of recycled water and background information on the proposed Diablo Country Club WRF. CENTRAL CONTRA COSTA SANITARY DISTRICT January 7, 2016 Board Meeting Minutes - Page 5 Member Williams announced he will be attending the Mayors' Conference in San Ramon this evening, the focus of which will be labor relations in the public sector. BOARD ACTION: Received the announcements. 3) Board Member requests for authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. No requests. 7. BUDGET AND FINANCE a. Adjourn Board meeting and reconvene as the Central Contra Costa Sanitary District Facilities Financing Authority (Authority) to conduct its Annual Meeting. Note: In compliance with Assembly Bi1123, Board Members will not receive a separate or increased stipend for attendance at this meeting. BOARD ACTION: President Pilecki adjourned the Board meeting and, Member Nejedly, as Authority Chair, called to order a meeting of the Board of Directors of the Authority and conducted its Annual Meeting. 8. ENGINEERING a. Consideration of request by Giorgia Scardini, owner of EI Aguila Restaurant, 1300 Contra Costa Boulevard, Pleasant Hill, for accommodations regarding payment of capacity fees. BOARD ACTION: None. See Item 4.a. above. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None. 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS None. 11. CLOSED SESSION a. Conference with Legal Counsel - Anticipated Litigation- significant exposure to litigation pursuant to Government Code Section 54956.9(b): CENTRAL CONTRA COSTA SANITARY DISTRICT January 7, 2016 Board Meeting Minutes - Page 6 • One Potential Case — Capacity fees related to 2500 Annalisa Drive in Concord (APN 159-362-001) (Caffe Classico). No closed session was held. 12. REPORT OUT OF CLOSED SESSION None. 13. ADJOURNMENT There being no further business to come before the Board, President Pilecki adjourned the meeting at 2:17 p.m. in memory of Capital Projects Division Manager Edgar Lopez' parents, Emilio and Maria Lopez, who passed away suddenly on January 3, 2016. Tad J. Pilecki President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Elaine R. Boehme, CMC Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California