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HomeMy WebLinkAbout00. BOARD AGENDA 01-28-16Jl Central Contra Posta Sanitary District Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229-7303. ® Recycled Paper BOARD OF DIRECTORS: SPECIAL BOARD MEETING TADJ. PILECKI President AGENDA PAUL H. CAUSEY President Pro Tem Board Room JAMES MICHAELA. NE.1 DILY Thursday DAVID R. WILLIAMS January 28, 2016 PHONE: (925) 228-9500 2.00 p.m. FAX.- (925) 372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229-7303. ® Recycled Paper CENTRAL CONTRA COSTA SANITARY DISTRICT January 28, 2016 Board Agenda -Page 2 ROLL CALL a. Pledge of Allegiance to the Flag b. Introduction • Brent Harvey, Chemist I in the Engineering and Technical Services Department, effective December 30, 2015. • David Kramer, Sr. Right -of -Way Agent in the Engineering/Planning and Development Services Division, effective January 19, 2016. Staff Recommendation: Welcome new employees. President Pilecki will present the District pins. 2. PUBLIC COMMENTS 3. AWARDS AND COMMENDATIONS a. Adopt Resolution No. 2016-004 commending outgoing 2015 Board President Michael R. McGill for his service. Staff Recommendation (Motion Required): Adopt the resolution. b. Adopt Resolution No. 2016-005 recognizing Contra Costa Water District Board President Joseph Campbell for his service and congratulating him on his retirement. Staff Recommendation (Motion Required): Adopt the resolution. 4. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of January 7, 2016 Board meeting. b. Adopt Resolution No. 2016-006 authorizing the General Manager to award a sole -source purchase order contract to Eaton for the Sub 16 Switchgear Replacement Project, District Project 7324. Approval recommended by Engineering & Operations Committee. C. Confirm publication of summary of revision to Exhibit `A' of uncodified District Ordinance No. 285, which reduced the sewer service charge rates for high schools for Fiscal Years 2015-16 and 2016-17. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER CENTRAL CONTRA COSTA SANITARY DISTRICT January 28, 2016 Board Agenda - Page 3 6. REPORTS a. General Manager 1) Update on community outreach related to Comprehensive Wastewater Master Plan (CWMP), including stakeholder interviews and customer research. (45 minute presentation by consultants Kathryn Horn of Katz & Associates and Dave Metz of Fairbank, Maslin, Maullin, Metz & Associates (FM3).) Staff Recommendation: Receive the presentations. 2) General Manager Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Nejedly Member Causey • January 7, 2016 - Mayors Conference hosted by the City of San Ramon. Topic: Labor Relations in the Public Sector. • January 8, 2016 — California Water Environment Association, San Francisco Bay Section, Awards Dinner in Walnut Creek. a) January 12, 2016 — Engineering & Operations Committee meeting — Member Causey and President Pilecki. • January 12, 2016 - Board Liaison presentation to the Danville Town Council. Member McGill b) January 12, 2016 — Real Estate, Environmental & Planning Committee meeting — Member McGill and Member Nejedly. CENTRAL CONTRA COSTA SANITARY DISTRICT January 28, 2016 Board Agenda - Page 4 • January 20-22, 2016 — California Association of Sanitation Agencies (CASA) Mid -Year Conference in Palm Springs. • January 25, 2016 — California Special Districts Association — Contra Costa Chapter (CCSDA) quarterly meeting in Pleasant Hill. • January 26, 2016 — City of Walnut Creek State of the City Luncheon in Walnut Creek. • January 27, 2016 — 45th Annual Pleasant Hill Awards Dinner in Pleasant Hill. Member Williams • January 7, 2016 - Mayors Conference hosted by the City of San Ramon. Topic: Labor Relations in the Public Sector. • January 20-22, 2016 — California Association of Sanitation Agencies (CASA) Mid -Year Conference in Palm Springs. President Pilecki • January 8, 2016 — California Water Environment Association, San Francisco Bay Section, Awards Dinner in Walnut Creek. Staff Recommendation: Receive the reports. 2) Board Member Announcements Staff Recommendation: Receive the announcements. 3) Board Member requests for authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. a) Consider Member McGill's request for authorization to attend the California Association of Sanitation Agencies (CASA) Legislative Conference in Washington D.C. from February 22- 24, 2016 — Member McGill. Staff Recommendation: Consider any requests. CENTRAL CONTRA COSTA SANITARY DISTRICT January 28, 2016 Board Agenda - Page 5 4) Request by Member McGill to add item to February 18, 2016 agenda to consider nominating him for re-election as the Special Districts Representative on the Contra Costa Local Area Formation Commission (LAFCO) for another four-year term — Member McGill. Staff Recommendation: Consider request. 7. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 8. SUGGESTIONS FOR FUTURE AGENDA ITEMS 9. ADJOURNMENT CENTRAL CONTRA COSTA SANITARY DISTRICT January 28, 2016 Board Agenda - Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING/ATTENDEES LOCATION JANUARY 2016 Monday Finance Committee Meeting Third Floor Executive Conference Room January 25 Pilecki, Causey 3:00 p.m. Thursday Special Board Meeting Board Room January 28 Board of Directors 2:00 p.m. FEBRUARY 2016 Thursday Board Meeting Board Room February 4 Board of Directors 2:00 p.m. Monday Administration Committee Meeting Third Floor Executive Conference Room February 8 Williams, McGill 8:30 a.m. Tuesday Engineering & Operations Committee Second Floor Conference Room February 9 Meeting 10:30 a.m. Cause ,Pilecki Tuesday Real Estate, Environmental & Planning Third Floor Executive Conference Room February 9 Committee Meeting 3:00 p.m. McGill Ne'edl Thursday Board Meeting Board Room February 18 Board of Directors 2:00 p.m. Monday Finance Committee Meeting Third Floor Executive Conference Room February 22 Pilecki, Causey 3:00 p.m. Thursday Administration Committee Meeting Third Floor Executive Conference Room February 25 Williams, McGill 8:30 a.m. Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 1/22/16