HomeMy WebLinkAbout04. 2016 Committee Meeting dates and Charter4.
Central Contra Costa Sanitary District
December 10, 2015
TO: BOARD PRESIDENT PILECKI AND BOARD MEMBER CAUSEY
FROM: ELAINE R. BOEHME, SECRETARY OF THE DISTRICT
SUBJECT: 2016 FINANCE COMMITTEE MEETING DATES
As you may be aware, it is proposed by President -Elect Pilecki on December 17 to
appoint you both to the Finance Committee for 2016. The Committee plans to meet
once a month.
The initial proposed dates and times for the 2016 Finance Committee meetings are
shown below. These have generally been planned to enable preparation of the
Committee Action Minutes in time for them to be included in the Board agenda packet
for the very next Board meeting. In the event that that is not possible, the Action
Minutes will be included in the next possible Board agenda packet.
The meetings are proposed to be scheduled for 3:00 p.m. on the following dates:
Monday January 25
Monday February 22
Monday March 28
Monday April 25
Monday May 23
Monday June 27
Monday July 25
Monday August 22
Monday September 26
Monday October 24
Monday November 28
Monday December 27
As we move through the year, these meetings may be cancelled, rescheduled, or
additional meetings scheduled as necessary. If a Committee Member is unable to
attend a meeting, the President may appoint an Alternate or the meeting may be
rescheduled, depending on timelines.
Please let me know if you have any comments. If not, I will send meeting appointments
for these after the December 17 Board meeting. Thanks very much.
Number: BP 013
Authority: Board of Directors
Effective: March 6, 2014
Revised: July 23, 2015
Reviewed:
Initiating Dept./Div.: Administration
BOARD POLICY
I I / I
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www.centralsan.org
STANDING COMMITTEE CHARTERS
PURPOSE
To adopt charters for the District's Standing Committees.
POLICY
The Board has determined that it is beneficial to adopt charters for each of the District's
Standing Committees below:
Administration
Finance
Engineering & Operations
Real Estate, Environmental & Planning
These charters define the mission and goals of the Committees, list key staff liaisons, and set
forth the Committee scope with an emphasis on policy rather than operational matters. They
provide a framework within which the Committees and staff can operate. They can be revised
as needed by the Board.
The General Manager will determine to which Committee items are assigned as they arise, and, in
cases where certain topics may span two Committees, the General Manager may confer with the
Board President for guidance.
(Original Retained by the Secretary of the District)
Number: BP 013
STANDING COMMITTEE CHARTERS
Page 5 of 6
CHARTER
FINANCE COMMITTEE
Chair
Committee
Member
Members:
Meeting
Twice a month (subject to rescheduling or cancellation)
Schedule:
Primary Staff
General Manager
Liaison:
Secretary of the District
Deputy General Manager
Director of Administration
Finance Manager
Purchasing and Materials Manager
Committee
The Mission of the Finance Committee is primarily to provide financial
Mission/ Goals:
oversight and direction to staff on adopted policy issues, and to ensure
fiscal sustainability of the District consistent with the District's Mission,
Vision and Values and Strategic Plan.
Goals:
• Fiscal sustainability
• Compliance with federal, state, and public financing
requirements
• Ensure appropriate level of internal controls
• Recommend policies to safeguard the District's assets
• Transparency
Committee
The Committee may review and make recommendations to the full
Scope:
Board. The Committee may direct the General Manager to conduct
additional research on policy issues within the Committee Charter.
The Committee may concur with General Manager recommendations
when within General Manager authority, which will be reported to the
Board as appropriate.
• Provides recommendations related to the annual budget, its
implementation and future projections
• Reviews financial reports for completeness and accuracy
• Oversees proper use of resources
• Reviews development, implementation and oversight of the
District's investment policies and practices
• Reviews expenditures and makes recommendations to the
Board
• Ensures adequate public outreach of certain program -related
matters within the scope of the Committee, as referred by the
General Manager
Revised by
March 6, 2014, July 23, 2015
Board: