HomeMy WebLinkAbout03. 2016 Committee Dates and Charter3.
Central Contra Costa Sanitary District
December 10, 2015
TO: BOARD MEMBER CAUSEY AND BOARD PRESIDENT PILECKI
FROM: ELAINE R. BOEHME, SECRETARY OF THE DISTRICT
SUBJECT: 2016 ENGINEERING AND OPERATIONS COMMITTEE MEETING
DATES
As you may be aware, it is proposed by President -Elect Pilecki on December 17 to
appoint you both to the Engineering & Operations (E&O) Committee for 2016. The
Committee plans to meet once a month.
The initial proposed dates and times for the 2016 E&O Committee meetings are shown
below. These have generally been planned to enable preparation of the Committee
Action Minutes in time for them to be included in the Board agenda packet for the very
next Board meeting. In the event that that is not possible, the Action Minutes will be
included in the next possible Board agenda packet.
The meetings are proposed to be scheduled for 10:30, a.m. on the following dates:
Tuesday January 12
Tuesday February 9
Tuesday March 8
Tuesday April 19
Tuesday May 10
Tuesday June 7
Tuesday July 19
Tuesday August 9
Tuesday September 6
Tuesday October 11
Tuesday November 8
Tuesday December 6
As we move through the year, these meetings may be cancelled, rescheduled, or
additional meetings scheduled as necessary. If a Committee Member is unable to
attend a meeting, the President may appoint an Alternate or the meeting may be
rescheduled, depending on timelines.
Please let me know if you have any comments. If not, I will send meeting appointments
for these after the December 17 Board meeting. Thanks very much.
Number: BP 013
Authority: Board of Directors
Effective: March 6, 2014
Revised: July 23, 2015
Reviewed:
Initiating Dept./Div.: Administration
BOARD POLICY
Central Contra Costa
Sanitary District
A11ML
STANDING COMMITTEE CHARTERS
PURPOSE
To adopt charters for the District's Standing Committees.
POLICY
The Board has determined that it is beneficial to adopt charters for each of the District's
Standing Committees below:
Administration
Finance
Engineering & Operations
Real Estate, Environmental & Planning
These charters define the mission and goals of the Committees, list key staff liaisons, and set
forth the Committee scope with an emphasis on policy rather than operational matters. They
provide a framework within which the Committees and staff can operate. They can be revised
as needed by the Board.
The General Manager will determine to which Committee items are assigned as they arise, and, in
cases where certain topics may span two Committees, the General Manager may confer with the
Board President for guidance.
[Original Retained by the Secretary of the District]
Number: BP 013
STANDING COMMITTEE CHARTERS
Page 4 of 6
CHARTER
ENGINEERING & OPERATIONS COMMITTEE
Chair
Committee
Member
Members:
Meeting
Monthly (subject to rescheduling or cancellation)
Schedule:
Primary Staff
General Manager
Liaison:
Secretary of the District
Deputy General Manager
Director of Engineering & Technical Services
Environmental and Regulatory Compliance Division Manager
Capital Projects Division Manager
Collection System Operations Division Manager
Planning & Development Services Division Manager
Plant Operations Division Manager
Plant Maintenance Division Manager
Committee
The Mission of the Engineering & Operations Committee is primarily to
Mission/ Goals:
provide oversight and direction to staff on Board -adopted policy issues
relating to the District's Capital Improvement Program and Operations
consistent with the District's Mission, Vision and Values and Strategic
Plan.
Goals:
• Fiscal sustainability
• Budgetary transparency
• Ensure appropriate level of internal controls
• Regulatory compliance
• Operational effectiveness/resilience
• Oversight of District Safety Program
Committee
The Committee may review and make recommendations to the full
Scope:
Board. The Committee may direct the General Manager to conduct
additional research on policy issues within the Committee Charter.
The Committee may concur with General Manager recommendations
when within General Manager authority, which will be reported to the
Board as appropriate.
• Reviews Capital Improvement Program and Budget for planning,
funding and regulatory compliance, and transparency
• Reviews Engineering, Plant Operations, Maintenance and
Collection System Operations issues as they arise; keeps Board
informed as to how these issues impact customer service and the
priority of upcoming capital work
• Reviews Asset Management Program
• Reviews and monitors District's Safety Program
• Ensures adequate public outreach of certain program -related
matters within the scope of the Committee, as referred by the
General Manager
Revised by
March 6, 2014, July 23, 2015
Board: