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HomeMy WebLinkAboutENGINEERING & OPERATIONS ACTION SUMMARY 12-09-15REGULAR MEETING OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT ENGINEERING & OPERATIONS COMMITTEE ACTION SUMMARY Wednesday, December 9, 2015 3:00 p.m. 2 "d Floor Conference Room 5019 Imhoff Place Martinez, California Committee: Chair Paul Causey Member Jim Nejedly Staff.• General Manager Roger Bailey Deputy General Manager Ann Sasaki Director of Engineering and Technical Services Jean -Marc Petit Director of Administration David Heath Capital Projects Division Manager Edgar Lopez Planning and Development Services Division Manager Danea Gemmell Plant Maintenance Division Manager Neil Meyer (left after Item 4.) Senior Engineer Sasha Mestetsky Senior Engineer Thomas Brightbill (left after Item 3.) Engineering Assistant III Russ Leavitt (left after Item 3.) Senior Administrative Technician Cindy Granzella 1. Call Meeting to Order Chair Causey called the meeting to order at 3:00 p.m. 2. Public Comments None. t1o. d - 1) 6 ) BOARD OF DIRECTORS: MICHAEL R. MCGILL President TAD J. PILECKI President Pro Tent PAUL H CAUSEY JAMES A. NEJEDLY DAVID R. WILLIAMS PHONE: (925) 228 -9500 FAX: (925) 676 -7211 www.centralsan.org Engineering & Operations Committee Action Summary December 9, 2015 Page 2 3. Review draft Position Paper to approve initiating the formation of a Contractual Assessment District (CAD) for installation of sewer improvements to serve properties on North Jackson Way, Jackson Way and South Jackson Way in Alamo by adopting two resolutions as follows: a resolution of intention to create the CAD, and a resolution to approve the boundary map for said CAD Mr. Brightbill reviewed the draft Position Paper included in the agenda materials and responded to questions. COMMITTEE ACTION: Reviewed and recommended Board approval. 4. Review draft Position Paper to authorize the General Manager to execute an agreement with AMS Associates for professional consulting services for the Reliability Centered Maintenance (RCM) program development and pilot for District Project 8238 Chair Causey questioned why there is such a large range in bids. Mr. Meyer acknowledged the large range and explained that some companies were doing work offsite, whereas some, such as AMS, will be on site and facilitating the work with staff. COMMITTEE ACTION: Reviewed and recommended Board approval. 5. Review draft Position Paper to authorize the General Manager to execute a technical consulting services agreement with West Coast Locators, Inc. for an amount not to exceed $432,000 to provide as- needed utility locating services for capital improvement projects Mr. Lopez reviewed the draft Position Paper included in the agenda materials and responded to questions. COMMITTEE ACTION: Reviewed and recommended Board approval. 6. Discuss Fiscal Year 2016 -17 Capital Improvement Budget (CIB) and Ten -Year Capital Improvement Plan (CIP) in preparation for the December 17, 2015 Board CIB /CIP Workshop Mr. Bailey explained that this was a high level presentation which does not reflect the method for tracking costs for individual projects, which will be addressed at a later date. Mr. Lopez reviewed the presentation. At the end of the presentation, Chair Causey suggested having one capital projects fund contingency account, instead of a separate contingency account for each of the four capital programs. Staff agreed that a single contingency account would be beneficial, as it would be easier to manage. Member Nejedly concurred. Engineering & Operations Committee Action Summary December 9, 2015 Page 3 COMMITTEE ACTION: Discussed and recommended combining the contingency accounts into one capital fund contingency account. 7. Standing Items a. Receive update on the Asset Management Program — No staff report b. Receive presentation on projects whose costs exceed 20 percent of the number quoted in the Capital Improvement Budget Allocation (CIBA), not including the 15 percent General Manager contingency — No staff report C. Receive Change Order Log, Quarterly Reports, and Bid Schedules to compare budgeted versus actual costs — No staff report COMMITTEE ACTION: Reviewed standing items and provided input to staff if needed. 8. Announcements a. Future scheduled meetings: 2016 meetings to be determined b. Mr. Lopez announced that the Plant Control System UPS Replacement Project, District Project 6171 will be re -bid on December 10. If the bids significantly exceed the engineer's estimate, staff will bring it back to the Committee for Board recommendation, otherwise this project will be presented to the Board directly. COMMITTEE ACTION: Received the announcements. 9. Suggestions for future agenda items None. 10. Adjournment — at 4:04 p.m.