Loading...
HomeMy WebLinkAbout00. AGENDA 12-17-15L Central Contra Costa Sanitary District REGULAR BOARD MEETING BOARD OF DIRECTORS: MICHAEL R. MCCILL AGENDA President TAD J. PILECKI Board Room President Pro Tem Thursday PAUL H. CAUSEY December 17, 2015 DAVDR wL AMS 2:00 p.m. PHONE: (925) 228 -9500 FAX: (925) 372 -0192 INFORMATION FOR THE PUBLIC www.centralsan.org Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. ® Recycled Paper CENTRAL CONTRA COSTA SANITARY DISTRICT December 17, 2015 Board Agenda - Page 2 1. ROLL CALL a. Pledge of Allegiance to the Flag b. Introductions • Ty Haskins, Maintenance Technician I, Operations /Plant Maintenance Division, effective November 30, 2015. • Shane McElley, Construction Equipment Operator, Operations/ Collection Systems Division, effective December 14, 2015. Staff Recommendation: Welcome new employees. President McGill will present the District pins. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of regular Board meetings held on the following dates: 1) November 19, 2015; and 2) December 3, 2015. b. Approve expenditures dated December 17, 2015. Approval recommended by Finance Committee. C. Approve updated administrative overhead percentage of 216 percent for Fiscal Year 2016 -17. Approval recommended by Finance Committee. d. Approve updated salary schedule for all District job classifications effective December 17, 2015 to meet disclosure requirements of a "publicly available pay schedule" under Public Employees' Pension Reform Act (PEPRA). e. Authorize the General Manager to execute a professional consulting services agreement with AMS Associates for an amount not to exceed $135,700 for the Reliability Centered Maintenance (RCM) development and pilot for the Asset Management Program Development, District Project 8238. Approval recommended by Engineering & Operations Committee. f. Authorize the General Manager to execute a technical consulting services agreement with West Coast Locators, Inc. for an amount not to exceed $432,500 to provide as- needed utility locating services for capital improvement projects. Approval recommended by Engineering & Operations Committee. CENTRAL CONTRA COSTA SANITARY DISTRICT December 17, 2015 Board Agenda - Page 3 g. Award a construction contract in the amount of $253,000 to D.W. Nicholson Corporation, the lowest responsive and responsible bidder for construction of the Plant Control System UPS (uninterruptible power supply) Replacement, District Project 6171; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. Approval recommended by Engineering & Operations Committee. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 5. PUBLIC HEARINGS a. Conduct public hearing to consider amending Exhibit A to Ordinance No. 285, originally adopted June 4, 2015, to reduce the Sewer Service Charge (SSC) for high schools. Approval recommended by Finance Committee. (5 minute staff presentation.) Staff Recommendation (Motion and 4 Affirmative Votes Required): Conduct public hearing and consider amending Exhibit A to Ordinance No. 285 to reduce the SSC for high schools. 6. REPORTS a. General Manager 1) Review presentation from actuary John E. Bartel of Bartel Associates, LLC, regarding reporting of the Unfunded Actuarial Accrued Liability (UAAL) and Other Post - Employment Benefits (OPEB) as part of annual compensation to District staff. Reviewed by Administration Committee. (10 minute presentation.) Staff Recommendation: Receive the presentation. 2) Update on the Comprehensive Wastewater Master Plan (CWMP). (15 minute staff presentation.) Staff Recommendation: Receive the update. 3) General Manager Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District CENTRAL CONTRA COSTA SANITARY DISTRICT December 17, 2015 Board Agenda - Page 4 d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Pilecki Member Nejedly a) December 8, 2015 - Finance Committee meeting — Member Nejedly and Member Pilecki. b) December 9, 2015 — Engineering & Operations Committee meeting — Member Causey and Member Nejedly. Member Williams C) December 7, 2015 — Administration Committee meeting — Member Williams and President McGill. President McGill • December 3, 2015 —Contra Costa County Mayors' Conference hosted by the City of Concord. Staff Recommendation: Receive the reports. 2) Board Member Announcements Staff Recommendation: Receive the announcements. 3) Board Member requests for authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. 4) Receive and approve 2016 Board Committee and other assignments as proposed by President -Elect Pilecki. Staff Recommendation (Motion Required): Approve the Board Committee and other assignments for 2016. CENTRAL CONTRA COSTA SANITARY DISTRICT December 17, 2015 Board Agenda - Page 5 5) Consider request by Board President Michael R. McGill to adopt Resolution No. 2015-040 nominating him for re-election to the Contra Costa Special Districts Association Member-at-Large seat for a two-year term ending January, 2018. Staff Recommendation (Motion Required): Consider adopting the proposed resolution. 7. CAPITAL IMPROVEMENT BUDGET PLANNING WORKSHOP a. Receive presentation and discuss development of draft Fiscal Year 2016-17 Capital Improvement Budget (CIB) and 2016 Ten-Year Capital Improvement Plan (CIP). Reviewed by Engineering & Operations Committee. (20 minute staff presentation.) Staff Recommendation: Receive presentation and discuss development of draft Fiscal Year 2016-17 CIB and 2016 Ten-Year CIP. 8. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 9. SUGGESTIONS FOR FUTURE AGENDA ITEMS 10. ADJOURNMENT CENTRAL CONTRA COSTA SANITARY DISTRICT December 17, 2015 Board Agenda - Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 12/11/15 DATE/TIME MEETING/ATTENDEES LOCATION DECEMBER 2015 Friday December 18 9:30 a.m. Real Estate, Environmental & Planning Committee Meeting Pilecki, McGill Second Floor Executive Conference Room Monday December 21 8:00 a.m. Administration Committee Meeting Williams, McGill Third Floor Executive Conference Room Tuesday December 22 3:00 p.m. Finance Committee Meeting Nejedly, Pilecki Third Floor Executive Conference Room JANUARY 2016 Thursday January 7 2:00 p.m. Board Meeting Board of Directors Board Room January 20-22 California Association of Sanitation Agencies Mid-Year Conference McGill, Williams Palm Springs Thursday January 28 2:00 p.m. Special Board Meeting Board of Directors Board Room